PUR7776.pdf
PDF 282 KB Posted
- Solicitation number
- SS-17402
- Issued by
- Leon County, Florida
About this file
This is a Description of Intended Single Source Purchase (PUR 7776) issued by the Florida Department of Transportation for audio-visual equipment rental and related services. The Department intends to contract with Encore Group (USA), LLC, for AV equipment rental and services to support the Department's 2026 Symposium in Orlando, Florida. The required commodity is conference or non-modular room packages for a one-week term. The contact for this procurement is Destyne Grayson at the Department of Transportation. The posting date was November 4, 2026, with a last day for receipt of information of December 1, 2026. The procurement period includes a 15 business day posting requirement in accordance with Section 287.057(3)(c), Florida Statutes.
The estimated dollar amount for this single source acquisition is $41,675.08. The justification for single sourcing is based on The Hilton Orlando's grant of exclusive rights to Encore Group to provide all equipment and labor for meeting rooms in the convention space, which ensures consistent service quality and maintains the integrity of the hotel's meeting facilities. The Department requested this single source procurement from the Office of Design Performance, with authorization from the State Purchasing Administrator and legal review by the Office of General Counsel required prior to posting. Prospective vendors may provide information regarding their ability to supply the requested services during the posting period.
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Text version
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FDOT DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
375-040-53
PROCUREMENT
03/19
PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.
AGENCY: DEPARTMENT OF TRANSPORTATION
TITLE: Audio Visual Equipment Rental and Related Services
Short description of the commodity or service desired: AV Equipment rental and related services for Florida Department of
Transportation (Department) 2026 Symposium, Orlando Florida
CONTACT
Name: Destyne Grayson
Address: 605 Suwannee St. MS20 Tallahassee, FL. 32399-0450
Telephone: (850) 414.4253
Email: CO.Purch@dot.state.fl.us
Internal tracking number, if any: DOT-SS-27-9034-DG
Date posted: Last day for receipt of information:
This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.
Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):
56111513 - Conference or non modular room packages.
Quantity or Term (as appropriate): One (1) Week
Requestor (division, bureau, office, individual, as appropriate): Will Potter, Office of Design
Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): Audio-visual equipment rental and related services to deliver high-quality audio and clear visuals for the Department's upcoming Symposium being held in Orlando.
Intended source (vendor, contractor): Encore Group (USA), LLC.
Estimated Dollar Amount: $41,675.08
Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): The Symposium is being held at The Hilton Orlando who has granted Encore exclusive rights to provide all equipment and labor for the meeting rooms in the convention space which aids in facilitating a consistent level of service and maintaining the integrity of The Hilton Orlando's meeting space.
Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):
Authorized Signature Title
Central Office Legal Review:
Authorized Signature Title
Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal
Counsel prior to submission to the Office of General Counsel, MS-58.
Docusign Envelope ID: 83BB6216-A495-8AA4-827D-4B11E34B8624
State Purchasing Administrator
Senior Attorney
11.04.2026 12.01.2026
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FDOT DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
375-040-53
PROCUREMENT
03/19
PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.
Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:
1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.
Docusign Envelope ID: 83BB6216-A495-8AA4-827D-4B11E34B8624
| 2026-11-04T20:03:39+0000 | |
| Digitally verifiable PDF exported from www.docusign.com |
File details come from the government source that posted it. Updated .