PUR7776.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: Syn-Tech Equipment Maintenance

Short description of the commodity or service desired: Maintenance of Automated Fuel & Dispensing & Accounting

Equipment

CONTACT

Name: Destyne Grayson

Address: 605 Suwannee St. MS20 Tallahassee, FL. 32399-0450

Telephone: (850) 414.4253

Email: CO.Purch@dot.state.fl.us

Internal tracking number, if any: DOT-SS-26-9048-DG

Date posted: Last day for receipt of information:

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

25172400 – Fuel Tanks & Systems; 80161505: Fleet Management Services;

Quantity or Term (as appropriate): Five (5) Years

Requestor (division, bureau, office, individual, as appropriate): Renee Matthews, Maintenance Office.

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): The Florida Department of Transportation

(Department) owns 36 bulk fuel sites statewide with Syn-Tech System's Inc. (Syn-Tech) equipment. The Department intends to purchase maintenance services from Syn-Tech. The maintenance services will include an extended manufacturer warranty with technical support and diagnostics of equipment and software. The maintenance service will consist of a combination of Syn-Tech's Super Maintenance plan and a FMLive subscription, providing a comprehensive solution for system reliability and data management. The Super Maintenance plan will keep the Department's equipment covered with unlimited 24/7 support, replacement parts, surge and lightning protection, and certified on-site technician visits as required.

The FMLive Subscription will deliver a secure, web-based, real-time software platform with automated backups, advanced reporting, and cellular FMU connectivity, allowing Syn-Tech to remotely monitor, maintain, and diagnose the Department's system with minimal intervention. The maintenance plan will also include an automated fuel accounting system which is essential for the Department to efficiently and accurately distribute fuel to the Department’s fleet as well as to other Florida agencies fleets during routine and emergency events.

Intended source (vendor, contractor): Syn-Tech Systems, Inc.

Estimated Dollar Amount: $1,158,884.40

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): Syn-Tech is the designer and installer of the automated fuel accounting system and is the only known vendor able to maintain the various proprietary components of the system. Syn-

Tech also stocks proprietary replacement parts for the hardware and the software needed to operate the automated fuel accounting system.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

Docusign Envelope ID: BAE2FCED-3DBD-4D0D-AD37-C102DC9E4D31

State Purchasing Administrator

11.18.2025 12.12.2025

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

Authorized Signature Title

Central Office Legal Review:

Authorized Signature Title

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal

Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.

Assistant General Counsel

Florida Department of Transportation FuelMaster Service

The maintenance service combines Super Maintenance with an FMLive subscription, providing a comprehensive solution for system reliability and data management:

Super Maintenance keeps equipment covered with unlimited 24/7 support, replacement parts, surge and lightning protection, and certified on-site technician visits as required.

FMLive Subscription delivers a secure, web-based, real-time software platform with automated backups, advanced reporting, and cellular FMU connectivity, allowing Syntech to remotely monitor, maintain, and diagnose the system with minimal intervention.

Super Maintenance

• Unlimited 24/7 phone support and diagnostics – Available every day of the year with no holiday restrictions

• Free required repair parts – All necessary FuelMaster replacement parts overnighted at no cost

• Free Surge/Lightning Kits – Safeguards equipment from power related damage

• Free “Acts of God” coverage - Includes hurricane and storm-related equipment damage

• Free Certified FuelMaster Technician Site Visits - Technicians dispatched as required for repairs or diagnostics that can’t be done remotely and within an estimated 30 minutes

FMLive Subscription

• Web-Based Real-Time Software System – Provides encrypted, secure access with instant transaction recording, advanced reporting capabilities, and continuous updates including new features, maintenance, and security enhancements.

• Hosted Infrastructure – Delivers reliable, 24/7 system operation through Syntech’s secure cloud environment, including managed storage, bandwidth, and data access.

• Automated Database Backups – Maintains redundant data storage for rapid recovery and minimal downtime.

• Cellular FMU Connectivity – Ensures a fully independent, hands-free system that allows Syntech to manage, maintain, and diagnose all equipment without requiring access to the FDOT network.

• Comprehensive System Management – Includes oversight of all firmware, software, and security patch updates, along with firewall and data protection management for all FMU-to- FMLive connections.