PUR7776.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: Automated Title Search Services Short description of the commodity or service desired: This Agreement retains the Title Company to provide the Department with computerized title information services, along with providing appropriate software, and training of personnel in the Department of Transportation’s Surveying & Mapping and Right Of Way Sections.

CONTACT

Name: Christina Browne Address: 801 N. Broadway Ave, Bartow, FL 33830 Telephone: 863-519-5281 Email: christina.browne@dot.state.fl.us

Internal tracking number, if any: DOT-SSC-24-1067-CB

Date posted: Last day for receipt of information:

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

80131702; Automated Title Search Services

Quantity or Term (as appropriate): 7 years

Requestor (division, bureau, office, individual, as appropriate): Florida Department of Transportation, District One, Surveying and Mapping Office

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): Automated title information in connection with any particular search will exhibit or refer to conveyances, leases, mortgages, liens, notice of lis pendens and other instruments as shown of record in the office of the Clerk of Circuit Court and/or County Comptroller of any of District One’s twelve counties (Charlotte, Collier, Desoto, Glades, Hardee, Hendry, Highlands, Lee, Manatee, Polk, Sarasota, Okeechobee) affecting the title to or any interest in the land, including security instruments and financing statements filed pursuant to the Uniform Commercial Code as adopted by the State of Florida, recorded in said office during the period of the search that identify the legal description of lands covered by the search. No information will be provided on ad valorem taxes, improvement liens, special assessments, sanitary sewer liens, sidewalks or street paving liens, unless recorded in the office of the Clerk of Circuit Court and/or County Comptroller.

Miscellaneous copies of recorded documents shall be furnished upon request by the Department as a part of this contract.

Copies will accompany all electronic generated searches.

The automated title search information will exhibit or refer to orders appointing receivers or liquidators, judgments, income tax liens, decrees for money (by the same names and initials only for twenty years prior to date thereof), decrees of divorce or judgments of dissolution of marriage, decrees of free dealership, certificates of incorporation and charters of incorporation appearing of record in the office of the Clerk of Circuit Court and/or County Comptroller’s Office of any of the counties under search and in the office of the Clerk of the United States District Court, provided a transcript is of record in the county under search, and probate in competency and guardianship proceedings recorded in the office of the Clerk of the Circuit Court and/or County Judge of said counties in such matters that affect the title of said land covered by the search. The title information search will not show fictitious name affidavits, dissolution of corporations for nonpayment of capital stock tax or annual report filing fees, or building and zoning regulations. The period covered by the title information referred to in this Section will commence as to the property index and the general index on the dates commonly available for each county.

May 8, 2023 May 30, 2023

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

The title company shall provide training of personnel at the Department’s premises or the title company’s training center (at the Department’s option) and shall furnish an operating manual for Department use

Intended source (vendor, contractor): Attorney's Title Fund Services, LLC

Estimated Dollar Amount: $140,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): Attorney’s Title Fund Services, LLC, provides the Department with automated title search via contract BE421. The department has been using their services for over 15 years. They are able to meet the needs of the department for automated title search and their grantor/grantee, geographic search for acreage and plats is invaluable when updates are needed in-house or a surface-level title search needs to be performed quickly by staff.

We utilize this contract to access old deeds that are not available on the clerk of court websites and that we would have to drive to the various counties in person to obtain. With this contract, they are available to us within moments. In 2017, when the contract was advertised, Attorney’s Title is the only company that bid for the contract. Attorney's Title Fund Services, LLC is the only vendor that allows for specific geographic location searches needed for specific projects. District One covers twelve (12) counties, Attorney's Title is also the only vendor that provides services for all 12 counties on their proprietary database.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

Authorized Signature Title

Central Office Legal Review:

Authorized Signature Title

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.

District Procurement Manager

Chief Counsel, Contracts