PUR7776 Activu Description of Intended SS.pdf
PDF 82 KB Posted
- Solicitation number
- SS-08728
- Issued by
- Hillsborough County, Florida
About this file
The document is a Description of Intended Single Source Purchase (PUR 7776) issued by the Florida Department of Transportation (FDOT). The intent is to procure complete maintenance services for the Activu video wall system and associated audio-visual equipment at the Tampa Bay SunGuide Center. The requested services include preventative maintenance and repairs for the video wall software, hardware, and audio-visual equipment. The contract term is two years, from May 1, 2024 to April 30, 2026. The estimated dollar amount for the contract is $120,580.
FDOT has determined that the Activu software and system are proprietary and can only be serviced by Activu, the software owner, due to the need for comprehensive troubleshooting and maintenance of both the software and hardware components. No other vendors are able to access and troubleshoot the Activu software. The contract will hold a single vendor accountable for all system components and maintenance needs to minimize downtime.
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Text version
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FDOT DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
375-040-53
PROCUREMENT
03/19
PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.
AGENCY: DEPARTMENT OF TRANSPORTATION
TITLE: Tampa Bay Sunguide Center Video Wall and Video Display Systems Maintenance and Support
Short description of the commodity or service desired: Provide for complete maintenance of our Activu Video wall system and all components which utilize the Activu software or are a part of the audio video system in the Tampa Bay SunGuide Center.
CONTACT
Name: Christa Huntley Address: 11201 North McKinley Drive, Tampa, FL 33612 Telephone: 813-975-6046 or 1-800-226-7220 Email: christa.huntley@dot.state.fl.us
Internal tracking number, if any: DOT SSC 24 7015 CH
Date posted: Last day for receipt of information:
This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.
Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):
52161600 (Audio visual equipment accessories), 80161507 (Audio Visual Services), 81111805 (Proprietary or licensed systems maintenance or support), 86141702 (Audio Visual Technology)
Quantity or Term (as appropriate): Two Years - May 1, 2024 - April 30, 2026
Requestor (division, bureau, office, individual, as appropriate): Sam Taylor, Intelligient Transportation Services Operations Manager
Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): Preventive maintenance and repairs to video wall software, hardware and audio visual equipment within the SunGuide building.
Intended source (vendor, contractor): Activu
Estimated Dollar Amount: $120,580.00
Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): The Activu software, which operates the FDOT District 7 video wall system, is owned by Activu, who does not resell their software through third parties. For proper troubleshooting, software and hardware need to be evaluated together. Having the software and hardware under two contracts in the past has caused many issues with each party deflecting blame and responsibility, delaying both vendors from being able to quickly remedy situations. With a combined contract, one vendor will be held accountable for all system components and maintenance needs. The Activu software system is proprietary, and no other vendor is able to administratively access and troubleshoot the software. To do efficient system troubleshooting, it must be a comprehensive approach considering both hardware and software to keep the video wall system operating with the least amount of down time possible.
Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):
Authorized Signature Title
30 30
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FDOT DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
375-040-53
PROCUREMENT
03/19
PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.
Central Office Legal Review:
Authorized Signature Title
Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal Counsel prior to submission to the Office of General Counsel, MS-58.
Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:
1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.
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