Combined Synopsis and Solicitation - Spot X.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 9531BM25Q0023

Posted Date: September 23, 2025

Original Response Date: September 25, 2025

Current Response Date: September 25, 2025

Product or Service Code: DG11

Set Aside: None

NAICS Code: 517410

Contracting Office Address

NTSB Office of Chief Financial Officer

Acquisition Division, CFO-30

490 L'Enfant Plaza East SW

Washington DC

US 20594-0003

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This solicitation is issued as a Request for Quotations (RFQ) in accordance with FAR

13.5 – Simplified Procedures for Certain Commercial Items.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

This requirement is issued under full and open competition. The associated NAICS code is 517410, "Satellite Telecommunications."

The National Transportation Safety Board (NTSB) is seeking to acquire unlimited monthly service plans for one hundred twenty-six (126) SpotX brand name satellite messaging devices.

All interested companies shall provide quotes for the following:

Services

Line Item

Description Quantity Unit Price

Total Price

CLIN

Unlimited Monthly Service Plan for Spot X brand Satellite Messaging Device

BASE YEAR: 9/24/2025-9/23/2026

CLIN

Unlimited Monthly Service Plan for Spot X brand Satellite Messaging Device

OPTION YEAR 1: 9/24/2026-

9/23/2027

CLIN

Unlimited Monthly Service Plan for Spot X Brand Satellite Messaging Device

OPTION YEAR 2: 9/24/2027-

9/23/2028

CLIN

Unlimited Monthly Service Plan for Spot X Brand Satellite Messaging Device

OPTION YEAR 3: 9/24/2028-

9/23/2029

CLIN

Unlimited Monthly Service Plan for Spot X Brand Satellite Messaging Device

OPTION YEAR 4: 9/24/2029-

9/23/2030

Instructions to Offerors Offerors are instructed to submit documentation that demonstrates they are an authorized reseller of Spot X brand name products. Quote submissions must meet the brand name items, descriptions and quantities. Offerors that submit partial supplies and/or services will not be considered for award.

Basis for Award This RFQ will result in the award of one (1) firm fixed-price purchase order. All responsible sources may submit a quotation, which shall be considered by the NTSB.

Award will be made to the lowest-priced technically acceptable quotation. To receive consideration for award, a rating of Acceptable must be achieved for the technical factor.

Offerors are advised that in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total quote price of all Offerors, then resulting in the evaluation of the technical quotations, of the lowest priced Offeror only. If the lowest priced Offeror's technical quote is determined to be rated as Acceptable, the Government may affirm award to that Offeror without further evaluation of the remaining Offeror's technical quotations. If the lowest priced Offeror's technical quotation is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced technical quotation, and so forth, until the Government reaches the lowest priced technical quotation that is determined to be rated as Technically Acceptable.

Technical Acceptability of the quote constitutes the following evaluation factors in conformance with the RFQ:

1. Technical Requirements: Must meet the brand name item(s), descriptions, and quantities. Offerors that submit a quote must offer the supplies and/or services.

Offerors that submit partial supplies and/or services will not be considered.

Offerors shall submit documentation to show they are authorized re-sellers of Spot X products/services.

2. Period of Performance: Must meet the period of performance dates and schedule.

Period of Performance:

BASE YEAR/ORDERING PERIOD 1: September 24, 2025-September 23, 2026 OPTION YEAR1/ORDERING PERIOD 2: September 24, 2026-September 23, 2027 OPTION YEAR1/ORDERING PERIOD 2: September 24, 2027-September 23, 2028 OPTION YEAR1/ORDERING PERIOD 2: September 24, 2028-September 23, 2029 OPTION YEAR1/ORDERING PERIOD 2: September 24, 2029-September 23, 2030

Submission of Quotes Your quote must be received no later than 4:00 p.m., Eastern Daylight Time (EDT), on Thursday, September 25, 2025. LATE SUBMISSIONS MAY NOT BE CONSIDERED in accordance with FAR provision 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services.

Quotes may be transmitted via email to:

Ciara Bond Email: ciara.bond@ntsb.gov mailto:ciara.bond@ntsb.gov

The maximum size of an email, including attachments, which the NTSB email server can accept is 35 megabytes (MB). Therefore, the Contractor may choose to send their quote in separate emails, if the combined file size of any email received by the NTSB email server will exceed 15MB. Contractors are encouraged to remove excess graphics from their quotes to ensure quotes remain under the file size limit. It is the Contractor's responsibility to ensure that the designated point of contact has received your quote at the email address of the contact specified above by the quote due date.

Questions Regarding the Combined Synopsis/Solicitation All questions regarding this combined synopsis/solicitation shall be directed to Ciara Bond via email at ciara.bond@ntsb.gov. ALL QUESTIONS MUST BE RECEIVED BY 4:00 p.m. EDT on Wednesday, September 24, 2025.

Electronic Dissemination of Combined Synopsis/Solicitation Access to this combined synopsis/solicitation and amendments shall be posted on the Contract Opportunities page on www.sam.gov. Amendments to the combined synopsis/solicitation shall be publicized in the same manner as the initial synopsis/solicitation. All Contractors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.