PUR 7776 - Strategic Systems Technology Corp.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Environmental Protection

TITLE: Strategic Systems & Technology Corportation Short description of the commodity or service desired: Strategic Asset Tracking System (FLAIR Edition) Software as a Service - License Renewal

CONTACT

Name: Kimberly Bowling Address: 3800 Commonwealth Blvd., Tallahassee, FL 32399 Telephone: 850-245-2361 Email: Kimberly.Bowling@FloridaDEP.gov

Internal tracking number, if any: 2025SS010 (SS-12436)

Date posted: April 24, 2025 Last day for receipt of information: May 15, 2025

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43231508 Inventory Management Software

Quantity or Term (as appropriate):

Three (3) year term

Requestor (division, bureau, office, individual, as appropriate):

Division of Administrative Services, Bureau of Finance & Accounting

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Department of Environmental Protection (DEP), Division of Administrative Services, Bureau of Finance & Accounting (F&A), has primary responsibility for the department’s financial and accounting activities, including planning, organizing, directing and coordinating finance and accounting services in support of the programs and services of the department.

F&A is also tasked with maintaining the agency's property assets in accordance with Florida Accounting Information Resource system (FLAIR). In order to comply with the requirements in FAC 69I-72.006, DEP utilizes the Strategic Asset Tracking System to facilitate the Annual Property Inventory throughout the agency. The Strategic Asset Tracking software allows the

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

division to scan the barcode tags and convert the data to a format that can be uploaded back to FLAIR Property Master.

The Strategic Asset Tracking System FLAIR Edition was designed to make the collection of asset inventory data faster and more reliable. Specifically designed for Florida state agencies looking to import data from the state FLAIR/SAMAS asset management system, this software allows the user to collect data using a handheld computer. This is a software as a service (SaaS) application hosted by Strategic Systems in the Google Cloud. The software has two components including a web application and a handheld computer application. Within the web application, the user can import FLAIR data into the system. They then use the handheld computer application to collect asset inventory data in the field. This data can then be used to produce reports in the web application. Once the inventory is finished, the data can be exported into a file that can be accepted by the FLAIR/SAMAS system. Using the Strategic Asset Tracking system, the user imports FLAIR asset data into the web application database.

Intended Single Source:

Strategic Systems & Technology Corporation

Estimated Dollar Amount:

$140,000

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Strategic Systems and Technology Corporation produces and is the sole distributor for the software and support for the Strategic Asset Tracking System FLAIR SaaS Edition.

Strategic Systems and Technology Corporation also integrates mobile barcode scanner and printer hardware components in order to provide a complete data collection solution. Due to the complex technical nature of these systems, Strategic Systems and Technology Corporation is the only provider of hardware related system support for DEP equipment.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Lydia Griffin, Chief of Finance & Accounting Darinda McLauglin, Deputy Chief of Staff Kimberly Bowling, Purchasing Specialist Supervisor

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.