PUR 7776 - SmartCop.pdf
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- Solicitation number
- SS-17176
- Issued by
- Leon County, Florida
About this file
This is a Description of Intended Single Source Purchase (PUR 7776) filed by the Florida Department of Law Enforcement (FDLE) for statewide Records Management System (RMS) annual maintenance and support. The FDLE seeks to maintain annual maintenance and system support for a 200 base user license system that enables local law enforcement agencies, including sheriff's offices and police departments, to collect and report crime data in the National Incident-Based Reporting System (NIBRS) format to the FBI. The contract term runs from January 1, 2027, through December 31, 2031 (five years). The posting date was October 6, 2026, with a deadline for receipt of information by October 27, 2026. The requestor is the Information Technology Services (ITS) division, and the contact is Savanna Redding, Senior Contract Manager Specialist, at the FDLE office in Tallahassee, Florida.
The estimated total dollar amount for the five-year term is $1,417,260.00. FDLE is pursuing this as a single-source acquisition from SmartCOP, located at 9165 Roe Street in Pensacola, Florida, based on the proprietary nature of the SmartCOP software and the lack of alternative suppliers. SmartCOP holds copyright restrictions that prevent other vendors from accessing or modifying the source code, and the company is the exclusive supplier of maintenance, system support, training services, and customization services. The justification for single-source procurement notes that no resellers, distributors, or retailers are authorized to sell SmartCOP software maintenance and support. The procurement has been approved by Julia Lycett, Chief of General Services, and Joey Hornsby, Director of Information Technology Services.
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Text version
PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.
DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
AGENCY: The Florida Department of Law Enforcement
TITLE: Statewide Records Management System (RMS) Annual Maintenance and Support Short description of the commodity or service desired: RMS System Annual Maintenance for 200 Base User License System.
CONTACT
Name: Savanna Redding, Senior Contract Manager Specialist Address: 2331 Phillips Road, Tallahassee, Florida 32308 Telephone: 850-410-7300 Email: FDLEOGSContracts@fdle.state.fl.us
Internal tracking number, if any: FDLE-SS-2705
Date posted: 10/6/2026 Last day for receipt of information: 10/27/2026
This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.
Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):
81111805 Proprietary or Licensed Systems Maintenance or Support
81112200 Software Maintenance and Support
Quantity or Term (as appropriate):
January 1, 2027 – December 31, 2031
Requestor (division, bureau, office, individual, as appropriate):
Information Technology Services (ITS)
Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):
FDLE is in need of retaining annual maintenance and system support to continue accessing the law enforcement informational database.
FDLE is currently partners with SmartCop for the right to use the Statewide RMS Software. This software is used daily by local law enforcement agencies (sheriff’s offices, police departments, PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.
etc.) to collect and report crime data in the National Incident-Based Reporting System (NIBRS) format to the FBI.
Intended Single Source:
SmartCOP 9165 Roe Street Pensacola, FL 32514
Estimated Dollar Amount:
$1,417,260.00 (5 year term)
Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):
SmartCOP software is proprietary and there are no resellers, distributors or retailers authorized to sell SmartCOP software maintenance and support.
SmartCOP is the only supplier of annual maintenance, system support, training services and customizing services for the SmartCOP software. Copyright restrictions preclude any other vendor from accessing or modifying the SmartCOP source code.
Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):
Julia Lycett – Chief of General Services Joey Hornsby – Director of Information Technology Services
Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.
File details come from the government source that posted it. Updated .