PUR_7776_Description_of_Intended_Single_Source_Purchase for Iron Mountain.pdf

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Juvenile Justice

TITLE: Records Removal from Iron Mountain Short description of the commodity or service desired: The Florida Department of Juvenile Justice (DJJ) presently has records stored at Iron Mountain (proposed vendor). DJJ will be moving 3371 record boxes from the vendor's location to DJJ's warehouse. No other vendor has access to these records or the vendor's facility. Retrieval and permanent removal can only be provided by this vendor since the records are in their possession.

CONTACT

Name: Greg Davis Address: 2737 Centerview Drive, Alexander Building Telephone: 850-717-2772 Email: gregory.davis@fldjj.gov

Internal tracking number, if any:

Date posted: 10/27/22 Last day for receipt of information: 11/18/2022

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

78131602

Quantity or Term (as appropriate):

Requestor (division, bureau, office, individual, as appropriate):

Department of Juvenile Justice / General Services / Support Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Vendor must have possession of the records to release them.

Intended Single Source:

Iron Mountain

Estimated Dollar Amount:

$48,828.21

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

The records to be removed and relocated can only be released by the holder of those records. The vendor referenced currently is that holder and has been for a number of years. They have possession of the records to be retrieved; therefore, no other vendor can be used.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Greg Davis, Interim Chief, Bureau of General Services Susan Sparks, DJJ Operations Manager, Purchasing and Leasing Beverly Fierro, DJJ Operations Consultant, Purchasing

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.