PUR 7776_BIS-Digital_FY25-26.doc

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Division of Administrative Hearings TITLE: DCR Reinstatements, Upgrades and Remote Support Short description of the commodity or service desired: Digital Court Recorder (DCR) license reinstatement fees, Mixers, DCR 4 channel Software Suite, Installation and Training with Shipping and Handling costs.

CONTACT

Name: Patricia Kenyon Address: 2001 Drayton Drive, Tallahassee, Florida 32311 Telephone: (850) 488-9675 Email: Patricia.Kenyon@doah.state.fl.us Internal tracking number, if any: DOAH-SS-25/26-002 Date posted: 5/5/2026 Last day for receipt of information: 5/27/2026 This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

52161500: Audio and Visual Equipment

52161535: Digital Voice Recorders

52161545: Digital Video Recorders

81111809: System Installation Service

Quantity or Term (as appropriate):

Requestor (division, bureau, office, individual, as appropriate):

Scott Rioux, Deputy Chief Information Officer Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Division of Administrative Hearings (DOAH) intends to procure the reinstatement of 23 DCR 4-channel SAS licenses, as well as 23 new 8 mic/line input USB mixers with 10 outputs (3rd Generation), inclusive of remote setup, installation, and per-system training.

The procurement will also include DCR upgrades, consisting of the DCR 4-channel Software Suite (including a 12-month SAS), channel expansions, and 8 mic/line input USB mixers with 10 outputs (3rd Generation).

Applicable shipping and handling costs will be included.

Intended Single Source:

BIS Digital, Inc.

Estimated Dollar Amount:

$56,880 Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

BIS Digital, Inc., in partnership with HCI, is the sole source developer, designer, and manufacturer of the DCR product suite (DCR, DCRxpress, DCR-IR, and DCR2), which is purpose-built for capturing mission-critical multichannel audio and video. Accordingly, BIS Digital, Inc. is the only authorized distributor and support provider for these products within the United States.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Scott Rioux, Deputy Chief Information Officer

Jeff Russell, Chief Information Officer

Cindy Ardoin, Budget Officer

Patricia Kenyon, Operations Manager

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.

PUR 7776 (Revised 07/2022)

Incorporated by Reference: Rule 60A-1.045, F.A.C.