Published RFP 02-26 Shed Road Splash Pad.pdf

REQUEST FOR PROPOSALS

RFP 02-26

CITY OF BOSSIER CITY

SHED ROAD PARK (MEADOWVIEW)

SPLASH PAD PROJECT

DUE DATE/TIME: JUNE 9, 2026 10:00 A.M.

Request for Proposals Shed Road Park (Meadowview) Splash Pad Project

PROPOSAL REQUEST

This is an invitation to submit a Proposal for the design, engineering, and turnkey construction of a splash pad, turf play area, and associated site amenities at Shed Road Park (Meadowview).

The proposed project consists of the development of a family-oriented recreational space that includes a potable water flow-through splash pad system, a synthetic turf play area, shade structures, seating, and supporting infrastructure.

RFP Contact:

Written requests and questions must be directed to the Purchasing Agent using the information listed below:

City of Bossier City Attn: Denna Beauchemin 620 Benton Road Bossier City, LA 71111 Email: beauchemind@bossiercity.org RE: RFP for Splash Pad Project

This RFP is available in electronic form at:

https://www.bidnetdirect.com/louisiana/cityofbossiercity

Important Dates and Deadlines:

RFP first published and posted to BidNet Direct Wednesday, May 6, 2026 Pre-Proposal Site Conference 10:00 a.m. CST Wednesday, May 13, Deadline for submitting written inquires 5:00 p.m. CST Tuesday, May 28, 2026 Deadline for City to respond to written inquiries 10:00 a.m. CST Wednesday, June 2, 2026 Deadline for submitting proposals 10:00 a.m. Tuesday, June 9, 2026 Grading and review June 9, 2026 through June 16, 2026 Contract Negotiation and Execution TBD

Only Proposers who attend the Pre-Proposal Conference will be allowed to submit a Proposal for this RFP.

The City will consider only written inquiries (other than at the Conference) from proposers regarding RFP requirements or Scope of Services only if they are submitted in writing to the RFP Contact by the deadline for submission of written inquiries set forth above. Inquiries shall clearly reference the section of the Proposal about which the Proposer is inquiring or seeking clarification.

mailto:beauchemind@bossiercity.org https://www.bidnetdirect.com/louisiana/cityofbossiercity

Submission of Proposal Submit four complete (4) copies of your Proposal and they may be mailed through the U. S.

Postal Service or delivered by hand or courier to:

City of Bossier City

620 Benton Road Bossier City, LA 71111 Attn: Denna Beauchemin, Purchasing Agent (318)741-8534

The outside of the envelope, box or package must be CLEARLY MARKED with the following information and format: Proposal Name: RFP 02-26 FOR SPLASH PAD PROJECT

Proposer is solely responsible for ensuring that its courier makes inside deliveries at the physical location. Proposer is solely responsible for the timely delivery of its proposal. Failure to meet the proposal submission deadline shall result in rejection of the proposal and disqualification from consideration.

Any Proposal received prior to the deadline will be held and opened at the date and time for the deadline in the Purchasing Office. At that time, only the name of the Proposer will be read aloud. No quoted amounts will be read aloud.

A Mandatory Pre-Proposal Conference will be held on Wednesday, May 13, 2026 at the project site 4208 Shed Road, Bossier City, LA 71111.

Blackout Period The blackout period is a specified period of time during a competitive procurement process in which any Proposer, bidder, or its agent or representative, is prohibited from communicating with any employee of the City of Bossier City about the procurement. The blackout period applies not only to those referenced above, but also to any contractor of the City in relation to the

RFP.

All communications to and from potential Proposers, bidders, vendors, and/or their representatives during the blackout period must be in accordance with this RFP’s defined method of communication with the designated RFP Contact. The blackout period will begin upon posting of the RFP. The blackout period will end when the contract is awarded. In those instances, in which a prospective Proposer is also an incumbent contractor, the City and the incumbent contractor may contact each other with respect to the existing contract only. Under no circumstances may the City and the incumbent contractor and/or its representative(s) discuss the blacked-out procurement.

Any violation of the foregoing will be considered as a basis for disqualification and any Proposer found to be in violation may be liable and/or subject to any other remedy allowed by law.

Notwithstanding the foregoing, the blackout period shall not apply to:

• Duly noticed site visits and/or conferences for bidders or Proposers;

• Written and/or oral discussion during the evaluation process;

• Communications regarding the RFP between any person and City Personnel, provided the communication is limited strictly to matters of procedure. Procedural matters include deadlines for decisions or submission of proposals and the proper means of communicating regarding the procurement, but shall not include any substantive matter related to the particular procurement or requirements of the RFP.

The City of Bossier City reserves the right to reject any/or all bids in accordance with R.S.

39:22.14.

Sincerely, Denna Beauchemin Purchasing Agent

Table of Contents

1. Introduction

2. Project Overview

3. Scope of Work

4. Splash Pad Feature Requirements

5. Turf Play Area Requirements

6. Shade Structures, Seating & Site Amenities

7. Water System & Usage Requirements

8. ADA & Safety Requirements

9. Contractor Qualifications

10. Insurance Requirements

11. Proposal Requirements

12. Evaluation Criteria and Scoring

13. Project Timeline

14. Bond and Warranty Requirements

15. Proposal Form

16. Standard Terms & Conditions

17. Concept Layout

1. Introduction The City of Bossier City, through its Parks and Recreation Department, is soliciting sealed proposals from qualified and experienced contractors for the design, engineering, and turnkey construction of a splash pad, turf play area, and associated site amenities at Shed Road Park (Meadowview).

The selected Contractor shall provide a complete, fully operational project in accordance with the requirements outlined in this Request for Proposals (RFP).

2. Project Overview The project consists of the development of a family-oriented recreational space that includes a potable water flow-through splash pad system, a synthetic turf play area, shade structures, seating, and supporting infrastructure.

The facility shall be designed to serve multiple age groups, with clearly defined play zones for toddlers and older children, and shall emphasize safety, accessibility, durability, and long-term operational efficiency.

3. Scope of Work The Contractor shall provide all labor, materials, equipment, design, engineering, permits, excavation, utilities, installation, testing, and commissioning necessary to deliver a complete, fully operational, turnkey project.

The project shall include, but is not limited to, the construction of a potable water flow-through splash pad system, concrete spray deck, plumbing and drainage infrastructure, synthetic turf play area, shade structures, seating, and all associated site improvements.

The Contractor shall be responsible for all aspects of the project from initial design through final completion, including coordination with applicable agencies, compliance with all local, state, and federal regulations, and delivery of a safe, functional, and durable recreational facility.

The Contractor shall be responsible for identifying and including all components necessary for a complete and functional project, whether or not explicitly stated in this RFP.

4. Splash Pad Feature Requirements The splash pad shall utilize a potable water flow-through system and include a variety of interactive spray features designed for multiple age groups.

The system shall:

• Be designed to minimize standing water

• Include automated activation controls (push-button or sensor)

• Utilize durable, commercial-grade components

• Provide separate play zones for toddlers and older children

• Be compliant with all applicable health and safety regulations

All surfacing shall be non-slip, ADA-compliant, and designed for high-traffic public use.

5. Turf Play Area Requirements The Contractor shall provide a synthetic turf play area designed to promote active and imaginative play.

The area shall include:

• Integrated hopscotch graphics

• A minimum of two balance beams

• At least one play mound with an integrated slide

• Additional age-appropriate play features

The turf system shall include a shock-absorbing base, proper drainage, and meet all applicable safety standards.

6. Shade Structures, Seating & Site Amenities The Contractor shall furnish and install shade structures, seating, and site amenities sufficient to support user comfort and supervision.

This shall include:

• Commercial-grade shade structures (fabric or metal)

• Benches and picnic tables

• ADA-accessible seating options

Shade structures shall be strategically located to provide coverage for seating areas and high-use zones.

7. Water System & Usage Requirements The splash pad shall utilize a potable water flow-through system designed for operational efficiency and water conservation.

The system shall include:

• Automated activation (push-button or motion sensor)

• Programmable run times with automatic shutoff

• Low-flow spray features where feasible

• Efficient nozzle design to reduce water consumption

• Proper drainage to eliminate standing water

The Contractor shall provide:

• Estimated daily and annual water usage

• System flow rates (gallons per minute)

• Recommendations for operational efficiency

The system shall comply with all applicable local, state, and health department regulations.

8. ADA & Safety Requirements All elements of the project shall comply with:

• Americans with Disabilities Act (ADA)

• ASTM and CPSC playground safety standards

• Applicable building and health codes

The Contractor shall ensure safe transitions between surfaces, proper drainage, and appropriate impact attenuation.

9. Contractor Qualifications Proposers shall demonstrate:

• Experience with municipal splash pad and park projects

• Successful completion of at least three similar projects

• Appropriate licensing and certifications

• Bonding capacity sufficient for the project

10. Insurance Requirements The Contractor shall at its own expense provide and maintain certain insurance in full force and effect at all times during the term of the project and any extensions thereto. Such insurance, at minimum, must include the following coverages and limits of liability:

Commercial General Liability insurance in an amount not less than a combined single limit of $1,000,000 Per Occurrence. This policy shall be endorsed to name the City of Bossier City as an Additional Insured with a Waiver of Subrogation in its favor. It is the intent of the City that the policy coverage should not be limited by an annual aggregate limitation. If this policy is to be limited by an aggregate annual limitation, the General Aggregate and/or Products/Completed Operations Aggregate limitation(s) shall not be less than $2,000,000 otherwise the contractor must provide a $1,000,000 Per Project Aggregate applicable for the project specified in this contract. This policy must be endorsed to include coverage for asbestos removal and pollution liability coverages.

Comprehensive Auto Liability Insurance, including hired, rented or non-owned automobiles, in an amount not less than $1,000,000 combined single limit Each Accident. This policy shall be endorsed to name the City of Bossier City as an Additional Insured with a Waiver of Subrogation in its favor.

Workers’ Compensation insurance as required by the laws of the State of Louisiana and Employer’s Liability Insurance in a minimum amount of $1,000,000. This policy shall contain an Other States Coverage Endorsement if employees or uninsured subcontractors who reside in other states or who are principally employed by contractors located in other states. When required by the City, this policy shall also be endorsed to include coverage required by the United States Longshoreman and Harbor Workers’ Compensation Act and Maritime Coverage. The certificate of insurance required herein, must have the following statement shown in the remark section: This policy for Workers’ Compensation protects all members of the insured organization, including an employer, a sole proprietor, a partner or bona fide officer of the insured organization, and all employees. This policy shall be endorsed to grant a Waiver of Subrogation in favor of the City of Bossier City, and the Certificate of Insurance shall clearly state owners are included in coverage if they will at any time visit, inspect, or work on a City property or project.

All coverage provided herein shall be effective under insurance policies issued by solvent insurance carriers qualified to do business in the State of Louisiana and having an A.M. Best Company rating of A-, Financial Size Category VII or better. This rating requirement is waived on Workers’ Compensation only for Admitted insurers offering statutory benefits. This waiver shall not apply to Self-Insured Funds without prior, written consent of the City. The City reserves the right to inspect any and all insurance policies required pursuant to this Agreement, prior to commencement of the services specified in the Agreement and anytime thereafter.

Proof that such insurance coverage exists shall be furnished to the City by means of a Certificate of Insurance form provided to the City before any part of the service specified by this Agreement are commenced. The said Certificate shall name the City as an additional insured as indicated herein and include a provision that in case of cancellation or any material change in the coverage stated above the City shall be notified thirty (30) days prior to any such change or cancellation. Said provision shall include cancellation for non-payment of premium.

The Contractor shall be liable for its subcontractors’ insurance coverage of the types and in the amounts stated above, and shall furnish the City with copies of such Certificates of Insurance.

The Contractor and all of its insurers shall, in regard to the above stated insurance, waive all right of recovery or subrogation against the City, its officers, agents or employees and its insurance companies.

The Contractor shall be responsible for compliance with all safety rules and regulations of the Federal Occupational Safety and Health Act of 1970 and those of all applicable State Acts, Laws or Regulations during the conduct of the Contractor’s performance of the Agreement.

The Contractor shall indemnify the City for fines, penalties and corrective measures that result from the acts of commission or omission of the Contractor, its subcontractors, if any, agents, employees and assigns and their failure to comply with such safety rules and regulations.

The City will give the Contractor prompt notice in writing if the institution of any suit or proceeding and permit the Contractor to defend same, and will give all needed information, assistance, and authority to enable the Contractor to do so. The Contractor shall similarly give the City immediate notice of any suit or action filed or prompt notice of any claim arising out of the performance of the Contract. The Contractor shall furnish immediately to the City copies of all pertinent papers received by the Contractor.

If any parts of the services specified by any agreement for this project are sublet, similar insurance shall be provided by or on behalf of the subcontractor to cover their operations, and evidence of such insurance, satisfactory to the City, shall be furnished to the City by the Contractor.

11. Proposal Requirements The Contractor shall design and construct the entire project—including splash pad, turf area, shade structures, seating, and all associated infrastructure—within the budget of $600,000.00.

The Contractor shall be responsible for ensuring the project can be completed within the stated budget. Any costs exceeding this amount due to design, coordination, or construction shall be the responsibility of the Contractor unless otherwise approved in writing by the City prior to completion of said work.

Proposals will be evaluated based on the following criteria:

• Design quality and functionality

• Contractor experience and qualifications

• Cost control and ability to meet budget

• Water efficiency and sustainability

• Project timeline and delivery

• Durability and long-term maintenance considerations

• Completeness of proposal

Proposers are encouraged to offer optional choices but must make the pricing for those options clearly defined for the reviewers.

The City reserves the right to:

Reject any or all proposals Waive informalities in the proposal process Request additional information from proposers Select the proposal deemed to be in the best interest of the City

12. Evaluation Criteria and Scoring Evaluation will be based on design quality and creativity, experience and qualifications, cost control within budget, water efficiency and sustainability, project timeline, durability and materials, and completeness of proposals. Total scoring will be 100 points and grading shall be completed by four (4) City of Bossier City personnel from Parks and Recreation, Administration and two additional departments familiar with the project and desired results.

RFP 02-26

PROPOSAL REQUEST

13. Project Timeline Provide a detailed timeline including design, permitting, procurement, construction, and completion phases.

14. Bond and Warranty Requirements The winning proposer will be required to furnish a Performance/Payment Bond equal to 100% of the project guaranteeing the faithful performance of the project and payment of all persons performing labor and furnishing equipment and material in connection with the project.

Additionally, a 24-Month Maintenance Bond Minimum for 10% of the project beginning on the date of substantial completion will also be required.

Minimum one year warranty on installation. Provide manufacturer warranties on all equipment, turf, and shade structures.

15. Proposal Form Use proposal form for submitting proposal amounts by category as indicated.

16. Public Works Standard Terms & Conditions attached City of Bossier City terms and conditions if not specified otherwise in proposal requirements.

17. Concept Layout (For reference Only) attached The included concept rendering is provided for visual guidance only and is not intended to represent final design requirements.

Criteria Points

Design Quality & Creativity 25

Experience & Qualifications 20

Cost Control / Within Budget

Water Efficiency & Sustainability

Project Timeline 10

Durability & Materials 10

Completeness of Proposal 5

#16 PUBLIC WORKS STANDARD TERMS & CONDITIONS

1. APPLICABILITY: These standard terms and conditions apply to all Public Works Projects for the City of Bossier City, Louisiana, unless otherwise stated in the specifications. The instructions contained herein shall be incorporated into the contract and shall be included as part of the specifications issued herewith.

2. NOTIFICATION: The City of Bossier City advertises bid/proposal opportunities through. www.bidnetdirect.com and the Bossier Press Tribune. The City shall not be responsible for information distributed by sources other than those listed.

3. ADDENDA: Any revisions to the information contained herein will be issued in the form of addenda.

The sole issuing authority shall be vested in the City of Bossier City Purchasing Division. If addenda contain material changes to the specifications or pricing form, the respondent shall acknowledge receipt of addenda in the designated section on the Bid/Proposal Certification Form.

Failure to acknowledge receipt of addenda will be cause to deem such submission non-responsive.

4. SILENCE OF SPECIFICATION: The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

5. MINOR DEFECT OR IRREGULARITY: The City of Bossier City has no authority to waive errors, omissions or any other informalities in bids received.

6. ELECTRONIC SUBMISSIONS: The City of Bossier City utilizes Bidnet Direct to advertise and receive bids and proposals electronically over the Internet. Electronic submissions through Bidnet Direct shall be electronically signed and dated by a duly designated representative or agent of the company submitting the bid/proposal. Respondents must clearly and concisely provide all requested information as stated in the bid/proposal document. Failure to provide the requested information will result in such submission being deemed non-responsive. In order to be advised of bid opportunities and submit electronic bids, vendors must register at https://www.bidnetdirect.com/louisiana/cityofbossiercity Refer to support@bidnet.com or call Vendor Support at 800-835-4603, Option 2 for vendor support.

7. PAPER SUBMISSIONS: Paper submissions shall be submitted on the forms provided by the City of Bossier City and must be signed and dated by a duly designated representative or agent of the firm submitting the bid/proposal. Respondents shall clearly and concisely provide all requested information as stated in the bid/proposal document. Failure to provide the requested information will require such submission to be deemed non-responsive.

8. PRESENTATION OF BIDS/PROPOSALS: Paper submissions shall be presented to The Office of the Purchasing Agent, City of Bossier City, 2nd floor, Municipal Building, 620 Benton Road, Bossier City, LA by the stated deadline. Paper submissions shall be presented in a sealed envelope with respondent’s name and the bid/proposal number clearly identified on the outside of the envelope. If the bid is for a public work requiring a contractor licensed in the State of Louisiana, the license number shall be inserted in the space provided on the envelope.

9. LATE SUBMISSIONS: The date/time stamp located in the City of Bossier City Purchasing Division serves as the official time clock. Submissions received in the Purchasing Division after the stated deadline shall be refused and returned unopened. The City of Bossier City is not responsible for issues encountered with methods of delivery.

10. PRICING: Prices offered shall be submitted for units of quantity as specified in the bid/proposal document, extended and totaled. In the case of a discrepancy in the extended price, the unit price shall govern and control. Any alteration, strike-through or erasure made prior to bid/proposal opening shall be initialed by the signer of the bid/proposal, guaranteeing authenticity.

FOR BIDS ONLY: Prices offered cannot be altered or amended after the submission deadline. Bids may not be changed for the purpose of correcting an error in bid price after bid opening.

11. PREPARATION COST: All costs associated with the preparation of an offer shall be borne by the respondent. The City of Bossier City will not be liable for any costs associated with the preparation, transmittal, or presentation of submissions, or with any materials submitted in response to the same.

http://www.bidsync.com/

12. TESTING: At the City of Bossier City’s discretion, testing may be required prior to award of bid/proposal or prior to delivery of goods or services. Testing shall be performed without expense to the City.

13. SAMPLES: At the City of Bossier City’s discretion, samples may be required prior to award of bid/proposal, or prior to delivery of goods or services. Samples shall be provided at no cost to the City. Samples should not be enclosed with submission unless specifically requested.

14. BID/PROPOSAL OPENINGS: All offers will be read aloud at the time and place indicated in the invitation to bid. However, the reading of an offer shall not be construed as a comment on the responsiveness of such offer, or as any indication that the City accepts such offer as responsive.

The City of Bossier City will make a determination regarding the responsiveness of offers submitted based upon compliance with all applicable laws and the City of Bossier City’s purchasing guidelines and project documents including, but not necessarily limited to, the bid/proposal specifications and contract documents. Bids will be in active use after the opening and therefore will not be available for public inspection until 72 hours after the bid opening (exclusive of Saturdays, Sundays, and legal public holidays- La. R.S. 44:33). The City will notify the successful respondent upon award of the contract.

15. BID AWARD CRITERIA AND TABULATION: The award will be made to the lowest responsible and responsive bidder(s) according to the criteria designated in the Invitation for Bid. Public Works contracts over $250,000.00 must be approved by City Council Ordinance prior to becoming effective.

16. ANTI-COLLUSION: In submitting an offer, respondent certifies that they have not participated in nor have they been party to any collusion, price fixing or any other illegal or unethical agreements with any company, firm or person concerning the pricing offered.

17. DELINQUENT TAXES: Any person, firm, or corporation that is in arrears to the City of Bossier City for delinquent taxes or otherwise, will not be recommended for award of any bid/proposal until the arrearage has been cleared in writing. If a contractor or vendor becomes delinquent while a contract is in force, payment for goods or services provided to the City under said contract or purchase order may be withheld until the arrearage has been cleared in writing.

18. MINIMUM STANDARDS FOR RESPONSIBILITY: A prospective vendor must affirmatively demonstrate responsibility. The City of Bossier City may request representation and other information sufficient to determine respondent’s ability to meet the minimum standards including but not limited to:

A. Have adequate financial resources, or the ability to obtain such resources as required;

B. Ability to comply with the required or proposed delivery schedule;

C. Have satisfactory record of performance;

D. Have a satisfactory record of integrity and ethics;

E. Be otherwise qualified and eligible to receive an award.

19. CONTRACT PERIOD: The period of the contract shall be as stated in the invitation to bid.

20. ASSIGNMENT: The successful vendor shall not sell, assign, transfer or convey any contract, in whole or in part, without the prior written consent of the City obtained through the City’s Purchasing Division.

21. CHANGE ORDER: The City of Bossier City reserves the right to modify or change plans and specifications as deemed necessary after the performance of the contract has commenced, to decrease or increase the quantity of work to be performed, materials, equipment or supplies to be furnished, or address other provisions of the contract as approved by the City Council, and as appropriate under state law. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the contract. All change orders or modifications to the contract will be documented in written form by the City of Bossier City and acknowledged by the contracted vendor.

All change orders and modifications to the contract shall be processed through the Purchasing Division only.

22. INVOICES: Original invoices shall be submitted to the Accounts Payable Division, Department of Finance, P.O. Box 5337, Bossier City, LA 71111

23. INSURANCE: The City of Bossier City requires vendor(s) to carry the minimum insurance as required by the greater of the requirements contained in state laws or the insurance requirements contained in the contract documents.

24. INDEMNITY: The bidder shall defend, indemnify and hold the City of Bossier City, its officers, agents and employees harmless from any and all costs, expenses, suits, demands, claims, liabilities, liens, encumbrances or damages, including attorneys’ fees and costs of suit, of any character, name and description, incurred or resulting from any injuries or damages received or sustained by any person, persons or property on account of any intentional wrongful conduct or negligent act or fault of the successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from bid award and the bidder so agrees upon the submission of the bid. The bidder shall deliver, if so requested by the City of Bossier City, a written release of all liens or other proper evidence of same, to the satisfaction of the City prior to the issuance of final payment by the City.

25. PROTESTS: All protests regarding the solicitation process must be submitted in written form to the Purchasing Agent within five (5) working days following the opening of bids/proposals. This includes all protests relating to legal advertisements, deadlines, bid/proposal openings, and all other related procedures under the Local Government Code, as well as any protests relating to alleged improprieties or ambiguities in the specifications contained herein or in the contract documents. Post-award protests must be submitted in written form to the Purchasing Agent within five (5) working days after award. The protest must include, at a minimum, the name of protester, bid/proposal number or description of goods or services, and a statement of grounds for protest. The Purchasing Agent, having authority to make the final determination, will respond within ten (10) working days to each substantive issue raised in the protest. Allowances for reconsiderations shall be made only if data becomes available that was not previously known, or if there has been an error of law or regulation.

26. TERMINATION FOR DEFAULT: The City of Bossier City reserves the right to enforce the performance of the contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of the contract. The City reserves the right to terminate the contract immediately in the event the contracted contractor fails to meet delivery schedules, or otherwise perform in accordance with the specifications contained herein or in the contract documents. Breach of contract or default authorizes the City to award the contract to another contractor.

27. VENUE: The validity of the contract and of any of its terms or provisions, as well as the rights and duties hereunder or the contract documents, shall be governed by and construed in accordance with the laws of the State of Louisiana. Exclusive venue for any legal action shall lie in Bossier Parish, Louisiana.

# 17 CONCEPT LAYOUT