Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Kitchen Remodel, FS 52 State and local contract opportunity
- Solicitation number
- 08-26-FD
- Issued by
- Volusia County, Florida
About this file
Public Records Compliance Document - City of New Smyrna Beach Kitchen Remodel Project (RFP 08-26-FD, FS 52)
This is a public records compliance notice issued by the City of New Smyrna Beach, Florida, establishing transparency and documentation requirements for the kitchen remodel project at Fire Station 52. The document outlines that all materials submitted in response to this solicitation become City property and may be reviewed by the public ten days after the public opening, with executed contracts available for public review thereafter. The Request for Proposals was released on February 4, 2026, with a mandatory pre-proposal meeting scheduled for February 13, 2026, at 9:00 a.m. at Fire Station 52. Written questions are due by February 23, 2026, at 5:00 p.m., with electronic proposals required by March 6, 2026, at 2:00 p.m. The proposal opening occurs on March 9, 2026, followed by an evaluation meeting on March 16, 2026, and City Commission recommendation for award on April 14, 2026. The contract term spans 60 consecutive calendar days for substantial completion, with an additional 30 calendar days permitted for final completion, and no price increases are permitted during contract duration.
The document establishes four primary contractor obligations regarding public records compliance under Florida Statutes Chapter 119: maintaining all public records necessary to perform the contracted services, providing copies or allowing inspection within a reasonable timeframe at costs compliant with state law, protecting exempt or confidential records from unauthorized disclosure, and transferring all public records to the City at no cost upon contract completion. Contractors must direct any questions regarding public records application to the City Clerk at 386/410-2630 or clerk@cityofnsb.com. The City retains the right to use any information or materials submitted in response to the solicitation, and this right remains in effect regardless of any contractor disqualification. All electronic records must be provided in formats compatible with the City's information technology systems upon request.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Executive_Order.pdf | ||
| Public_Records.pdf | ||
| Executive_Order.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Executive_Order.pdf | ||
| Public_Records.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Public_Records.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Executive_Order.pdf | ||
| Federal_Contract_Provisions.pdf |
Show all 23
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Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
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