Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Kitchen Remodel, FS 52 State and local contract opportunity
- Solicitation number
- 08-26-FD
- Issued by
- Volusia County, Florida
About this file
This is a Public Records disclosure document from the City of New Smyrna Beach, Florida, applicable to a kitchen remodel project solicitation (FS 52). The document outlines the City's public records policies and contractor obligations regarding all materials submitted in response to this solicitation. Solicitation documents become available for public review ten days after the public opening, and any resulting contract may be reviewed by the public following execution by the City. The City retains the right to use any information or materials submitted in response to the solicitation or resulting contract. Contractors should be aware that proprietary information included in their proposals may be subject to public disclosure under Florida Statutes Chapter 119.
The contractor is required to comply with comprehensive public records requirements, including maintaining all records necessary to perform contracted services, providing copies or allowing inspection of records within a reasonable timeframe at statutory-prescribed costs, and protecting exempt or confidential records from unauthorized disclosure throughout the contract term. Upon contract completion, the contractor must transfer all public records to the City at no cost or maintain records in compliance with applicable retention requirements, destroying any duplicate exempt or confidential records if records are transferred. All electronically stored records must be provided in formats compatible with the City's information technology systems upon request by the City Clerk, whose contact information is provided as 386/410-2630, clerk@cityofnsb.com, located at 210 Sams Avenue, New Smyrna Beach, FL 32168.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Executive_Order.pdf | ||
| Public_Records.pdf | ||
| Executive_Order.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Executive_Order.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Public_Records.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Executive_Order.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Public_Records.pdf |
Show all 23
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Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
File details come from the government source that posted it. Updated .