Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Kitchen Remodel, FS 52 State and local contract opportunity
- Solicitation number
- 08-26-FD
- Issued by
- Volusia County, Florida
About this file
This is a Public Records policy document applicable to the City of New Smyrna Beach, Florida's Kitchen Remodel project at Fire Station 52 (RFP 08-26-FD). The solicitation documents become the property of the City and are available for public review ten days after the public opening. A mandatory pre-proposal meeting is scheduled for February 13, 2026, at 9:00 a.m. at Fire Station 52, with written questions due by February 23, 2026, at 5:00 p.m. Electronic proposals must be submitted by March 6, 2026, at 2:00 p.m., with proposal opening on March 9, 2026. The evaluation meeting occurs on March 16, 2026, and the City Commission recommendation for award is scheduled for April 14, 2026. The contract term is 60 consecutive calendar days for substantial completion, with an additional 30 calendar days permitted for final completion. Evaluation criteria include project approach and timeline (40 points), experience and qualifications (35 points), fee proposal (20 points), and references (5 points).
The contractor must comply with Florida Statutes Chapter 119 public records requirements, including maintaining all records necessary to perform contracted services and providing copies or inspection within a reasonable timeframe at no cost exceeding statutory limits. Upon contract completion, the contractor must transfer all public records to the City at no cost or maintain records in compliance with applicable retention requirements. Electronic records must be provided in formats compatible with the City's information technology systems. Contractors must submit a proposal bond of at least 10 percent of the bid amount and maintain comprehensive insurance coverage including workers' compensation, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability of $1,000,000, and professional liability of $1,000,000. Liquidated damages are set at $150 per consecutive calendar day for failure to meet the completion deadline. No specific award value is disclosed; the contract price will be determined upon execution based on the awarded bid proposal.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52_(Addendum_#3_Revision).pdf | ||
| Kitchen_Remodel,_FS_52.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| City_Forms.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Executive_Order.pdf | ||
| Public_Records.pdf | ||
| Public_Records.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Executive_Order.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Executive_Order.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Executive_Order.pdf | ||
| Public_Records.pdf |
Show all 23
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
File details come from the government source that posted it. Updated .