Public_Facilities_and_Improvements_and_Housing_Rehabilitation_FY_2026-27.pdf

County of Orange

OC Community Resources

Request for Applications

RFA No.: RFA 012-000089-NC

Public Facilities and Improvements and

Housing Rehabilitation FY 2026-27

Released Wednesday, November 5, 2025

Request for Applications 2 of 20 Public Facilities and Improvements and Housing Rehabilitation FY 2026-27

TABLE OF CONTENTS

I. INTRODUCTION AND GENERAL INFORMATION

II. DESCRIPTION OF SERVICES

III. SERVICES QUESTIONNAIRE

IV. APPLICATION PREPARATION AND EVALUATION

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INTRODUCTION AND GENERAL INFORMATION

APPLICATION FOCUS AND BACKGROUND

The County of Orange (County) OC Community Resources is seeking applications from qualified organizations to provide Public Facilities and Improvements and Housing

Rehabilitation FY 2026-27.

This RFA is an opportunity for qualified organizations to submit Applications to Orange County

Community Resources (OCCR), a division of the County. OCCR plans to contract with applicant’s who meet the requirements of this solicitation to provide the service below. Please refer to the General and Funding Information section for anticipated terms of contract(s).

Public Facilities & Improvements (PF&I)- Attachment A

High Priority PF&I projects include:

A. Parks and Recreation Facilities

B. Senior Centers

C. Homeless Facilities

D. Neighborhood Facilities

E. Water/Sewer Improvements

F. Street and lighting Improvements

G. Sidewalk Improvement

PF&I projects must constitute and meet one or more PF&I High Priority Projects.

Housing Rehabilitation (HR)- Attachment B

High priority projects for HR are projects that strengthen, preserve, and enhance the physical character and quality of life in Orange County’s low-and moderate-income neighborhoods, including the housing stock.

Applicants may submit Applications for one HR and/or one PF&I project and waitlisted project requested in this RFA. Separate Applications are required for each service type. Complete Attachment A for Public

Facilities and Improvements, and Attachment B for Housing Rehabilitation.

Metropolitan Cities – Metropolitan Cities will also be funded U.S. Department of Housing and

Urban Development (HUD) allocated amounts using the County as Pass Through Entity, and will not have to participate in this RFA process.

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INTRODUTION

Orange County Community Resources (“OCCR”), a division of the County, invites the submission of 24 CFR 570 Community Development Block Grant (“CDBG”) CFDA # 14.218 funded Public Facilities & Improvements (“PF&I”) and Housing Rehabilitation (HR)

Applications which meet a high priority need as outlined in the County’s FY 2025-29

Consolidated Plan and Citizen Participation Plan. Applications, which are awarded funding, will become part of the Urban County’s Annual Action Plan, to be submitted to HUD, by May 2026.

BACKGROUND

The Orange County Urban County Program is comprised of twelve (12) cities with populations under 50,000 (participating cities), two (2) cities, Placentia and Yorba Linda, with populations over 50,000 (metropolitan cities) and unincorporated areas of Orange County. The twelve (12) participating cities include Brea, Cypress, Dana Point, Laguna Beach, Laguna Hills, Laguna

Woods, La Palma, Los Alamitos, San Juan Capistrano, Seal Beach, Stanton, and Villa Park.

These cities are not eligible to receive Community Planning and Development (“CPD”) program funds directly from the U.S. Department of Housing and Urban Development (“HUD”) and have opted to participate in the CPD programs through the Urban County Program. The cities of

Placentia and Yorba Linda, with populations of over 50,000, are eligible to participate in the

CPD program as an entitlement jurisdiction and have elected to join with the Urban County

Program as a metropolitan city.

Public Facilities and Improvements: Under the CDBG Program, grantees may use funds to undertake a variety of public facilities and public improvement projects. In general, public facilities and public improvements are interpreted to include all facilities and improvements that are publicly owned, or that are owned by a nonprofit and open to the general public as further defined in 24 CFR 570.201 (c). As in prior years, Public Facilities and Improvement Applicants must complete one application for each year in this RFA process (FY 2026-27).

Housing Rehabilitation: Under the CDBG Program, grantees may use funds to undertake a variety of Housing Rehabilitation projects. In general HR is interpreted to include single and multiple residential units as further defined in 24 CFR 570.202. Housing Rehabilitation

Applicants must complete one Application for a three-year funding cycle in this RFA process

(FY 2026-27, FY 2027- 28 and FY 2028-29).

To ensure integrity and reliability, the Application review process is applied to each application on a consistent basis. In addition, maximum flexibility has been built into the Application review process to ensure that Federal and local resources are available to assist the County in meeting its

Community Development needs. Although OC Housing and Community Development staff is available to provide any needed technical support.

TIME APPLICATIONS WILL REMAIN VALID

Applications will remain valid for 365 days from the solicitation due date.

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TIMELINE

Timeline dates are approximations only and do not constitute any commitment or guarantee by the County.

RFA Released: November 5, 2025

Pre-Proposal Meeting (Non-Mandatory): November 18, 2025, 10:00am

Agenda

Virtual Via Microsoft Teams

Meeting ID: 246 121 530 584 9

Passcode: ub9Ey2vr

Dial in by phone

+1 949-543-0845,,970463963# United

States, Irvine

Find a local number

Phone conference ID: 970 463 963#

RFA Q&A Deadline: November 21, 2025, 4:00pm

Applications Due: December 5, 2025, 12:00pm

Services Commence: July 1, 2026

WITHDRAWAL OF APPLICATIONS(S)

An Application may be withdrawn by the Applicant or an authorized representative, provided his or her identity is made known and he or she provides a receipt for the Application, but only if the withdrawal is made prior to the Application due date.

QUESTIONS REGARDING THE RFA PROCESS AND REQUIREMENTS

All questions regarding this RFA are to be posted online via The County’s online bidding system

Question and Answer (Q&A) Section and will only be accepted and answered during the Q&A period that lasts until approximately one (1) week prior to the RFA closing date.

All Applicants are expected to thoroughly read through the entire RFA package before posting questions. All participating Applicants will simultaneously receive a notification via The

County’s online bidding system that a question has been posted related to this RFA and will be available for view by all participating Applicants. The County’s responses to the questions asked https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODJmNTVkYjEtMTA5NS00YThhLWE2NzMtMzdkMzE5MTE2MWNl%40thread.v2/0?context=%7b%22Tid%22%3a%22e4449a56-cd3d-40ba-ae32-25a63deaab3b%22%2c%22Oid%22%3a%225be6462e-4ec8-447f-9f17-8c43be496441%22%7d

Request for Applications 6 of 20 Public Facilities and Improvements and Housing will be posted as promptly as possible to The County’s online bidding system and will be available for view by all participating Applicants.

The Q&A Section will close on Friday, November 21, 2025 at 4:00 pm Pacific Time. All

Applicants are encouraged to post any questions regarding the RFA by this deadline. After the close of the Q&A period, bidders may only contact the Procurement Administrator with questions related to uploading Applications to the County’s online bidding system. No other specific solicitation-related questions will be answered.

It is up to each individual Applicant to determine if their organization meets the eligibility criteria stated in the RFA prior to submitting a Application. The County does not provide any assistance to that effect.

Applicants are to strictly follow the directions above for questions regarding this RFA. During the entire RFA process, no County representative may be contacted for questions or information regarding this RFA with the exception of the assigned Procurement Administrator, Nina

Campmas at nina.campmas@occr.ocgov.com. Any violation of this direction may be deemed non-responsive with the RFA process and shall form a basis for the rejection of the

Application.

GENERAL INSTRUCTIONS FOR SUBMITTAL

Applications must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFA. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate review.

Include the question to each response and identify the Part as numbered in the Application

(Attachment A- PF&I Application and Attachment B- HR Application). Provide responses in the order they appear in the Application. For your convenience, the Applications will be available on

OpenGov in Word format to allow for responses to be provided directly on the Application.

A. Applicant’s Application must clearly meet all of the requirements of this solicitation.

B. Applicants should review all requirements and instructions to ensure that each requirement is met. County shall not be responsible for any oral instructions given by any employees of County in regard to the Application instructions, specifications, or

Application documents as described in this solicitation.

C. Applications and requested documents must be electronically uploaded in PDF format, via County’s online bidding system. Hard copy Applications will not be accepted.

D. Allow sufficient time to upload all required files. After the 12:00 P.M. Pacific Time

Application deadline, County’s online bidding system will not allow any uploads. If all files are not uploaded successfully by the 12:00 P.M. Pacific Time Application deadline, your organization’s application may not be accepted.

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E. Provide accurate and honest information. Information that is deliberately inaccurate may prompt an investigative review and will affect the evaluation of the Application.

F. Provide documentation where necessary, including items such as forms, licenses, etc.

G. If you omit any required information or data, explain why.

H. Do not include home addresses, home phone numbers, and/or personal email addresses for any employee, volunteer, Board member, etc. in your Applications.

COUNTY’S RIGHTS

The County reserves the right to:

A. Modify this RFA prior to the time applications are due, provided Applicants are granted such extensions as necessary to allow sufficient time for submission of Applications in response to the modified RFA.

B. Cancel this RFA at any time, but prior to award of a contract by the Board of

Supervisors, in whole or in part, when it is determined that cancellation is in the best interest of the County.

C. Reject any or all Applications.

D. Reject an Application at any time during the RFA process for reasons stated in this RFA or for false information submitted in response to the RFA.

E. Enter into a contract for all or some of the stated services.

F. Award single or multiple contracts.

G. Based on the County’s needs and availability of funds, modify the scope of service described herein, provided Applicants are allowed to re-submit modified Applications within a reasonable time.

H. Ask Applicants for additional information or documentation.

USE OF LOBBYISTS

The County does not require, and neither encourages nor discourages, the use of lobbyists or other consultants for the purpose of securing business.

PROTEST PROCESS

Any actual or prospective Applicant who alleges a grievance by the solicitation or award of a contract may submit a grievance or protest that this solicitation is unfairly restrictive, ambiguous or contains conflicting provisions.

Protest of Application/Solicitation Specifications

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All protests related to solicitation specifications must be submitted to the Procurement and

Contract Services contact no later than five (5) business days prior to the close of the solicitation period. Protests received after the five (5) business day deadline will not be considered by the

County. In the event the protest of specifications is denied and the protester wishes to continue in the solicitation process, it must still submit an Application prior to the close of the solicitation in accordance with the Application submittal procedures provided in the solicitation.

Protest of Award of Contract

In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the “Notice of Intent to Award Contract” is provided. Protests relating to a proposed contract award, which are received after the five (5) business day deadline will not be considered by the County.

Procedure

All protests must be typed under the protester’s letterhead and submitted in accordance with the provisions stated. All protests shall include at a minimum the following information:

1. The name, address, and telephone number of the protester.

2. The signature of the protester or the protester’s authorized representative.

3. The name of the solicitation or number of the solicitation.

4. A detailed statement of the legal and/or factual grounds for the protest.

5. The form of relief requested.

Written protests must be sent to:

Contract Administrator

OC Community Resources

601 N. Ross St., 6th Floor

Santa Ana, CA 92701

Attn: Nina Campmas nina.campmas@occr.ocgov.com

Appeal Process

If the protester disagrees with the decision of the Contract Services Division Manager, the protester may submit a written notice within three (3) business days from receipt of the Contract

Services Division Manager’s decision to the Office of the County Procurement Officer requesting an appeal to the Procurement Appeals Board.

Written appeals must be sent to:

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County of Orange/County Procurement Office

400 W Civic Center Drive, 5th floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ocgov.com

Within 15 business days, the County Procurement Officer will review all materials in connection with the protest, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the protest shall be forwarded to the Procurement Appeals

Board.

The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

CHANGE OF OWNERSHIP/NAME AND LITIGATION STATUS

Applicant agrees that if there is a change or transfer in ownership of Applicant’s organization prior to the completion of the contract, and the County agrees to an assignment of the Contract, the new owners shall be required under the terms of sale or other instruments of transfer to assume Subrecipient’s duties and obligations contained in the Contract and complete them to the satisfaction of the County.

The County reserves the right to immediately terminate the Contract in the event the County determines that the assignee is not qualified or is otherwise unacceptable to the County for the provision of services under the Contract.

CONFLICT OF INTEREST

Applicant shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the County interests. In addition to the Applicant, this obligation shall apply to the Applicant’s employees, agents, and subcontractors associated with the provision of goods and services provided under the Contract. The Applicant’s efforts shall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence County staff or elected officers in the performance of their duties.

The County reserves the right to disqualify any Applicant on the basis of any real or apparent conflict of interest that is disclosed by the Application submitted or any other information available to the County. This disqualification is at the sole discretion of the County. Any

Applicant submitting an Application herein waives any right to object to the County’s exercise of this right, now or at any future time, before anybody or agency including, but not limited to, the

County Board of Supervisors or any court of competent jurisdiction.

CONFIDENTIALITY

California Public Records Act mailto:CPOAppeals@ocgov.com

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Pursuant to California law, all information contained in an Application may be public record, subject to disclosure to any member of the public who requests it through the California Public

Records Act (CPRA). If it is necessary to include proprietary/trade secret information in a response, the County recommends that the Applicant clearly and prominently marks the information believed to fall within such categories.

Applicant will include a written statement as to the basis for considering the marked pages confidential including the specific harm or prejudice if disclosed and the County will review the material, applicant’s concerns and make an independent determination.

MODIFICATIONS OF THE RFA

The County reserves the sole right to interpret or change any provision of the solicitation at any time prior to the Application submission date. Any and all interpretations or changes will be in the form of a written addendum, which will be furnished to all Applicants through County’s online bidding system. All addendums issued will become part of the solicitation and resultant

Contract. Applicants hereby acknowledge their receipt of any addendum by being registered in

County’s online bidding system and acknowledge it is the Applicant’s responsibility to check for, and read all addendums posted in County’s online bidding system.

Should such addendum require information not previously requested, the County at its sole discretion, may determine that a time extension is required for the submission of Applications, in which case an addendum will indicate the new application submission date.

DESCRIPTION OF SERVICES

FUNDING AVAILABILITY

The County approved funding in the amount of $1,600,000 for FY 2025-26 PF&I activities using new CDBG funding and reprogrammed funds. For FY 2026-27, if new funding does not increase or decrease, the estimated funding amount for PF&I activities would be $1,600,000.

TERM OF CONTRACT(S)

The County plans to contract with each qualified participating city (i.e., subrecipient) for CDBG funds as follows:

• Public Facilities & Improvements contract(s) 12-month period beginning July 1, 2026, through June 30, 2027.

And/or

• Housing Rehabilitation contract(s) 12-month period beginning July 1, 2026 through June

30, 2027, with the option to renew for two additional (1) year periods (July 1, 2027 through June 30, 2028, and July 1, 2028 through June 30, 2029). Renewals are subject to

County's discretion.

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Any contract resulting from this solicitation is contingent upon funds being made available from the U.S. Department of Housing and Urban Development in FY 2026-27 CDBG funding throughout the program Grant for the County.

If additional funding becomes available during the fiscal year, the County may fund additional

PF&I waitlisted projects and/or approve the use of up to $100,000 in additional funding for HR projects.

The Metropolitan Cities will also be funded by HUD allocated amounts using the County as a

Pass-Through Entity and will not have to participate in this RFA process.

GENERAL REQUIREMENTS

Applicants seeking funding under this RFA must be in operation as a local governmental unit participating in the Urban County Program or a non-profit organization and meets the requirements described in this RFA. Projects must meet a national objective as identified by

HUD Regulations (24 CFR 570.208). The proposed activity must be eligible as defined by HUD

Regulations under Basic Eligible Activities (24 CFR 570.201).

The Applicant must be in compliance with applicable civil rights laws and Executive Orders.

There must be no pending civil rights suits, outstanding findings, of noncompliance with civil rights statues, Executive Orders, or regulations, unresolved charge of discrimination issued under the Fair Housing Act, no adjudications of civil rights violations on a civil action or deferral of processing of applications from the Applicant imposed by HUD.

Applicant shall be required to provide services in accordance with all applicable laws, policies, procedures, regulations, program requirements, grant terms including, but not limited to, the U.S.

Department of Housing and Urban Development Office of Community Planning and

Development Federal Award Agreement for Community Development Block Grant Program that is Attachment F to the Model Contract (“CDBG Grant Agreement”), and applicable executive orders and standards of the Federal, State, City and County governments. These shall include, but shall not be limited to the Federal Civil Rights Act (U.S. Code: Title 42, Chapter 21, Section

2000), applicable Federal regulations including 45 CFR Part 74, appropriate Federal Office of

Management and Budget (OMB) Circulars and OC Housing Staff Program Policies and

Procedures, and CDBG Grant Agreement, as they exist or are hereafter amended or changed.

(See Application Part I.E and F, and Model Contract Attachment F)

Applicants must provide a minimum of four (4) Grantee Performance Reports for the proposed activity for a period no less than twelve (12) months as a condition of funding.

Applicants are required to identify their planned performance in their budget documentation and to report on their actual performance. (For Public Facilities & Improvements - See Application -

Attachment A: Part II.B. Funding Request, Accomplishment Budget, Leveraging and Project Budget and

Attachment B: Part II: C Performance Objectives and Outcomes). (For Housing Rehabilitation - See

Application - Attachment B: Part II.B. Funding Request, Accomplishment Budget, Leveraging and Project

Budget and Attachment A: Part II: C. Performance Objectives and Outcomes).

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FISCAL REQUIREMENTS

Applicants must comply with 2 CFR 200 - Uniform Administrative Requirements, Cost

Principles, and Audit Requirements for Federal Awards.

[https://www.gpo.gov/fdsys/granule/CFR-2014-title2-vol1/CFR-2014-title2-vol1-part200/content-detail.html]. Applicants who have expended Federal funds in excess of $750,000 annually are required to submit two (2) years of Single Audit reports (FY 2022/23 and FY

2023/24). Single Audits must be conducted in accordance with 2 CFR § 200.514 Scope of Audit which includes financial statements entity wide. Refer to Audit Requirements Section of this

RFA.

Applicant must submit a copy of the organization’s most recent Single Audit (the audit must have been completed within the last two years) by an independent certified CPA and a description of corrective action taken for any findings identified by the auditor, both of which will be reviewed by the OC Community Resources Accounting Manager or designated staff.

Applicants who are not subject to Single Audit report requirements are required to submit two

(2) years of audited financial statements (FY 2022/23 and FY 2023/24).

Audited Financial Statements must include:

• Balance Sheet (Statement of Financial Position) – Including all supporting schedules (i.e.

Detailed Aged Payables, Aged Receivables, Notes Payable, etc.);

• Income Statement (Profit and Loss Statement);

• Statement of Cash Flow;

• Retained Earnings; and

• Any footnotes to the statements.

Applicant must submit Single Audit reports and Audited Financial Statements via www.OpenGov.com as a separate attachment from the Application. Paper copies will not be accepted.

OBJECTIVES AND SERVICE REQUIREMENTS

The purpose of this RFA is to solicit Applications for Public Facilities & Improvements activities through this RFA process with participating cities and nonprofits. Applicants shall submit one

(1) PF&I project and one (1) waitlist PF&I project or expanded primary scope using Attachment

A- PF&I Application. When funds are available within that funding year, subrecipients may be funded for the waitlist or expanded primary scope project. Participating non-metro cities who have not applied for funding in the previous RFA would not be subject to Performance

Requirements for the first year. Funding limits will be changed for PF&I projects to up to

$250,000 with no match and up to $450,000 with 20% of matching funds.

https://www.gpo.gov/fdsys/granule/CFR-2014-title2-vol1/CFR-2014-title2-vol1-part200/content-detail.html https://www.gpo.gov/fdsys/granule/CFR-2014-title2-vol1/CFR-2014-title2-vol1-part200/content-detail.html

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Applicants may also submit one (1) Housing Rehabilitation project using Attachment B- HR

Application. For FY 2026-27, OC H&CD is recommending that successful Housing

Rehabilitation (HR) projects be funded for the first year of a three-year funding cycle. Awarded

HR contracts may be increased for up to an additional $100,000 if additional funding becomes available pursuant to a duly approved contract amendment.

The County implemented a new three-year performance metric beginning in the FY 2025-2026

RFA process for Public Facility and Improvement and Housing Rehabilitation/Façade

Rehabilitation Applications. Based on calculations, using three previous years, if a participating non-metro city has not drawn down 80% of their awarded funds excluding the current fiscal year, by the time applications are released for the RFA process (generally in October) they will not be awarded/contracted for funding for a one-year period.

Completion of 50% of accomplishments and expenditure of funds one month earlier to January

15th, 70% by February 15th, of the contract year; and 80% by March 15th. If the Subrecipient does not meet the January 15th milestone, the County will initiate recapture of the funds. In addition to expenditure deadlines, PF&I projects must complete the design of the project by

September 30th and bid package process completed by November 15th of the program year.

At the County’s discretion a Subrecipient with a history of contract drawdown compliance may be granted a 6-month extension, providing the request is in writing within 90 days prior to the end of the fiscal year. Contract extensions will only be granted for extraordinary circumstances out of Subrecipients’ control such as natural disasters or acts of God. Lack of staff capacity or poor sub-contractor performance will not be considered valid reasons for an extension.

Additionally, only one extended contract will be permitted per participating city at any time.

Public Facilities & Improvement- Attachment A

High Priority PF&I status projects include the following work and improvements projects:

i. Parks and Recreation Facilities

ii. Senior Centers

iii. Homeless Facilities

iv. Neighborhood Facilities

v. Water/Sewer Improvements

vi. Street and Lighting Improvements

vii. Sidewalk Improvements

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In addition, the County may consider Economic Development activities if funding becomes available (Low-Priority).

Housing Rehabilitation (HR)- Attachment B

High priority projects for HR are projects that strengthen, preserve, and enhance the physical character and quality of life in Orange County’s low-and moderate-income neighborhoods, including the housing stock.

Projects with a low priority may not be considered or funded under this fiscal year (See the

County’s Fiscal Year 2026-27 Funding Allocation Policy and Process (FAPP) planning document attached to this RFA)

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ELIGIBLE POPULATION

The population to be served by the project must principally be low to moderate-income as defined by HUD. The eligible population to be served must meet the CDBG program’s eligibility criteria and other requirements for participation as set forth in the applicable laws, policies, procedures, regulations, program requirements, and CDBG Grant Agreement. If the Applicant is a current or past recipient of assistance under a HUD program, there must be no performance issues, HUD findings, outstanding Grantee Performance Report (GPR), or outstanding audit that

HUD deems serious regarding the administration of the project.

SERVICES QUESTIONNAIRE

Does your organization accept the terms and conditions of the attached Model Contract?*

☐ Yes

☐ No

*Response required

When equals "No"

Explain why and Identify which section:*

*Response required

Campaign Contribution Disclosure Form*

Please download the below documents, complete, and upload.

• CAMPAIGN_CONTRIBUTION_DISCL...

*Response required

APPLICATION PREPARATION AND EVALUATION

Applicants should review all requirements and instructions to ensure that each requirement is clearly addressed in the application.

ELIGIBILITY TO SUBMIT APPLICATIONS

To be eligible to submit an Application for these services, the Applicant must be a non-profit organization, or a local municipality within Orange County. For- profits are not eligible to submit an Application.

The UEI & DUNS number is a unique 9-digit identifier issued and maintained by Dun &

Bradstreet (D&B) that verifies the existence of a business entity. The UEI & DUNS number is needed to coordinate with the System for Award Management (SAM) that combines federal procurement systems and the Catalog of Federal Domestic Assistance into one new system.

https://www.SAM.gov https://government-project.s3.us-west-2.amazonaws.com/82412/2560ee1f-b59a-4fed-9902-2f76854b199b_CAMPAIGN_CONTRIBUTION_DISCLOSURE_FORM.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CWBINV6Q%2F20251105%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251105T170001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIBTn8ov1yq%2FLNlT97c1StfnE9ELRvsf4Kr7Kpr3BFIfcAiEApXireff4VxLDkXcEEHSVCMB%2Fpm%2BzGlXJKkZGLj386noqlQUIkP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNedjksZliS7ArTrPirpBIHkb%2BSk6LYANgYjVST95PiAiaXsMz0EpDPjkCw15%2FnPiurHMjwb1elEHJ9RBFZzploQI62RsCM2E%2FHdLW%2Fu9i188yN%2FGDWgBb3%2Br8Q6aKX7DKRgzKAmV7SJI75Nvaqfvif7fS9PZX6QZLscOTqE70TU5DeflI4oORed%2BAtsOiZ%2BvibioTVg1XtRdd%2FHykF0TwDKJKAYc7FTDSmD15BhtDdgeu%2BmBXo8gQwVU4S5iRIWBtb1Ig%2BAy4UDrUSwT8uP7IdvqjBqFvrQNZWP5rZD0zXynMWKABeMvmGKxfqakHvk6oFSk4CHhg5lavTtnV4jE%2FNqsl6XqEyfimK1oVlwcnXz8eYmrZBPKuLZxCXvFEP9%2BT236sDqD06dWyaNVHmdDqGnwcblFd6curCNJDJFV2HZTxPv1fmOskRyD7Z9J5eYaEEzWVrtSeMGhu1U9PnBUhNgIEbXHHDFA%2Bi1A%2B%2BFEb2kzB04aMKVMFI9xnO8cUUSmZ3hqaWDvFQdcgExqQgIMTdDxHNlSZIW%2F27HUH0VXiLaKKqGXnyr9rRSJr1m5C%2Fq20TdrStVQVK2BcPpRW4RuwuZLYojHqeWOSjkQs1FaUC6iUDjTS2bd79IQbHUIBb3jMRCOR7dtGK905B5aNyDRkGI2ZKUWsXDJicTRziANHxWQULvLG5FVNY89gS%2BKgwUdXV5lcmNhEvP3deQjc69VxXs8FxSAq047G1Tiyg3txta27qJkLwkaNXJ3KfIAmc5o0n5fa2f2Mz5gebCQABBqq0mpsU%2FUCfop7NELcWp6DaMtERGTd8zPOjEcs1DW6vE4PAC0S8a9MrfMPTMrcgGOpkB141mlTxZx50J4Q0hWg%2Bs1LeOVvJ4PM8gN4f%2FEQvuTAV3xesCcJ76NC6Ex9rvvwKnjPhNnuq%2BV0Yn1cPHI52HLaVqaRS9UjtkhjVViZo%2B675vJrPSMD9r6BqmvMQGQGvIPne2ND8K2Rrr%2B7MzEVz8R9uSHevk5Q93zB2HivRspDkF78T2rcX6UB28tQw3LHcR3HQL6%2FtA%2Fp%2FJ&X-Amz-Signature=84429081588f8d959d56418c01a025a0ebc98db5edc995380b7b505546f8fb8d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CAMPAIGN_CONTRIBUTION_DISCLOSURE_FORM.docx%22&x-id=GetObject http://www.sam.gov/

Request for Applications 16 of 20 Public Facilities and Improvements and Housing

The UEI & DUNS number must be provided to County as part of this RFA. Applicant shall ensure all UEI & DUNS information is up to date and the UEI & DUNS number status is

“active,” and in good standings prior to execution of any Contract resulting from this RFA.

If County cannot access the Applicant/Subrecipient’s UEI & DUNS information related to this federal sub award on the Federal Funding Accountability and Transparency Act Sub award

Reporting System (SAM.GOV) due to errors in the Applicant/Subrecipient’s data entry for its

UEI & DUNS number, the Applicant/Subrecipient must immediately update the information as required.

REJECTION OF APPLICATION(S)

The County reserves the right to reject any Application at any time during the RFA process on the basis of any substantiated actual and/or apparent conflict of interest regarding the performance of the proposed services solicited under this RFA. All Applicants must self-disclose any potential and/or actual conflict of interest(s) in the Campaign Contribution Disclosure

Form. Any Applicant submitting an Application herein waives any right to object to County’s exercise of this right, now or at any future time, before anybody or agency including, but not limited to, the County Board of Supervisors or any court of competent jurisdiction.

As soon as the County has determined that an applicant has a conflict of interest as stated herein, County will provide written notification of such conflict and rejection of the Application.

The County also reserves the right to reject any Application at any time during the RFA process on the basis of any one or more of the following substantiated grounds:

1. Evidence of collusion amongst Applicants;

2. Lack of such business skills and/or financial resources necessary and appropriate to successfully operate the services solicited in this RFA, as revealed by either the financial statement or experience statement;

3. Default on, or unpaid, County debt;

4. Default on any obligation to County;

5. Current or past failure to perform to County standards any obligation of a contract with

County, as determined by County; and

6. Ineligible to enter into a contract with the County, as set forth in Section “Applicants’

Eligibility to Contract with County”.

All Applications that are irregular, incomplete, conditional, ambiguous and/or obscure and not minor irregularities and/or immaterial or inconsequential variations from the RFA requirements will be rejected. The County will provide a written notification of the grounds upon which an

Application is rejected.

Request for Applications 17 of 20 Public Facilities and Improvements and Housing

MINOR IRREGULARITIES AND DEFICIENCIES IN APPLICATION(S)

The County reserves the right at its sole discretion, to accept an Application containing a minor irregularity or when a defect or variation is immaterial or inconsequential.

The County reserves the right to waive any and all minor irregularities in lieu of seeking corrections thereof. All requests for correction of minor irregularities or notification of waiver thereof will be given to Applicants in writing.

NON-RESPONSIVE APPLICATION(S)

Any Application which fails to conform to the essential requirements of this RFA, such as specifications, may be rejected as non-responsive.

The County will provide a written notification of rejecting non-responsive Applications, which will state the specific grounds for the rejection. Therefore, it is the sole responsibility of the

Applicants to ensure their Applications are conforming and responsive to all requirements of this

RFA.

REVIEW OF APPLICATIONS AND SELECTION/AWARD APPROVAL PROCESS

The County plans to review all Applications received to ensure eligibility for a CDBG funded project and enter into contract negotiations with Applicants that meet all requirements. The

County’s determination as to whether an Applicant is qualified, and an Application is responsive, will be based on the information furnished by the Applicant in response to the RFA, as well as, from other sources determined to be valid by the County, including but not limited to, Dun &

Bradstreet. The County’s determination will not be made until after such investigations, as are deemed necessary, are made by the County regarding the experience and financial responsibility of the Applicant, which each Applicant agrees to permit by submitting its Application.

County reserves the right to conduct, or to not conduct, oral interviews and/or presentations with the Applicant(s). The decision whether to conduct oral interviews/presentations rests solely with

County and the decision of the Contract Administrator is final. Applicant shall be ready to attend meeting(s) within five (5) calendar days of notification. Applicants must be prepared to discuss all aspects of their Application in detail. Applicant will not be allowed to alter or amend its Application through the use of the presentation process. The County reserves the right to interview additional Applicants. Any inquiry to determine the responsibility of an Applicant to this RFA may be conducted. Applicant agrees that the submission of an Application is permission by Applicant for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Applicant. Failure to comply with any such request may disqualify an Applicant from further consideration.

Selection/Award Process

If funding is sufficient to fund all eligible Applications passing threshold review, then fund all eligible projects and proceed to preliminary award. If funding is not available to fund all eligible

Applications, one of the following options will be utilized:

Request for Applications 18 of 20 Public Facilities and Improvements and Housing

• Option 1- If funding shortfall is $500,000 or less, all Application funding requests will be reduced by an equal weighted percentage that resolves the shortfall.

• Option 2- If funding shortfall is over $500,000, apply reductions up to $500,000 as in

Option 1. All Applicants who have not been funded in the past will receive funding, followed by Applicants who have been funded less frequently. (i.e., an Applicant that has not been funded at all in the past 5 years will have priority over Applicants that have been funded. An Applicant who has been funded twice or three times will have priority over those who have received funding four and five times and so on). In case of a tie, past performance ratings based on timely drawdown of funding will be used to break the tie.

Any non-funded Applicants will be added to next year’s funding cycle (wait list). These waitlisted Applicants will take priority once additional funding becomes available.

If funding becomes available to fund a project from the waitlist, the past three year performance ratings based on timely drawdown will be used to allocate funding to the waitlist project from the jurisdiction with the highest performance rating and then in order of rating or until funds are exhausted.

Upon the completion of review of Applications, the Program Manager will make a recommendation for award to the County Contract Administrator. Final award determination shall be subject to reference checks and past performances and may be subject to approval(s) by the County Board of Supervisors. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

It is understood and accepted by Applicant that all decisions and the degree to which an

Application meets the minimum requirements and the overall needs of OC Community

Resources and the County are within the purview and judgment of the County and the Orange

County Board of Supervisors.

The County reserves the right to negotiate modifications within the proposed scope of services with any Applicant as necessary to serve the best interests of the County. If a satisfactory

Contract/Agreement cannot be negotiated in a timely manner, the County, in its sole discretion, may terminate or suspend negotiations with the selected Applicant.

The Model Contract/Agreement contained in this RFA is the Contract/Agreement proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this RFA, including special conditions and requirements and those added by addendum, necessary attachments, and to reflect the Application and qualifications. Any exceptions to the terms and conditions of the proposed Contract/Agreement or the statements regarding Applicant’s inability to comply with any of the provisions thereof are to be declared in the Application. Any additional exceptions to the terms and conditions made by any Applicant after submission of its Application may result in elimination from further consideration.

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Request for Applications 20 of 20 Public Facilities and Improvements and Housing

Attachments:

A - Attachment_A-_FY_26-27_HCD_CDBG_Application_HCD Final (Word)

B - Attachment B- FY 26-27 HCD CDBG-HR Application Final (Word)

C - Attachment_A-_FY_26-27_HCD_CDBG_Application_HCD Final (PDF)

D - Attachment B- FY 26-27 HCD CDBG-HR Application Final (PDF)

E - HCD CDBG FY 26-27 RFA Model Contract Final.docx

F - FY 2026-27 Funding Allocation Policy and Process- Approved