Exhibit 5 - Snow Removal.pdf

SNOW REMOVAL

EXHIBIT 5

The provision of snow/ice removal from parking lots, steps, sidewalks, driveways and garage entrances is of extreme importance for the Parklawn Building. In the event the building cannot be occupied due to the failure of the above services being performed, the Government suffers substantial losses in productivity.

The Contractor shall devote the necessary resources to avert such a failure, as the Government shall impose sizeable monetary deductions from payment for failure to effectively perform snow removal activities.

The Contractor shall submit at the time of bid, a copy of the proposed contract with a recognized competent snow removal company located within 30 miles of the building. The snow removal company shall have been in the snow removal business for the past 5 years.

The Contractor shall provide an action plan which includes a commitment for heavy snow removal equipment for clearing, treating/ sanding of parking lots and hauling of snow. The Contractor shall include an inventory of company snow removal equipment which demonstrates backup capabilities should equipment breakdowns occur.

The Contractor shall within 5 days following contract award provide the Contracting Officer with a copy of a firm contract for snow removal services for the term of the custodial contract.

The Contractor shall not cancel the Snow removal contract without prior written agreement from the Project Officer.

The Contractor shall be responsible for the following services.

1. It the sole responsibility of the Contractor to monitor weather conditions 24 hours a day during the snow season and to order, direct and accomplish all required contractual services for ice and snow removal. The Contractor shall as indicated by imminent or advanced weather forecast, prudently direct previously designated employees to report early for work to assist with the removal of snow and ice from sidewalks, driveways and entrance ramps. The Project Officer reserves the right to direct the Project Manager to assign custodial employees from regular duties to snow removal duties

Exhibit 5 (continued) during normal working hours. The Project Manager Shall notify the Project Officer/Snow Duty Officer) prior to ordering snow removal equipment or personnel to the site. Exceptions to the notification of Government personnel would be in the event that the snow duty officer/assistant or Building Manager could not be reached.

2. Assuring all parking lots, sidewalks, streets, crosswalks, steps and landings, driveways and entrances/exit ramps and pavement be free of snow and ice prior to 6:30 a.m. on any government work day. Contractor's failure to remove snow/ice prior to 6:30 a.m. which prevents the opening of the Parklawn Building for occupancy shall be cause for the Project Officer to recommend that a deduction of $45,000 be taken from the Contractor's next monthly billing for each occurrence.

3. Due to safety concerns with persons entering and exiting the building the Project Officer or his representatives reserves the right to direct the Contractor to sand/chemically treat parking lots, sidewalks, streets, crosswalks, steps and landings, driveways and entrances/exit ramps.

4. The Contractor shall have by November 1, a sufficient quantity of both sand and ice melt on the worksite, to be stored as directed by the Project Officer. Sand is to be protected from dirt, water and freezing, or stored in plastic bags.

5. The Contractor shall have on site, a sufficient quantity of sand/chemical spreaders, commercial grade snow shovels and sturdy carts with large diameter wheels suitable for transporting sand. The Contractor shall have, two current (with no more then 20,000 miles) model four wheel drive pick-up trucks each equipped with a snow plow blade and a rear mounted large capacity spreader capable of spreading sand/chemicals. Vehicles shall be parked in Government provided spaces within the building and shall be used at this building exclusively. These vehicles shall be ready to perform within 15 minutes. Vehicles and associated equipment shall be Contractor maintained at peak operating condition at all times. Licensed drivers qualified to operate the pick-up trucks shall be provided as requested by the Project Officer and shall plow and/or treat as requested.

Exhibit 5 (continued)

6. Snow/ice removal of parking lots, sidewalks, steps, driveways, and entrance/exit ramps shall be provided within 15 minutes when snow/ice starts to fall during the hours of 6:30 a.m. to 7:00 p.m. of any work day.

7. The snow removal Contractor shall be prepared to have on site within one hour of notification; sanding and/or snow plow trucks loaded and ready to perform.

8. It shall be the responsibility of the Contractor to schedule sanding/chemical operations to treat all icy surfaces which refreeze during the days following a snow/ice storm and to have work completed prior to 6:30 a.m.. The Contractor shall regularly monitor the site throughout snow/ice days for accumulation or re-freezing and apply sand/chemicals as required.

9. The Contractor shall be responsible for removing piled snow from temporary designated dump sites and from around light poles from the work site. The Contractor shall be responsible to secure a site for the purpose of dumping snow removed from the Parklawn Complex, subject to the approval of the Chief, Building Management Branch. Dump fees to be paid by the Government.

10. The Contractor shall at the request of the Project Officer sweep site free of sand accumulation. Work shall be performed when lots are free of parked cars. Work shall be completed as requested within 3 days of notification by Project Officer.

11. The Contractor shall provide to the Project Officer, no later then November 1, of each year of custodial contract, a list of emergency phone numbers, for both the Custodial Contractor and snow removal Contractor.

12. The Contractor shall assure that no damage is done to lawns, shrubs, irrigation system etc.

13. Level of Acceptable Effort For Snow Removal

The Contractor shall prove that an acceptable level of effort was provided for snow removal in both preliminary planning and execution of work prior to any waver of deductions by the Project Officer. The Contracting Officer shall make the final determination as to whether the Contractor is to fault for unacceptable services.

For each snow storm all Contractor activities will be evaluated by the on-site Project Officer/Snow Duty Officer for efforts in advanced planning and preparation, scheduling and use of equipment and personnel.

14. Procedure for Monitoring Hours for Snow/Ice Removal and

Chemical/Sanding Operations.

a. The approved forms for the "Record of Time of Arrival and Departure" for Contractor's Staff and Equipment Operators will be used as logs for signing in and out.

The logs shall be maintained by the Government representatives. They will be kept on-site at a location convenient for Contractor employees to sign in.

b. It is the responsibility of the Contractor to assure that each of the employees sign in and out on the approved forms. Failure to sign in and/or out shall result in the loss of credited hours the employee worked or used equipment.

c. A designated Government representative shall certify the logs as being accurate after all employees have signed out. A copy of each log will be given to the Project Manager/Snow Duty Officer. Any variances between the Contractor's records and entries on the Government logs should be reconciled immediately.

d. "Snow Duty Officers Report" shall be maintained by Government Personnel.

15. The following guidelines shall be used to determine charges:

- If the Contractor is directed by the Project Officer or designee to report to the Building with equipment, the Contractor shall be reimbursed for the period of performance or for a minimum of three (3) hours.

16. Unless otherwise directed, snow removal operations shall be performed in the following order:

1. Child Care Center sidewalks, entrances, parking lots, driveways, ramps and landings (including East Drive).

2. North (A) parking lots, driveways, entrances, sidewalks

3. South (D) parking lots, driveways, entrances,

4. Southwest (E) parking lots, driveways, entrances,

5. East (B & C) parking lots, driveways, entrances, sidewalks.

17. Government Furnished Equipment

The Government shall furnish to the Contractor, two (2) Gravely snow pushers to assist in snow removal. This equipment shall be maintained as required by the FAR.