Exhibit 13 - Questions and Answers.pdf

Exhibit 13

HHS-PSC-RFP-CUSTODIAL-09

Questions and Answers Q1 Who is the incumbent?

A1 Team Inc.

Q2 Total cost of the contract?

A2 From September 12, 2002 to date $12,851,461.

Q3 Are cameras allowed at the site visit?

A3 Yes

Q4 Are the landscaping, snow removal and window washing services currently performed by sub-contractors?

A4 Incumbent performs snow removal; landscaping and window washing are performed by sub-contractors

Q5 If so, what firms perform which services?

A5 Landscaping; Capitol City Contractors Window Washing; Extra Clean Inc.

Q6 Have those firms performed to DHHS satisfaction?

A6 Yes

Q7 In the Parklawn Building, are the vending areas carpeted or bare floors?

A7 Bare

Q8 In the Parklawn Building, are the conference room areas carpeted or bare floors?

A8 Carpet

Q9 How many square feet do the rest rooms in the Parklawn Building comprise?

A9 Approximately 32,000sf

Q10 How many square feet do the rest rooms in the Day care Center comprise?

A10 Approximately 620sf

Q11 In regards to garage and ramp space, how many square feet of the 282,485 SF is interior (non-weather exposed) space?

A11 All 282,485 SF

Q12 In regards to normal related services, we notice that there is no requirement to provide waste management services such as the provision of dumpsters and their scheduled periodic removal. Please confirm that here is no requirement for this service.

A12 There is no requirement

Q13 Likewise, in regards to normal related services, we notice that there is no requirement for pest control services. Please confirm that this is true.

A13 There is no requirement

Questions and Answers

Q14 In regards to recycling, it is our understanding that the requirement for this contract is to collect, to sort, to stage recyclable materials and to bale (Corrugated Materials). We assume that the pick-up and removal of those materials once staged is done under separate contract. Please confirm if this is an accurate interpretation.

A14 This is an accurate interpretation.

Q15 Please clarify how the government will handle costs associated for premium pay when personnel are required to work at the direction of the COTR or Contracting Officer, on Federal Holidays, to respond to emergency conditions or otherwise to perform work in addition to their normal schedule such that premium pay would be required?

A15 The Government follows the all Department of Labor regulations.

Q16 In regards to the incumbent and the current contract amount, what period does the $12,851,461 cover and are the services provided the same or different from those required under this RFP?

A16 The basic services are the same.

Q17 Is the incumbent a Hub Zone firm?

A17 Not as of the date of this Solicitation.

Q18 Is parking available to contractor employees?

A18 No

Q19 What price is the current contractor receiving for services at each of these facilities?

A19 See A2

Q20 How many employees service the Parklawn building? How many employees service Healthy Beginnings?

A20 The RFP is for a Performance Base Contract. It is the contractor’s responsibility to propose staffing levels.

Q21 Is there a union in place for janitorial employees working on the current contract?

A21 There is no union.

Q22 Will the Custodial Services for the Parklawn Building remain set aside for HUB

Zone?

A22 Yes

Q23 Is there a bond requirement for this contract?

A23 No

Questions and Answers Q24 When is the response due?

A24 Your proposal must be received by the Contracting Office no later than 3:00 p.m., May 26, Eastern Time.

Q25 What was the contract price for FY05-06?

A25 The contract/option years do not coincide with the fiscal year. Contract amount for option years II and III was approximately 4,000,000.00.

Q26 Is there a CBA associated with this requirement?

A26 No

Q27 How many occupants are in the building on a daily basis?

A27 Varies

Q28 How many employees are on this contract?

A28 See A20

Q29 Is the above referenced solicitation open to an 8A certified firm?

A29 The solicitation is open to all HubZone certified contractors

Q30 What are the security requirements for the contract?

A30 All personnel receiving badges to enter the facility will have to go through the procedures for HSPD-12.

Q31 How long does it take to clear employees?

A31 An initial suitability check will take place immediately; however the more formal process may take several months.

Q32 Are the incumbent staff cleared through the new security process?

A32 Some staff have been cleared.

Q33 How long after the contract is awarded will the contract start?

A33 The Government anticipates a 30 day transmission period.

Q34 Is there an overnight crew?

A34 No.

Q35 Do you want blinds dusted only?

A35 This is a performance base acquisition, each offeror shall propose the manner in which custodial services will be performed and how often.

Q36 Has there been many performance deductions for the current contractor?

A36 No.

Q37 Is the present contract performance based?

A37 Yes.

Questions and Answers

Q38 How long has the incumbent had the contract-or contracts to do this work?

A38 The incumbent has held this work for over 11 years.

Q39 Was the contract previously 8(a)?

A39 No.

Q40 Is someone from the government around 24 hours on during snow removal?

A40 Yes.

Q41 Am I correct in assuming that the hard floor area is stone (Terrazzo) flooring?

A41 No, concrete.

Q42 Exhibit 1 section B states hard floor areas to be stripped and sealed at 8,573 SF.

Please confirm that this is the entire hard floor area to be stripped and sealed in the Parklawn building.

A42 Yes.

Q43 Can you provide the number of drinking fountains in the facility?

A43 Approximately 90.

Q44 Please explain the pricing template?

A44 The pricing template is set up for the base services. As reductions in space occur over the life of the contract, the government is asking for a percentage discount off of the base pricing. The Price Template will need to be filled out for each Option Year. See example below. The figures below were randomly generated to show how the program works. This is not a reflection of the total cost or expected percentages.

B.3.1 BASE SERVICES TO INCLUDE THE REDUCTION OF PRICE FACTOR

% of base $ of annual reduction $ of monthly reduction Annual Cost

Monthly Cost

Parklawn General Cleaning Cost - Base Year $100,000.00 8,333.33 Space Reduction 50,000 - 75,000 sq ft 3.00% $3,000.00 250.00 $97,000.00 8,083.33

75,001 - 100,000 5.00% $5,000.00 416.67 $92,000.00 7,666.67

100,001 - 150,000 7.00% $7,000.00 583.33 $85,000.00 7,083.33