PSC Walk Through Agenda 21364.doc

GRETCHEN WHITMER

governor State of Michigan

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

lansing michelle lange director

PRE-PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street

Lansing, MI 48917 Project: Jackson State Office Building Window Replacement File Number: 171/21364.DPL Contract Order Number: Y-TBD Meeting Date and Time: Wednesday, June 29, 2023, at 10:00 am local time Meeting Place: Jackson State Office Building

PROJECT REPRESENTATIVES

Project Director:

Field Representative:

David Lenz, AIA Mike Noonan

DTMB-DCD

DTMB-DCD

P.O. Box 30026 301 E Louis Glick Hwy, Lansing, MI 48917 Jackson, MI 49201 517-614-5450 517-712-0882 lenzda@michigan.gov noonanm@michigan.gov Facility Representatives:

Brian Walts

Building Trade Supervisor

DTMB - BOD

301 E Louis Glick Hwy, Jackson, MI 49201

517-202-1960 WaltsB@michigan.gov

Introductions and Sign-In Sheet

A.

Request for Proposals – Standard Not-to-Exceed RFP, with Part I Technical portion and Part II Cost portion.

1.

Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II-1 through 6.

2.

Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III-1 through 2. See Section III 2-A, B, C and D of RFP for samples.

3.

Proposals must include Phase 300 Schematic Design and Phase 500 Final Design.

4.

Include consultants and testing as reimbursable expenses.

5.

Include signed Certification of a Michigan Based Business and Responsibility Certification forms.

6.

Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B.

Project Scope

1. Design services for Phases 300 Schematic Design and 500 Final Design. SOM DTMB – BOD is seeking professional design services for the replacement of existing ribbon windows at the Jackson State Office Building.

2. Reference Project Statement for anticipated scope of work

3. Professional services shall include, but are not limited to:

· Document existing conditions via site investigation and reference existing construction documents

· Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project. PSC to investigate if required. (assumed NOT required)

· Contract Document development that meets the approval of DTMB and all related Code requirements.

· Provide 90% Phase 300 and 90% 500 estimates of construction costs for developed plans.

· Submittal of 90% Phase 300 and 50% and 90% 500 Contract documents for Owner review.

· Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

· Posting 100% Contract documents on Sigma, Best Value Bid Evaluation and PSC recommendation of Contract Award.

4. Proposals shall include:

· Phase 300 design services required to provide the necessary window replacement options.

· Phase 500 design services required to provide the necessary construction drawings and specifications for the project.

· A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 7 calendar days each Owner review submission.

· Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

· Reimbursable expenses listed specifically for LARA plan review fees, travel (noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office), and any specialized engineering services.

C.

Site Visits

Accessibility to the site – consider this as your only opportunity to walk the site before bidding.

D.

Schedule

E-mail questions to lenzd@michigan.gov no later than 2:00 p.m., Tuesday, July 11, 2023. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.

2.

If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, July 12, 2023.

3.

Proposals are due on Thursday, July 20, 2023, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

4.

Ad Hoc Advisory Committee will review proposals and award contract by the end of May.

5.

Desired Design Summer 2023, bid Summer/Fall 2023, construction Fall 2023/Spring 2024 (avoid winter construction if possible)

E.

Budget

1. PSC is to provide cost estimates at 90% Phases 300 and 500 for developed plans.

F. Other Items

1. Access to Site Upon Contract Award a.

Normal business hours for facility, or hours in which work can take place.

b.

Provide notice to the facility prior to any site visits.

G.

RFP Questions – See addendum write-up