PSB Roof Rehab Presentation lbpw-master-city-template - JT Revision 04.11.2025.pdf

PRE-BID MEETING

April 10, 2025 – 10:00 AM

R-7253 Public Safety Building Roof Project

1. Introductions

2. Project Location

3. Project Overview & Scope of Work

4. Existing Site Photos

5. Bid Requirements

6. Project Requirements

a. Labor Compliance

b. Project Labor Agreement (PLA)

7. Bid Schedule

8. RFIs

9. Pre-Bid Conference Sign-In [Mandatory]

10. Job-Site Walk-Through Sign-In [Mandatory]

11. Previous RFIs for Reference

Sign in sheet provided, please “sign in” to confirm attendance at today’s Mandatory Pre-bid Conference and Job Walk.

Public Safety Building Roof Project

Agenda

IMPORTANT!

City of Long Beach – Public Works Tony Resendez, Project Management Officer Tony.Resendez@longbeach.gov

City of Long Beach – Financial Management Margaret Talamantes, Labor Compliance Officer James Vazquez, Labor Compliance Analyst Marisa Olmos, Labor Compliance LaborCompliance@longbeach.gov

City of Long Beach - Economic Development Eric Galeana, Project Labor Agreement Eric.Galeana@pacific-gateway.org Nicholle Moore, PLA Construction Pathway Coordinator Nicholle.Moore@longbeach.gov

KOA/Lochner Derry Mac Mahon, Project Manager dmacmahon@hwlochner.com John Taylor, Construction Manager jtaylor@hwlochner.com

Kardent – Designer Jodi Reese, President, Chief Creative Officer jreese@kardentdesign.com

Twining - Inspector Trevor Roberts, Public Works Inspector troberts@twininginc.com

Long Beach Police Department Joseph Liotta – Facilities Analyst Joseph.Liotta@longbeach.gov

Project Team

Public Safety Building Roof Project mailto:Raquel.Balboa@longbeach.gov mailto:LaborCompliance@longbeach.gov mailto:Eric.Galeana@pacific-gateway.org mailto:dmacmahon@hwlochner.com mailto:jtaylor@hwlochner.com mailto:jreese@kardentdesign.com mailto:troberts@twininginc.com

400 West Broadway, Long Beach, CA 90807

Project Location

Located on West Broadway, between Magnolia and Chestnut Avenues

• SCOPE OF WORK

Installation of a fluid-applied Tremco or approved equivalent membrane roofing system over the existing lower roof coating, sealing all roof penetrations, equipment, and pipe supports. Complete removal of the existing roofing on the three two upper rooftop structures, down to the concrete roof deck, followed by the installation of the specified Tremco or approved equivalent roofing system while maintaining all mechanical equipment in place. Painting of existing steel I-beams and supports. Sealing all coping joints and horizontal/vertical caulk joints on the parapet wall using Simple Seal or an approved equivalent product. Removal of an existing protection cage, cutting and capping of existing ductwork below the roofline, and infill of the opening with lightweight concrete and waterproofing the deck. Asbestos and lead remediation in accordance with the project specifications.

• ENGINEER’S ESTIMATE: $1.0M

• DURATION OF WORK: 120 calendar days

Project Overview and Scope of Work

• NOTICE TO PROCURE: A written Notice to Procure will be issued to the contractor after contract execution, but prior to the Notice to Proceed, for the purchase of long lead items, such as the roof top mechanical systems.

• The building is expected to be open throughout the construction duration. Access to the rooftop will be through stairwells on the East and Westside of the building

• There is lead and asbestos abatement to be done by the contractor.

Important Items to Note

Project Site Photos

Public Safety Building Roof Project

Seal around all penetrations.

Seal all mechanical curbs

New Fluid-Applied Membrane Roofing on existing concrete deck

New Fluid-Applied Membrane Roofing on existing concrete deck

Public Safety Building Roof Project

Seal round all roof penetrations, under all mechanical equipment

Paint Steel I Beams and Supports.

New roof coating under all mechanical equipment. New roof coating under all existing piping

Public Safety Building Roof Project

Seal round all roof penetrations, under all mechanical equipment

Remove and replace existing roof material.

Bird nesting structure to remain.

Public Safety Building Roof Project

Remove cage and infill roof top opening.

Fluid Applied Membrane Roofing to extend under all equipment and piping

Public Safety Building Roof Project

Current leak in the cooling tower will need to be redirected to roof drain.

Existing roof materials to be removed and replaced

Replace Existing Roof Drain Rings and Covers

Bid Requirements

• Required Licenses

• See Division A, “Contractor’s License” for full information. The Contractor shall possess a valid California Class C-39 – Roofing Contractor license.

• Contractor possess a valid California Class C-39 – Roofing Contractor license and elects to subcontract any portion of the scope of work related to project, then the Contractor shall list the Subcontractor(s) on the List of Subcontractors in Division C and include all license, relevant experience, and other general information as indicated.

Bid Requirements

• Submission of Bids

• Electronic Submittal through City of Long Beach – Long Beach Buys ONLY

• Manually Delivered - The originals of the Bidder’s Bond, and any other document which may require notarization, must be placed in a sealed envelope, clearly marked on the outside with “Project #3005010157 Specification R-7253 [Public Safety Building Roof Project], DO NOT OPEN WITH REGULAR MAIL,” and these originals must be received by the City Clerk at the address shown in the Notice Inviting Bids by the time and date stated therein. These originals may be mailed or sent via package delivery service to City of Long Beach, 411 W. Ocean Blvd, Attn: City Clerk, Long Beach, CA 90802, but the City is not responsible for lost or misdirected mail. The City Clerk’s time-stamp clock is the official time for receipt of documents.

• Note: Give yourself enough time for bid submittal as the system will close at the bid time

• Bid opening, location, day, time

• Electronic through City of Long Beach - Long Beach Buys through Wednesday April 30, 2025 at 3:00 PM

• No bids will be accepted through email

• Bid Security

• 10% (see Division A, Bid Security, Page A-2)

• Self-Performance

• 15% - Division H

• Contractor Minimum Qualifications

• Division C

• Contractor to review all issued addenda and provide signature acknowledgement(s), as required

Labor Compliance

• Prevailing Wage:

• This project is subject to the State of California’s Prevailing Wage regulations (Labor Code § 1720). Please refer to Prevailing Wage Language – Bidding Document

• Division A: Notice Inviting Bids - Pages A-3 and A-4, State of California Wage Rates for this job will be: 2024-2 2025-1

• Division D: Post Bid Documents - Contract Document contains all Prevailing Detail- Page 4-6

• Other Requirements:

• Contractor & all subs must be registered with DIR

• Apprenticeship requirements (DAS 140 and 142)

• Certified payrolls must be uploaded weekly in LCPtracker (Note: payroll submissions not required to upload to DIR since this is a PLA covered contract).

• Assigned Labor Compliance Consultant will monitor the contract and request ancillary payroll documents monthly via a

“Discrepancy Notice”

• Labor Compliance withholds will be held on progress payments when contractors are noncompliant with requested payroll documents.

Project Labor Agreement (PLA)

• Union vs. Non-union Contractors

• Letter of Assent

• Local Hire Goal – 40%

• Transitional/Veteran Worker Hire Goal – 10%

• Apprentices

• Jobs Coordinator

• Pre-Con/Pre-Job Conference

Long Beach Buys Tutorial

Please email LBPurchasing@longbeach.gov or call 562-570-6200 if you need assistance with Long Beach Buys.

mailto:LBPurchasing@longbeach.gov

Bid Schedule

KEY DATES

Bid Advertisement Date March 28, 2025

Mandatory Pre-Bid Conference Thursday, April 10th, 2025 - 10:00 A.M.

Mandatory Job-Site Walk-Through Thursday, April 10th, 2025 - 10:30 A.M.

Request for Information (RFI) due Thursday, April 17th, 2025 - COB

Bid Due Date & Bid Opening Wednesday, April 30th, 2025 – 3:00 P.M.

(electronically through Long Beach Buys)

Council Award Estimated May 2025

RFI Deadline Please send any questions for Requests for Information (RFI) to John Taylor, Construction Manager (jtaylor@hwlochner.com) by Thursday, April 17th 2025 – COB.

• Please reference R-7253 on Long Beach Busy for all Previous Bid Information

• Material Substitutions – Sufficient information that substitution product is deemed similar, daily site inspector from the manufacturer, daily site photos and inspection reports from manufacture. Punch list and final inspection report and warranty from manufacture.

Note: The City will not respond to a RFIs or questions after Thursday, April 17th, 2025 mailto:jtaylor@hwlochner.com

Pre-Bid Conference & Job Walk Sign-in

MANDATORY!

IMPORTANT: The contractors attending today’s Pre-Bid Conference and Job Walk Meeting are responsible for registering their attendance by signing today’s sign in sheet.

Please include the information noted below on Sign –in Sheet:

• Contractor (company), address, and phone number

• Company representative who attended the pre-bid meeting

• Indicate whether prime or subcontractor

Failure to sign-in will result in your bid being rejected as the pre-bid conference and job walk is mandatory. See Notice Inviting Bids – Division A.

Final Reminders

• “Sign in” on the sign in sheet provide to confirm attendance for today’s Mandatory Pre-bid Conference and Job Walk.

• The mandatory job site walk will follow this morning pre-bid conference.

• Bids are due to Long Beach Buys by Wednesday, April 30th at 3:00 PM

PLEASE GET YOUR BIDS AND BID BONDS IN EARLY!

For any additional questions, please contact:

John Taylor

Construction Manager jtaylor@hwlochner.com

(717) 602-8877

Thank you!

mailto:jtaylor@hwlochner.com

R-7253 Public Safety Building Roof Project