JOFOC_Randox_Maintenance_Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (JOFOC)

Using Simplified Acquisition Procedures

Pursuant to Federal Acquisition Regulation (FAR) Subpart 13, the product or service described below will be acquired using Simplified Acquisition Procedures. Further, the requirement described below will be issued on a sole source or brand name basis. This document provides the justification and authority to support the sole source or brand name acquisition.

(1) Contracting Activity:

This Justification for Other than Full and Open Competition (JOFOC) is issued by:

Pretrial Services Agency for the District of Columbia

Office of Finance and Administration / Procurement

633 Indian Avenue, NW

Washington, DC 20004-2908

(2) Nature and/or description of the action being approved:

This requirement is for the acquisition of an annual service agreement plan (Comprehensive Protection

Plan) for one Randox Evidence Investigator Analyzer including CCD Camera. This is a sole source justification for one Randox Evidence Investigator Analyzer, including CCD Camera, service contract and extended warranty for estimated period of performance 18 January 2016 to 17 January 2017 with four one year option periods.

OFTS requires the Randox Gold Comprehensive Protection Plan to cover the requirements for Service, Maintenance and Extended Warranty. Included are the following:

1. Two Preventive Maintenance Visits per year including of all spare parts required for Preventive

Maintenance and associated labor costs

2. All Repair Services during the Supplier’s Normal Working Hours (8:00am to 4:30pm) including supply of spare parts required for Repair Services and associated labor costs

3. All traveling expenses incurred by the Supplier in the course of providing the Preventive

Maintenance visits and the Repair Services during Normal Working Hours (8:00am to 4:30pm).

4. Software Upgrades

5. Telephone and email support during Normal Working Hours (8:00am to 4:30pm)

6. Extended Warranty

7. 24/7 Technical Support Helpline

8. Dedicated Quick Reference Guides

9. On-Site Technical Training for up to 5 trainees

10. Remote Diagnostics for Off-Site Troubleshooting

Response Time for Repair Services is no more than 1 (one) Business Day.

All Site visits and Analyzer Assessments will be performed by Randox Toxicology Certified Engineers.

(3) Description of the supplies or services required to meet the agency’s needs

(including the estimated value):

OFTS is requesting a New Service Agreement with Randox Toxicology Limited for one Evidence

Investigator Analyzer and accessories, including CCD Camera, for a period of one year including preventative maintenance and repair services as well as an Extended Warranty. The service agreement covers telephone support, on-site troubleshooting and repairs to including parts and labor and Two

Preventive Maintenance Visits per year

Below is the list of the specific model and serial numbers of the instrument and accessories to be covered by the proposed agreement:

Evidence Investigator Analyzer including CCD Camera

PRODUCT/DESCRIPTION SERIAL NUMBER

Evidence Investigator Analyzer including CCD

Camera

EI-13270

Incubator Type PHMP 010119-1305-0201

Base Year: 18 January 2016- 17 January 2017

CLIN Item Description EST Quantity per Year Estimated Unit

Price

Total Price

0001 Randox Evidence

Investigator Service

Contract

Grand Total

Option Year 1: 18 January 2017 -17 January 2018

Price Per Test

Each

Total Price

0002 Randox Evidence

Investigator Service

Option Year 2: 12 January 2018- 11 January 2019

Price Per Test

Each

Total Price

0003 Randox Evidence

Investigator Service

Option Year 3: 12 January 2019- 11 January 2020

Price Per Test

Each

Total Price

0004 Randox Evidence

Investigator Service

The total estimated value is for 5 years.

(4) Statutory authority permitting other than full and open competition:

FAR Subpart 13.106(b) (1) Soliciting from a single source

(5) Demonstration that the contractor's unique qualifications or the nature of the acquisition requires the use of the authority cited:

Randox Laboratories is the sole manufacturer and supplier of the Biochip Array Technology based

Evidence Investigator Analyzer, including CCD Camera. Associated hardware, software, reagents and spare parts are exclusively manufactured by Randox and are only commercially available from Randox global.

Randox is the manufacturer of this highly complex instrumentation and is the only vendor equipped to diagnose and repair any equipment failures. Randox is also the sole source for many of the components of this instrument.

Randox service personnel are dedicated to providing service to the Evidence Investigator Analyzer, including CCD Camera. Randox technicians are well trained and knowledgeable about these instruments. As Randox is the only vendor capable of providing this comprehensive protection plan in order to maintain the laboratory’s productivity.

Randox provides telephone support for these instruments. PSA has found the telephone support to be helpful in solving several problems involving the operation system software under the previous service agreement which was provided during the first year of the initial purchase of this Analyzer. In the past, the instrument returned to service faster because PSA was able to resolve the problem without waiting for a service technician.

(6) Efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by

Subpart 5.2 and, if not, which exception under 5.202 applies:

The agency shall post its intent to sole source on the Federal Business Opportunities (FBO) portal for a minimum of 30 days.

(7) Determination by the contracting officer that the anticipated cost to the

Government will be fair and reasonable:

Randox Toxicology Limited is the sole source vendor for this requirement as determined by OFTS and the CO during market research.

Also, the CO reviewed the costs of similar equipment service plans, and the cost of this maintenance is within the same cost range. See below current service agreements and costs:

PSA procures a service agreement for LC MS MS Equipment under contract number PSA-15-004344 costing $ per year.

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