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Philadelphia Water Department

REQUEST FOR PROPOSALS FOR

SMALL ORDER PURCHASE

FOR OSHA HAZMAT TRAINING SERVICES

Cherelle Parker, Mayor

Benjamin Jewell, Commissioner, Philadelphia Water Department

The City of Philadelphia

RESPONSE DEADLINE:

No later than 5 pm Local Philadelphia Time on August 21, 2026

SUBMISSION REQUIREMENTS:

All proposals must be submitted electronically to the correct contract opportunity established for this RFP (identified by opportunity number) through eContract Philly at https://philawx.phila.gov/econtract/

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TABLE OF CONTENTS

1. INTRODUCTION

1.1 Values

1.2 Contracting with the City of Philadelphia

1.3 Contacting Us

2. SERVICES WE ARE LOOKING FOR

2.1 Overview

2.2 Project Details

Services

Compensation

Project Schedule

3. HOW TO SUBMIT YOUR RESPONSE

3.1 RFP Schedule

3.2 What You Must Include in Your Response

Online Submission Required by the Application Deadline

4.1 Overview

4.2 Selection Process

4.3 Award

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1. INTRODUCTION

1.1 Values

The City of Philadelphia is committed to ensuring all businesses have access to contracting opportunities with the City and seeks to promote the economic development of small and local businesses.

1.2 Contracting with the City of Philadelphia

The City of Philadelphia (“the City”) has two primary categories of contract opportunities:

Consistent with our values, the City requires that all contractors and subcontractors be in compliance with our laws, regulations, and polices, including:

Please closely review the City’s contract attachments including the standard terms and conditions.

Any contract resulting from this RFP will incorporate and be governed by these documents. You must raise any objections to these standard terms and conditions in your proposal.

Objections are not favored and may be weighed against your proposal and negotiation of proposed objections may extend the contracting time. Additionally, the City need not consider later-raised objections.

IF ELIGIBLE, YOU ARE ENCOURAGED TO:

✓ Apply for Local Business Entity (LBE) certification with City’s Procurement Department.

If you provide your LBE status and/or promise to have a Local Impact, this must be used as a positive factor in evaluation and potential selection. Additionally, some opportunities are exclusively reserved for LBE certified businesses.

Includes consulting, legal or creative services and other service types

Includes supplies and equipment and public works

PROCUREMENT PROFESSIONAL SERVICES

CITY BUSINESS

LICENSES AND

PERMIT

REQUIREMENTS

PAYMENT OF CITY

BUSINESS TAXES

OR OTHER

INDEBTEDNESS

OWED TO THE CITY

CHAPTER 17-1300.

PHILADELPHIA 21ST

CENTURY MINIMUM

WAGE AND BENEFITS

STANDARD

1 2 3 https://www.phila.gov/services/business-self-employment/bidding-on-a-city-contract/get-certified-as-a-local-business-entity/ https://business.phila.gov/ https://business.phila.gov/ https://business.phila.gov/ https://business.phila.gov/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://www.phila.gov/services/business-self-employment/business-taxes/ https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070 https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070 https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070 https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070 https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-296070

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1.3 Contacting Us

For technical questions or concerns connected to this RFP, email eContractPhilly@phila.gov or call

(215) 686-4914.

• Please note the phone number provided is not a live helpline.

• Allow for enough time prior to any application deadline to receive a response to your request. The City will not extend a deadline even if it has not responded to your question or request.

2. SERVICES WE ARE LOOKING FOR

2.1 Overview

Department

Issuing

The Philadelphia Water Department

Term

The term of the contract is expected to start on or about September 21, 2026.

The City may, at its sole option, amend the Contract to add up to three (3) additional terms, each not to exceed one year.

Compensation Compensation cannot exceed a total $99,000

Local Business

Criteria

Both Local Impact and certified Local Business Entity status can be considered positive factors in evaluation. Local Impact is considered employing City residents or performing work in the City.

Services Through this RFP, the City is seeking a contractor to perform the following services: OSHA Hazmat Certified Training Services

2.2 Project Details

mailto:eContractPhilly@phila.gov

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Services

Overall goals and objectives

• Provide OSHA certified training services to the Philadelphia Water Department.

• The program course material should be site specific and include hands-on demonstrations, lecture, video, employee handouts, employee quiz, and employee training certificates.

• PWD will provide copies of site-specific state emergency response plans (ERPs) and chemical hygiene plans for provider review and utilization in developing site-specific training lessons and materials.

Tasks, milestones, or deliverables

• Training provider shall conduct onsite Certified OSHA training services on an “As Required Basis” for the Fiscal Year 2027

• Inspect Facility, review and update

Emergency Response Plans.

• Onsite training must be provided at any of the locations listed.

• Offsite training may be provided at a site within 25 miles of Philadelphia, or onsite at a PWD location – a minimum number of trainees, is not guaranteed for “offsite” training.

Organization and personnel requirements

• Training Provider shall supply Instructors with documented experience in their area of instruction and certification of successful completion of an OSHA "train-the-trainer" program specific to the topics listed in this contract.

• All applicable OSHA guidelines must be followed in the syllabus for courses to be provided.

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• The training provider must have a minimum of 3 years experience providing similar training courses.

• A minimum of 3 references establishing this experience must be provided with the proposal.

• Trainer resumes shall be provided as part of the proposal.

• Trainer OSHA certification shall also be provided with the proposal.

• The Emergency Response HAZMAT

Refresher and the Emergency Response

Awareness courses shall be accredited by the

Pennsylvania Department of Environmental

Protection (PADEP) for continuing education credits for certified drinking water operators. The training provider must be a certified training provider with the PADEP.

Alternative safety training course accreditation with PADEP may be included with the proposal.

Technological requirements

Reporting requirements

Compensation

Applicants are required to provide a cost proposal in their response which includes:

• A line-item breakdown of the costs for the specific services and work products proposed.

• A price that includes all costs, such as administrative or fringe costs, proposed to be charged to the City.

Cost proposals typically are:

• Fixed price, where payment is not based on time or resources expended, or

• Hourly rate, where payment is based on time or resources expended.

Compensation Not to exceed $ 99,000 for a contract resulting from this RFP.

Cost Proposal Type Fixed Rate Price per class for Onsite Courses

Fixed Rate Per Student for Offsite Courses

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Price Per Day/Per Hour for Fit testing

Fixed Rate Price Per Treatment Plant for Emergency

Response Plans

Terms of Payment Payment upon completion and approval of specified work, monthly invoicing and payments.

Please note travel costs are reimbursable only if approved by the Department and in accordance with current City policies; commuting costs are not reimbursable. The City has adopted the Federal

Government Maximum Per Diem rate.

Project Schedule

Services to be provided ending September 20, 2027.

https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.gsa.gov/travel/plan-book/per-diem-rates

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3. HOW TO SUBMIT YOUR RESPONSE

3.1 RFP Schedule

RFP Posted July 17, 2026

Pre-Proposal Meeting

N/A

Site Visit

Site visits can be scheduled upon Request

Sites include:

Baxter WTP- 9001 State Road, 19136

Queen Lane WTP - 3110 West Queen Lane, 19129

Belmont WTP- 4300 Ford Road, 19131

Southwest WPCP - 8200 Enterprise Avenue, 19153

Southeast WPCP- 25 E. Pattison Avenue, 19148

Northeast WPCP- 3895-3899 Richmond Street, 19137

Central Bureau of Laboratory Services- 15 E. Hunting

Park Avenue, 19124

Flow Control- 5202 Pennypack St, 19136

Industrial Waste Unit- 9001 State Road, 19136

Applicant Questions Due

All questions concerning this RFP must be submitted in writing via email to Linda Kramer (Linda.Kramer@phila.gov,) no later than Monday July 27, 2026 at 5:00pm, and may not be considered if not received by then.

Answers Posted on eContract

Philly August 3, 2026

Proposals Due August 21, 2026, 5pm Local Philadelphia Time

Applicant Interviews, Presentations N/A mailto:Linda.Kramer@phila.gov

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(City Discretion)

Applicant Selection August 31, 2026

Contract Execution September 21, 2026

Commencement of Work September 21, 2026

The above dates are estimates only. Notice of changes in the pre-proposal meeting date, time or location, and due date for Applicant questions will be posted on eContract Philly. Should the

Department change the date for the Application submission, a notice/Addendum will be posted on eContract Philly.

3.2 What You Must Include in Your Response

1. Introduction

2. Company Profile

3. Company contact information

4. Proposed Scope of Work, addressing all items in Section 2 and describing how the

Applicant will meet project requirements

5. Proposed Schedule

6. Cost Proposal

COURSES BID PRICE

On-Site Courses Price per Class (max 25 students per class)

OSHA 1910.1200 Hazard Communication/ Laboratory Safety (4 hr) Price per Class __

OSHA 1910.1200 Hazard Communication/ Treatment Plant Safety (4 hr) Price per Class

OSHA 1910.120(q) HAZWOPER First Responder Awareness Level (4 hr) Price per Class

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OSHA 1910.120(q) HAZWOPER First Responder Operations Level ( 8 hr) Price per Class

OSHA 1910.120(q) HAZWOPER Emergency Response Technician (24 hr) Price per class

OSHA 1910.120(q) Refresher ( 8 hr) HAZWOPER Technician Price per class

OSHA 1910.120(q) HAZWOPER On Scene Incident Command (8 hr) Price per class

OSHA 1910.120(e) HAZWOPER Hazardous Waste Operations (40 Hr) Price per class

OSHA 29 CFR 1910.191.1450 Lab Standard Health and Safety ( 8 hr) Price per class

OFF-Site Courses Price per Student

OSHA 1910.120(q) HAZWOPER On Scene Incident Command (8 hr) Price per Student -----

OSHA 1910.120(q) HAZWOPER Emergency Response Technician (24 hr) Price per Student -----

OSHA 1910.120(e) HAZWOPER Hazardous Waste Operations (40 hr) Price per Student -----

OSHA 1910.120(e) Refresher ( 8 hr) HAZWOPER Technician Price per Student -----

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ADDITIONAL SERVICES

All Plants – Fit Testing Services………………...…onsite.…price per day -----------

All Plants – Fit Testing Services………………...…onsite.…price per hour ----------

All Plants- PWD Emergency Response Plans (ERPs) ……..price per facility -------------

(# of on- site Classes) (Price/class) x (# of classes) = Basis of Award

( 6 classes) OSHA 1910.120(q) Refresher ( 8 hr) HAZWOPER Technician -----x 6 = _____ (a)

( 1 classes ) OSHA 1910.120(q) Emergency Response Technician (24 hr) -------x 1 = ______ (b)

(6 classes) OSHA 1910.120(q) First Responder Operations Level ( 8 hr) -------- x 6 = ______ (c)

( 2 classes ) HAZWOPER On Scene Incident Command (8 hr ) -------- x 2 = ______(d)

(4 classes ) OSHA 1910.120(q) First Responder Awareness Level (4 hr) -------- x 4 = ______ (e)

(3 classes ) 1910.191.1450 Lab Standard Health and Safety ( 8 hr) --------- x 3 = ______(f)

Total Bid Price (sum of a,b,c.d,e,f) ---------------

7. Project Personnel Statement of Applicant’s Qualifications/Relevant Experience

8. References

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9. Written Statement of Financial Capacity from independent source and at least one current financial document (audited or unaudited financial statements, bank statements or references, Form 990)

10. Stated exceptions to terms and conditions, if any, and reasons for the request

11. Local Business Certification and justification and/or documentation

12. Provide the following statement: “If awarded this contracting opportunity and this contract opportunity is valued at or over $100,000 or the amount expected to be realized by the Applicant is at or over $100,000, the Applicant will provide all

Transparency in Business disclosures required by Section 17-1402(1)(b)(.4) of the

Philadelphia Code prior to contract conformance.”

Applicant Proposed Scope of Work responses should be limited to 10 pages.

3.3 Response Requirements

Online Submission Required by the Application Deadline

You must apply online through eContract Philly to be considered for this contract opportunity. The

City will not accept responses in any other format.

If you are not already registered with eContract Philly, you must first register for an account before you can apply to this opportunity. Note that each legal entity must have a separate account; you may not utilize or repurpose another entity’s account for this application.

A Complete Application is Required

Please give yourself as much time as possible to start and complete your online application. The City will not consider proposals that are submitted late.

Use the Below Submission Checklist

This is a tool to help you to submit a complete, accurate, responsive, and on time application.

DOES MY RESPONSE MEET THE PROPOSAL REQUIREMENTS?

Did you submit the proposal before the stated deadline in RFP Section 3.1?

Did the proposal explain how Applicant meets the goals and objectives, tasks, milestones, and deliverables, and other requirements described by the Department under “Services” in RFP Section 2.2?

Does your cost proposal meet the requirements under “Compensation” in RFP Section 2.2?

Does your cost proposal meet the requirements under “Project Schedule” in RFP Section

2.2?

Does your proposal meet the overall format and content requirements described in RFP

Section 3.2, including the independent Statement of Financial Capacity” and the page limit?

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If applicable, was the Local Business Certification and justification and/or documentation provided in the proposal?

Does your application provide the mandatory statement: “If awarded this contracting opportunity and this contract opportunity is valued at or over $100,000 or the amount expected to be realized by the Applicant is at or over $100,000, the Applicant will provide all

Transparency in Business disclosures required by Section 17-1402(1)(b)(.4) of the Philadelphia

Code prior to contract conformance.”

Did you review the entire RFP and Contract Attachments, including the Terms and

Conditions?

◼ Did you state any objections to these document Terms and Conditions? You must raise any objections to these standard terms and conditions in your proposal. Objections are not favored and may be weighed against your proposal;

additionally, the City need not consider later-raised objections.

Was the proposal submitted electronically through eContract Philly?

Was the proposal submitted under the correct opportunity number?

Was the application signed by clicking on the “submit” button at the conclusion of the eContract Philly submission process?

Was the individual who signed the application an authorized signatory for the Applicant?

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4. HOW WE SELECT A CONTRACTOR & AWARD

THE CONTRACT

4.1 Overview

After the proposal deadline, a diverse panel will review the submitted, complete and eligible proposals. In some cases, the finalists may be contacted for an interview or other final selection step. Once the department managing the RFP selects an Applicant, the Applicant will be notified and will enter into negotiations with the department.

4.2 Selection Process

Although, cost to the City is a material factor, it is not the sole, or necessarily the determining factor, in proposal evaluation. If the City chooses to make an award of a contract from this RFP, the City may, at its sole discretion, award such contract to a person or entity other than the responsible

Applicant submitting the lowest price when the City determines, in its sole discretion, it is most advantageous to the City and in the City’s best interest to do so.

To select an Applicant for this contract opportunity, the City uses the below standard criteria in its selection process.

1. Superior ability or capacity to meet particular requirements of contract and needs of City

Department and those it serves

2. Eligibility under Code provisions relating to campaign contributions

3. Superior prior experience of Applicant and staff

4. Superior quality, efficiency and fitness of proposed solution for City Department

5. Superior skill and reputation, including timeliness and demonstrable results

6. Special benefit to continuing services of incumbent, such as operational difficulties with transition or needs of population being served

7. Benefit of promoting long-term competitive development and allocation of experience to new, local, or small businesses

8. Lower cost

9. Administrative and operational efficiency, requiring less City oversight and administration

10. Anticipated long-term cost effectiveness

11. Meets prequalification requirements

12. Applicant’s certification of its Local Business Entity/Local Impact status

The Department cannot communicate with other Applicants not selected for the opportunity about their proposals until after an agreement is finalized

The Department is not obligated to debrief an unsuccessful Applicant on why we’ve made the decision not to select them for award.

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4.3 Award

The City will post a notice on eContract Philly once the City decides which Applicant will be awarded the contract. There is no waiting period before the contract may be executed.

If selected for award, the Applicant will have to comply with laws, regulations, polices in order to be eligible for award of the contract and to maintain the contract after award.

WHAT ARE MY RESPONSIBILITIES IF I’M AWARDED THE CONTRACT?

Have an active Business Income and Receipts Tax (BIRT)

Account Number.

REGISTER HERE.

Have an active Commercial Activity License (CAL) Number REGISTER HERE

Obtain a Philadelphia Tax and Regulatory Status and Clearance

OBTAIN A TAX

CLEARANCE

CERTIFICATE HERE

Meet the Campaign Contribution Disclosures Requirements

INFORMATION ON

DISCLOSURE/ELIGIBILITY

IS HERE

{If the awarded contract is valued at or over $100,000} Submit all

Transparency in Business disclosures

TRANSPARENCY IN

BUSINESS REGULATIONS

ARE HERE

Comply with the 21st Century Minimum Wage and Benefits

Ordinance

CURRENT LIVING WAGE

RATE CAN BE FOUND

LOCATED HERE

If applicable, comply with federal Health Insurance Portability and Accountability Act (HIPAA)

SEE TERMS AND

CONDITIONS IN THE

OPPORTUNITY

INFORMATION

https://ework.phila.gov/revenue/ https://www.phila.gov/services/permits-violations-licenses/get-a-license/business-licenses-permits-and-approvals/get-a-commercial-activity-license/ https://www.phila.gov/services/payments-assistance-taxes/get-tax-clearance/ https://philawx.phila.gov/econtract/ https://www.phila.gov/publications/transparency-in-business-regulations/#/