Providers_Services_–_Horizons_of_New_Mexico.pdf

This is a Request for Proposals document from the City of Santa Fe, New Mexico, on behalf of the Santa Fe Solid Waste Management Agency, soliciting sealed proposals for Household Hazardous Waste (HHW) Collection Services at the Buckman Road Recycling and Transfer Station (BuRRT) located at 2600 Buckman Road, Santa Fe, NM 87507. The contractor shall provide comprehensive treatment, storage, and disposal facility (TSDF) services for hazardous materials including aerosols, pesticides, paints, batteries, fluorescent bulbs, motor oil, antifreeze, and propane tanks, along with transportation, disposal, on-call staff support and training, compliance recordkeeping, and assistance with community collection events. In 2025, the agency collected approximately 51.4 tons of hazardous materials, with the HHW collection center operating two days per week (Friday and Saturday from 8:00 a.m. to 4:45 p.m.), with materials typically accumulated and shipped every 4 to 8 weeks in loads of twelve or more pallets on a 20-foot box truck trailer. A mandatory pre-proposal meeting is scheduled for January 21, 2026, with a non-mandatory site visit on January 22, 2026. The written question deadline is January 29, 2026, and proposals are due February 4, 2026, at 3:00 p.m. The evaluation timeline includes blind evaluation on February 6, interviews on February 9, finalist identification on February 9, initial negotiation on February 10, best and final offers on February 12, final negotiation on February 13, and Joint Powers Board approval and contract award on February 19, 2026.

Evaluation criteria consist of pricing (40%), Scope/Level of Expertise Plan (45%), Value Added Plan (5%), and interview performance (10%). The resulting contract may be utilized by any legally authorized entity, subject to approval from the City's Chief Procurement Officer. Preference points are available for specific business classifications: 8 percent for New Mexico/Native American resident businesses, 10 percent for New Mexico/Native American resident veteran businesses, and 5 percent for local businesses with City of Santa Fe or Santa Fe County addresses. The contractor must comply with all federal, state, and local regulations including RCRA, DOT, OSHA, EPA, and New Mexico Environment Department requirements, as well as living wage ordinances for both the City of Santa Fe and Santa Fe County. No specific budget range was explicitly detailed in the solicitation materials.