Performance Work Statement

PROTESTANT WORSHIP LEADER

SHAW AFB, SC – 20 FW/HC

PERFORMANCE WORK STATEMENT (PWS)

Protestant Worship Leader

SHAW AFB

Table of Contents

PAGE #

1. General 2

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information 2

1.6.1 Quality Control 2

1.6.2 Quality Assurance 2

1.6.3 Recognized Holidays 3

1.6.4 Hours of Operation 3

1.6.5 Base Closure 3

1.6.6 Place of Performance 3

1.6.7 Type of Contract 3

1.6.8 Security Requirements 3

1.6.9 Special Qualifications 5

1.6.10 Post Award Conference/Periodic Progress Meetings 6

1.6.11 Key Personnel 6

1.6.12 Identification of Contractor Employees 6

1.6.13 Contractor Travel 7

1.6.14 Organizational Conflict of Interest 7

1.6.15 Standards 7

1.6.16 Subcontractor Compliance 7

1.6.17 Employing Government Personnel 7

1.6.18 Compliance with Labor Laws 7

1.6.19 Continuation of Essential Contractor Services 8

1.6.20 Information Management 8

1.6.21 Purchase of Recycled Products 8

1.6.22 Publications 8

1.6.23 Safety Requirements 8

1.7. Environmental Management System, Executive Summary for Contractors 9

1.7.1. Introduction 9

1.7.2. Environmental Policy 9

1.7.3. What is EMS? 9

1.7.4. Significant Aspects 9

1.7.5. What is My Role? 9

1.7.6. 20th Fighter Wing Commander Memorandum on Shaw AFB Commitment to Environmental Protection 10

2. Definitions & Acronyms 11

3. Specific Tasks 13

4. Contract Manager Reporting 14

5. Attachment/Technical Exhibit List 15

Part 1

General Information

1. GENERAL: This is a non-personnel services contract for the Shaw Air Force Base Protestant Worship Leader.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as the Protestant Worship Leader as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Protestant Worship Leader is a position that brings structure and resilience into the Protestant community through musical selections. The service provided enables live/interactive music that elevates the worship experience for attendees, and allows for spiritual renewal.

1.3 Objectives:

Provide live music to enhance worship Provide structure for musicians and volunteers in the music ministry Lead the musical portion of worship services

1.4 Scope: Services include preparing musical selections and accompaniment, and leading volunteers/musicians in worship during services. Contractor shall lead instrumentalists and vocalists, congregation, and perform as musician for Protestant worship services weekly at Shaw Air Force Base; working in coordination with the assigned chaplain in charge of the worship service.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.6 General Information

1.6.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, Performance Requirement Summary. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The quality control plan will be delivered to the contractor within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (CO) and Contracting Officer Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The Government shall monitor and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this PWS. The method of surveillance will be spelled out in the Governments’ Quality Assurance Surveillance Plan. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its result to determine whether or not the performance meets the standards contained in this PWS. The COR may also inspect tasks not specifically mentioned in the Services Summary. The COR will document the results of the surveillance and this documentation will become the official Air Force (AF) record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide a report to the CO for action concerning the Contractor. The Contractor shall respond to the CO within ten (10) calendar days of receipt. The surveillance results shall be maintained as past performance information of the Contractor’s overall compliance with contract terms and conditions. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

The COR will be identified by separate letter. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.3 Recognized Holidays: The contractor is required to work every Sunday and select holidays, including, but not limited to:

New Year’s Day Labor Day Martin Luther King Jr. Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting Protestant Worship Services every Sunday morning from 1100-1300 at Palmetto Chapel (date, time, and location subject to change based on the needs of the Chaplain Corps). Additionally, the contractor will conduct 1 rehearsal service for 120 minutes each week on Thursday evening from 1700-1900 (date and time can be changed with approval from Protestant Worship Chaplain), except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Base Closure: The Government will notify the contractor of anticipated closure of the facility due to inclement weather or any other authorized closure. In the event of an unplanned closure of the facility the contractor will be notified using the contact information provided. The Contractor is not authorized to bill the Government for those hours unless the Contractor can perform productive duties from an alternate worksite. Work scheduled but not accomplished because of base closure, will be accomplished as soon as possible after reopening the base.

1.6.6 Place of Performance: The work to be performed under this contract will be performed primarily at Palmetto Chapel, Building 912 – Shaw AFB, SC.

1.6.7 Type of Contract: The government will award a Firm Fixed Price.

1.6.8 SECURITY REQUIREMENTS.

1.6.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

1.6.8.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8.4 Pass and Identification Items: The Contractor shall comply with all requirements and procedures in accordance with (IAW) Air Force Federal Acquisition Regulations System (AFFARS) 5352.242-9000, Contractor Access to Air Force Installations. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees. All contractor employees shall undergo a background check conducted by 20th Security Forces Squadron prior to issuance of base access credentials. Until 1 Oct 2020 Shaw AFB will accept identification cards or driver's licenses from all states and Territories except ones marked "NOT VALID FOR FEDERAL IDENTIFICATION or FERERAL LIMITS MAY APPLY or any other words to that effect." Effective 1 Oct 2020 only REAL ID identification cards or driver's licenses will be accepted. For a full list of REAL ID Act and compliant and non-complaint states, please visit https://www.dhs.gov/current-status-states-territories. Contact 20th Security Forces Squadron for alternative forms of acceptable identification to conduct background checks. All documentation shall be submitted for base passes or base identification per Base Security Requirements. Contractor personnel shall obtain and wear specific Contractor base passes. Contractor personnel who have personal Department of Defense (DoD) retiree or dependent identification cards (ID), shall not use those personal ID cards for base access when performing contract work. All Contractor personnel who operate a vehicle in performance of this contract shall possess a valid driver’s license, current registration and insurance.

Failure to turn in a base credential when requested can result in a non-recommend from Security Forces for future base access. The Contractor is responsible for employee inability to obtain base access required for contract performance. The contractor will be responsible for ensuring their employees are added to the Security Forces Entry Authorization List (EAL) to facilitate their servicing within the flight line perimeter.

1.6.8.5 Background Checks. All Contractor employees shall submit to a criminal background check accomplished by Shaw Air Force Base Security Forces prior to the employee being issued base access credentials. Each Contractor personnel must submit their Social Security Number, Date of Birth, and Driver's License state and number (if applicable). Failure to submit required information can result in denial or delay of issuance of credentials. Background checks are only good for the company that requested them. Processing background checks takes, at a minimum, 7-10 days from time of submission.

1.6.8.6 Federal Investigations Requirements. Contractor employees requiring initial issuance of a Common Access Card (CAC), Access to Restricted Areas, Use of Government Automated Information Systems/Networks, Child Care positions, or designated Positions of Trust shall complete submission of a Tier 1 investigation to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. When required, the Government (20 FW Information Protection Office) will submit Tier 1 investigations to OPM at no cost to the Contractor.

1.6.8.7 Retrieving Identification Media. The Contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

1.6.8.8 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

1.6.8.9 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw AFB SC.

1.6.8.10 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.6.8.11 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.6.8.12 Controlled/Restricted Areas. The Contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where Contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed Tier 1 investigation before receiving a Restricted Area Badge. Interim access can be granted IAW AFI 31-501, Personnel Security Program Management.

1.6.8.13. Photography Restrictions. No one is authorized to take any pictures or video recordings of Air Force operational aircraft or restricted areas without the approval of 20 FW/CVN regardless of location while on Shaw AFB. This includes, but is not limited to, photographs taken from personal electronic devices such as blackberries, iPADs, iPODs, cell phones, or any other devices with digital recording capabilities. Any Contractor requiring pictures or videotape of Shaw's restricted/controlled areas to support their contract must request and possess written authorization prior entering the area. Written authorization letters to photograph or video the flightline must be signed by one of the following: 20 Maintenance Group Commander or Deputy; Aircraft Maintenance Squadron Commander; a Fighter Squadron Top 3, Director of Operations, or Commander; 20 Operations Group Commander or Deputy; 20 Operations Support Squadron Commander or Director of Operations; or 20 FW/CVN. Written authorization letters to photograph or video MQ-9 operational areas must be signed by the 50 ATKS or 25 ATKG commander. Written authorization letters to photograph or video the Missile Defense Agency area must be signed by the 609 ACOMS commander.

1.6.9 Special Qualifications:

1.6.9.1 Have at least three (3) year’s full-time leadership experience with a blended Protestant worship service involving both Traditional and Contemporary worship styles. Must provide a written Theology of Worship statement (outlining personal understanding/convictions pertaining to worship), demonstrated skills in voice and at least one (1) of the following instruments: piano, keyboard, and/or acoustic guitar. Preferred but not required: Be able to read music for appropriate instrument, and Bachelor of Arts in Music.

1.6.9.2 Demonstrate skills in planning and coordinating praise/contemporary musical support in keeping with the type of worship being celebrated, in coordination with the assigned chaplain.

1.6.9.3 Furnish a resume including academic and at least three work-related reference letters. These references will be submitted and checked by the assigned chaplain and/or Chapel representative. In addition, the worship leader must submit a sample video of leading worship before being approved.

1.6.9.4 Be able to work with personnel who participate in the music ministry from different denominations/faith groups for ecumenical functions. Demonstrate a willingness to meet the needs of the Protestant chapel community.

Have patience with different levels of musical talent/training from musicians and choir volunteers.

1.6.9.5 Shall have experience to recruit, train, and enhance skill level of team members. Must exhibit willingness to include all ranges of age groups.

1.6.9.6 An ability to work unsupervised in a fluid and sometimes stressful environment with parents and children.

Possess an ability to maintain healthy, functional interpersonal relationships with co-workers and Chapel staff.

Maintain professional standards of conduct.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. Other topics may include (as applicable): opportunities to improve the contract, any modifications required of the contract, unsatisfactory performance inspections results, and valid customer complaints against each performance objective observed, and the results of corrective and preventive action measures. The Contractor will also notify the CO in writing, of work being requested or performed, if any, that the Contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues. The Government will provide the Base Environmental Plan at this meeting. The minutes of these meetings will be documented in writing, signed by the CO and any other signatures as deemed appropriate, and distributed to the COR functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor will set out in writing to the CO any areas of non-concurrence. These meetings shall be held as needed, but not less than bi-annually after the contract is awarded. There will also be an initial meeting to take place 30 days after the contract has been awarded.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contractor, Contract Manager/Alternate contract manager, and subcontractor. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00am to 4:30pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should identify personnel easily and quickly for reasons of safety and personal protection. Contractor personnel shall display distinguishing badges or other visible identification. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor will not be reimbursed for travel expenses.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 STANDARDS: The Government is authorized to restrict employment under this contract of any Contractor personnel or prospective Contractor personnel, who is identified as a potential threat to the health, safety, security, general well-being, or the operational mission of the installation (to include annexes such as Poinsett and Wateree) and its population. A determination may also remove Contractor personnel for, but is not limited to, incidents involving most immediately identifiable types of misconduct or delinquency such as: disorderly conduct, use of abusive or offensive language, intimidation by words or actions, fighting, participation in disruptive activities which interferes with the normal operations or brings discredit to the Government, theft, vandalism, sexual harassment, or any criminal actions. This also includes selling, consuming, or being under the influence of intoxicants, drugs, or substances which produce similar effects while in or on Federally-controlled property. Contractor personnel shall only smoke and/or use tobacco products in designated and approved smoking/tobacco use areas. If the CO directs removal of Contractor personnel for violating the above provisions, the Contractor shall immediately remove the individual(s) at no cost to the Government. Removal of employees for misconduct does not alleviate the Contractor from providing services. Per Shaw AFB Plan 31- 101, the installation commander has authority to debar any individual from the installation who commits a crime or offense prejudicial to good order and discipline. All disputes to the CO’s decision must be filed within ten (10) days of the decision to the Base Operations Support Flight Chief. The removed Contractor personnel may not resume work unless/until a decision is made by the Government CO overturning the removal decision.

1.6.16 SUBCONTRACTOR COMPLIANCE: The Contractor shall be responsible for ensuring Subcontractors satisfy the requirements set forth in the contract. The Contractor shall include a provision in all subcontracts to require Subcontractor compliance with terms and conditions of this contract.

1.6.17 EMPLOYING GOVERNMENT PERSONNEL: The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

Further, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500.7R, Joint Ethics Regulation. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Industrial Labor Relations Activities. All questions of “conflict of interest” shall be referred to the CO. The Contractor is cautioned that off duty active military personnel hired under this contract are always subject to Permanent Change of Station (PCS), change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.6.18 COMPLIANCE WITH LABOR LAWS: The Contractor shall comply with all applicable laws pertaining to wages, worker’s compensation, equal opportunity, Service Contract Act, and so forth, as implemented by Air Force directives and required by law.

1.6.19 Continuation of Essential Contractor Services: This requirement is not considered mission essential, and services will be suspended during a declared emergency. Contractor personnel will not be required or expected to perform maintenance in such an event as a hurricane or when travel is deemed “unsafe” by local authorities.

Inspections and/or maintenance actions due during this time will be completed as soon as the condition warranting the delay is lifted. This maintenance will not be withheld until the next service interval and contractor personnel are expected to perform the maintenance that was to be performed prior to the delay within 5 days.

1.6.20 Information Management: All records, files, documents, regardless of media (e.g., paper, electronic, etc.) as described in the PWS that are the responsibility of or generated by the Contractor, are the property of the Government, and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, AFI 33-364, paragraph 2.10, and the Air Force Records Disposition Schedule available on the Air Force Portal link. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Shaw AFB Records Management Office (20 CS/SCOKR), 895-1630, will provide assistance and training to the Contractor to ensure compliance with Federal record keeping requirements.

1.6.20.1 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.20.2 Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

1.6.21 Purchase of Recycled Products: The Contractor shall comply with the DoD Green Procurement Program for Recovered Materials.

1.6.22 Publications: The Contractor shall ensure compliance with all applicable publications, regulations, and operating instructions related to the tasks set forth in this PWS. The Contractor is required to acquire and abide by the latest version of all publications. See Part 6 for a list of applicable publications.

1.6.23 Safety Requirements: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements and applicable Department of Labor, Department of Defense and Air Force safety standards.

The Contractor shall provide a verbal report to the CO as soon as possible following an occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of the required Accident Investigation Report to the CO within five (5) calendar days of each occurrence. The Accident Investigation Report shall be prepared and submitted IAW AFI 91-204.

1.6.23.1 Mishaps: In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

1.6.23.2 Investigations: If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

1.6.23.3 Lock Out Tag Out (LOTO): The Contractor will follow all LOTO procedures IAW OSHA regulation

1910.147 and AFI 91-203. The Contractor will also provide proof of an approved LOTO process to the COR upon contract approval.

1.7. Environmental Management System, Executive Summary For Contractors:

1.7.1. Introduction. In accordance with Air Force Instruction 32-7001, Environmental Management, Shaw Air Force Base (SAFB) has implemented an ISO 14001 based Environmental Management System (EMS). The goal of the EMS is to improve the core business processes of SAFB, as they relate to the environment, seeking to improve and enhance performance in support of the overall mission. The EMS supports a transition from a compliance driven program to one that focuses pollution prevention efforts on managing both environmental and mission risks.

1.7.2. Environmental Policy. Central to the SAFB EMS is the base environmental policy set by Wing Leadership.

The policy establishes fence-to-fence applicability to include all 20th Fighter Wing organizations, all tenants, and contractors conducting business on SAFB property. It further extends applicability to the areas under SAFB control at Wateree Recreational Area and the Poinsett Electronic Combat Range. As indicated in the policy, SAFB leadership is committed to continual improvement, pollution prevention, regulatory compliance, the conservation of natural resources, and the integration of environmental awareness into day-to-day operations.

Through such commitments, SAFB is able to set environmental objectives and targets with focus on enhancing the mission through environmental management.

1.7.3. What is EMS? An EMS is that part of an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental program and achieving environmental goals based on continual-improvement. The EMS is intended to help SAFB balance its mission with maintaining regulatory compliance and developing sustainability strategies to secure this base’s ability to support current and future mission requirements.

1.7.4. Significant Aspects. An aspect is any interaction with the environment caused by activities on SAFB.

Through the EMS, these aspects have been systematically inventoried and evaluated based on the following ranking criteria.

Relative financial cost Risk to the environment Risk of regulatory non-compliance Potential mission degradation Community Concerns

These criteria are scored and weighted for each aspect as recommended by Wing Leadership to establish those environmental aspects deemed most critical to address.

1.7.5. What is My Role? As a contractor performing work on SAFB property you must understand that any activities that directly or indirectly impact the environment, especially the significant aspects listed above, must be communicated with the 20th Civil Engineer Squadron, and the greatest precaution should be taken to avoid negative impacts in these areas. Think of EMS the same way you think about safety. Just as you are aware of all safety hazards associated with your job, you must also be aware of all environmental impacts associated with your job and mitigate those to the extent possible.

To find out more about the SAFB EMS or to discuss potential impacts of contracted activities, contact the 20th Civil Engineer Squadron at 803.895.9987.

1.7.6. 20th Fighter Wing Commander Memorandum on Shaw AFB Commitment to Environmental Protection:

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFFARS Air Force Federal Acquisition Regulation Supplement AFI Air Force Instruction CCLI Christian Copyright License Incorporated CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With CO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

SPECIFIC TASKS

3. Specific Tasks:

3.1. Coordinate with praise team and assigned chaplain on the upcoming week’s song selections by Wednesday prior to service, at noon, providing Christian Copyright License Incorporate (CCLI) song sheets to the musicians along with a sample video clip of the arrangement for personal review prior to the group practice. In addition, the worship leader shall report all songs to CCLI as necessary

3.2 Provides musical oversight and serves as musical accompanist for Protestant worship services under the assigned service Protestant Chaplain.

3.3 Lead weekly rehearsals for vocalists & musicians to last no less than 30 minutes, not including the time required to set-up and tear down.

3.4 Be present at least fifteen (15) minutes before rehearsals and thirty (30) minutes before worship services for equipment set-up and sound check.

3.5 Responsible for musical equipment and supplies used for his/her work, such as songbooks, sheet music, etc., ensuring it is returned to its proper location after worship services.

3.6 Ensure that facilities and storage areas are secured according to chapel facility procedures after rehearsals.

3.6.1 Assume responsibility in conservation of energy (turning off all lights and equipment) before leaving rehearsals, and ensure building is locked and secured before leaving.

3.7 The contractor shall provide the following services as stated below:

- Protestant Worship Leader and Musician Sunday Services (52)

- Protestant Worship Leader and Musician Rehearsals (52)

- Protestant Worship Leader and Musician Special Services (10)

3.7.1 Special Services: Contractor is responsible to play music for the below special services, to include both rehearsal and performance (outside of the weekly worship services) including:

New Year’s Eve 2 units Christmas Eve 2 units Weddings/funerals/memorials not to exceed 6 units

3.8 Present a standard of quality and music style/selection/presentation that meets the needs of the congregation, the music director must maintain a satisfactory score on the annual Worship Satisfactory Survey. As a way of providing feedback, a mid-term feedback survey will be provided after six-months of the contract being awards or renewed. If the chaplain/chapel staff is not satisfied with the quality/performance of music director, they can go directly to the contract holder and request another sub-contractor.

3.9 Meet with the assigned chaplain each month to discuss/review the status of the program and exchange feedback on the current status and future direction of the program.

4. CONTRACTOR MANAGEMENT REPORTING (CMR): The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site. The contractor is required to complete all required data fields at the Air Force CMRA link http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

5. Attachment/Technical Exhibit List:

5.1 Attachment 1/Technical Exhibit 1 – Services Summary

5.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

5.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Services Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard PERFORMANCE

THRESHOLD

Method of Surveillance

SS # 1.

The contractor is responsible for providing song selections.

The contractor provided song selections IAW PWS para 5.1

No more than one missed service per calendar year.

Periodic Surveillance

SS # 2

The contractor is responsible for being on time.

Contractor arrived 15 minutes prior to rehearsal, and 30 minutes prior to worship service IAW PWS para 5.1.3

No more than 3 late shows: qualified as late after 10 minutes.

Periodic Surveillance

SS # 3

Contractor is responsible for special services, both rehearsal and performance.

Contractor present for all special services and rehearsal IAW PWS para 5.7.1

No more than one missed special service per calendar year.

100 Percent inspection

SS # 4

The contractor will plan and direct weekly rehearsals lasting longer than ½ hour.

Contractor conducted weekly rehearsal IAW PWS para 5.3

No more than two missed rehearsals per calendar year.

Periodic Surveillance

SS # 5

The contractor shall provide musical oversight and accompaniment for the Protestant Worship Service

Contractor provided musical oversight and accompaniment IAW PWS para 5.2

No more than one missed service per calendar year

Periodic Surveillance

SS #6

Present a standard of quality and music style/selection/presentation that meets the needs of the congregation

Contractor met the musical needs of Protestant community IAW PWS para 5.8

No more than 3 verified complaints per calendar year

Validated Customer complaints and feedback

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Provide musical selections to praise team and assigned chaplain

Weekly by Wednesday

Paper, email, or text

Service Chaplain

Praise team

Musicians

Invoice Monthly 1 Digital WAWF

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Serving as accompanist for Protestant worship services and Assisting the assigned service Chaplain in planning and coordinating music for worship services.

2 Weekly rehearsals no less than ½ hour in length, not including the time required to set-up and tear down.

3 Playing music for the noted special services, to include both rehearsal and performance.

Total: 114