Proposer_Checklist.pdf
PDF 89 KB Posted
- Attached to
- EMS and Prevention Billing Services
- Solicitation number
- 493
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This document is a Proposer RFP Checklist for the City of Santa Monica Fire Department's procurement of Emergency Medical Services (EMS) and Prevention Billing Services. The City seeks qualified organizations to provide third-party billing services for EMS transport and related expenses, as well as fire prevention billing encompassing fire and life safety inspections, annual fire permits, fire safety officer services, special event permits, and vehicle accident cost recovery billing. The checklist serves as guidance for prospective proposers and emphasizes the importance of reviewing the entire RFP document, attending the pre-proposal conference if offered, and submitting clarifying questions by the specified due date. All formal addenda and question-and-answer responses are posted on the City's online vendor portal, OpenGov. Proposers must submit responses in the required format with point-by-point coverage of all sections, acknowledge receipt of all issued addenda with signed documentation, and adhere strictly to all submittal deadlines, as late proposals are not accepted.
The checklist underscores that evaluation of proposals will be based solely on information and materials provided in the response, requiring proposers to carefully review the RFP document multiple times before submission to ensure all mandatory requirements have been addressed. Proposers must verify all critical dates and times listed on the RFP front page, including response and submittal deadlines, and check OpenGov regularly for any addenda issued throughout the procurement process.
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Other files
| File | Type | Posted |
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| EMS_and_Prevention_Billing_Services.pdf | ||
| CSA_Template.docx | DOCX document | |
| Technology_Services_Template.docx | DOCX document |
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Proposer RFP Checklist
Read the entire document. Note critical items such as mandatory requirements;
supplies/services required; submittal dates; format; contract requirements (i.e., insurance, performance and or reporting, etc.).
Attend the pre-proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.
Take advantage of the “question and answer” period. Submit your questions by the due date. View all answers given in the formal addenda issued for the RFP. All addenda issued for an RFP are posted on the City’s online vendor portal: OpenGov and will include all questions asked and answered concerning the RFP.
Follow the format required in the RFP when preparing your response. Provide point-by-point response to all sections in a clear and concise manner. The proposals are evaluated based solely on the information and materials provided in your response.
Check the City’s online vendor portal: OpenGov for RFP addenda. Before submitting your response, check whether any addenda were issued for the RFP. If so, you must submit a signed acknowledgment for each addendum issued along with your response
Review and read the RFP document again to make sure that you have addressed all requirements.
Submit your response on time. Note all the dates and times listed on the front page of the RFP document, and be sure to submit all required items on time. Late proposals are never accepted.
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