Proposer_Checklist.pdf
PDF 89 KB Posted
- Attached to
- Public Record Tracking Software
- Solicitation number
- 2026-RFP-00036
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This is a Proposer RFP Checklist document for the City of Santa Monica, California, which is soliciting an online Software as a Service (SaaS) solution for public record tracking software to assist with public records requests. The checklist outlines critical procedural requirements for vendors submitting proposals, including the mandatory need to read the entire RFP document, attend any pre-proposal conferences offered, submit questions during the designated question-and-answer period, review all formal addenda issued through the City's OpenGov online vendor portal, and follow the specified format and structure when preparing responses. All proposals must be submitted by the deadline noted on the RFP front page, with late submissions being rejected without exception. Vendors are required to acknowledge receipt of all addenda issued for the RFP and submit signed acknowledgments with their proposal responses.
The checklist emphasizes that proposals are evaluated exclusively on the information and materials provided in vendor responses and directs proposers to conduct a final comprehensive review of the RFP document prior to submission to ensure all requirements have been addressed. Specific pricing terms, set-asides, funding amounts, contract duration, renewal options, and other salient financial or contractual details are not contained within this checklist document, which serves solely as a procedural guidance tool for proposal preparation and submission compliance.
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Other files
| File | Type | Posted |
|---|---|---|
| Public_Record_Tracking_Software_(Addendum_#1_Revision).pdf | ||
| Public_Record_Tracking_Software.pdf | ||
| COSM_-_AI_Fact_Sheet_1.0.pdf | ||
| COSM_-_VISA_Questionnaire_3.1.pdf | ||
| COSM_-_Architecture_Questionnaire_2.1.pdf | ||
| Software_Maintenance_Agreement_Template.docx | DOCX document | |
| Software_as_a_Service_Template_(11-25).docx | DOCX document | |
| CSA_Template.docx | DOCX document | |
| Technology_Insurance_Requirements.pdf | ||
| PSA Insurance Template PL.docx | DOCX document | |
| PSA Insurance Template no PL.docx | DOCX document | |
| Prevailing_Wage_Job_Acknowledgement_-_April_2024.pdf | ||
| PSA_Template.docx | DOCX document |
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Text version
Proposer RFP Checklist
Read the entire document. Note critical items such as mandatory requirements;
supplies/services required; submittal dates; format; contract requirements (i.e., insurance, performance and or reporting, etc.).
Attend the pre-proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.
Take advantage of the “question and answer” period. Submit your questions by the due date. View all answers given in the formal addenda issued for the RFP. All addenda issued for an RFP are posted on the City’s online vendor portal: OpenGov and will include all questions asked and answered concerning the RFP.
Follow the format required in the RFP when preparing your response. Provide point-by-point response to all sections in a clear and concise manner. The proposals are evaluated based solely on the information and materials provided in your response.
Check the City’s online vendor portal: OpenGov for RFP addenda. Before submitting your response, check whether any addenda were issued for the RFP. If so, you must submit a signed acknowledgment for each addendum issued along with your response
Review and read the RFP document again to make sure that you have addressed all requirements.
Submit your response on time. Note all the dates and times listed on the front page of the RFP document, and be sure to submit all required items on time. Late proposals are never accepted.
File details come from the government source that posted it. Updated .