Proposed Services Response Form.docx

RFP# 202609151

Professional Development, Technical Assistance, and Evaluation of Maine’s School Based Health Centers

PROPOSED SERVICES RESPONSE FORM

Bidder Name:

INSTRUCTIONS: Bidder must complete this form to discuss the Services to be Provided referenced in Part II of the RFP and what the Bidder will offer, including:

· A description of the methods and resources the Bidder will use and how each task involved will be accomplished.

· A description of how the expectations and/or desired outcomes as a result of these services will be achieved.

· If subcontractors are involved, Bidders must clearly identify the work each will perform.

Bidders may expand each of the response (white) spaces within this document in order to provide a full response to each requirement.

A. Data Collections and Requirements

1. Collect, aggregate, and analyze de-identified Electronic Health Record (EHR) data provided directly by funded School Based Health Centers (SBHC) biannually (mid-year and full school year) for the purpose of monitoring SBHC Performance Measures.

2. Identify all ICD-10 diagnostic and Current Procedural Terminology (CPT) Codes associated with SBHC Performance Measures (refer to Appendix H).

3. Develop a system for compiling and analyzing de-identified disaggregated data extracts from multiple EHR systems used by individual SBHC Providers.

4. Develop systems for ensuring data protection.

5. Ensure appropriate protocols for collecting, analyzing, and storing Protected Health Information.

6. Conduct quality checks on data extracts and reports to ensure accuracy and validity of data.

7. Assist all SBHC sites in the accurate collection and reporting of data related to SBHC Performance Measures.

B. Technical Assistance and Professional Development Requirements

1. Provide professional development and technical assistance to SBHCs to ensure provision of high-quality care.

2. Develop and conduct a minimum of five (5) professional development meetings per year with the SBHCs, focusing on areas of skill building relevant to the provision of high quality medical and behavioral health care for students, improving SBHC operations, and improving accuracy of data reporting.

a. Ensure all agendas are approved by the Department, in writing, prior to dissemination.

3. Provide direct assistance to SBHC sites by assisting in the implementation of SBHC Standards (refer to Appendix I).

a. Support quality improvement initiatives to enhance care quality, accurate data reporting, and ongoing sustainability of SBHCs.

4. Provide support to the Department and SBHC providers to inform pilot programs and ongoing refinement to standards of care.

C. Confidentiality Requirements

1. Obtain and maintain insurance as outlined in the current State of Maine IT-Service Contract (IT-SC), Rider B-IT, Section 19. Insurance Requirements. The current IT-SC may be obtained on the Office of State Procurement Services Forms & Templates webpage.

2. Implement risk assessment and vulnerability scanning policies and procedures for collecting sensitive information electronically (PII, PHI, and/or other confidential data) as part of the services provided as a result of the contract awarded under this RFP, at minimum to be equivalent to current MaineIT Policies & Standards for:

a. Risk Assessment Policy & Procedures; and

b. Vulnerability Scanning Procedure.

3. Comply with all current State and Federal laws regarding the protection of confidential and/or sensitive information that is collected or maintained by the awarded Bidder, including, as applicable, notification to individuals in the event of unauthorized access or disclosure.

4. The State will not consume (use) any awarded Bidder application, nor will the awarded Bidder consume (use) any State application.

D. SBHC Performance Measures and Reporting

1. Develop Statewide and site-specific mid-year and year-end Performance Measure reports for all SBHCs

2. Create and maintain data dashboards to track trends in enrollment, utilization, and services and ensure Department oversight of all dashboards and data.

E. Reports

1. Track and record all data/information necessary to complete the required reports listed in Table 1:

Table 1 – Required Reports

2. Submit all the required reports to the Department in accordance with the timelines established in Table 2:

Table 2 – Required Reports Timelines

DHHS RFP Proposed Services Response Form (Rev. 10/2025)