Proposal_Submittal_Requirements_-_Engaging_Disengaged_Youth.pdf

Proposal Requirements

Instructions: The RFP must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Proposal Submittal Response”. The file must not exceed 100 pages.

1. Interest

a) Transmittal Letter

The offeror must submit a transmittal letter (maximum two pages) on the firm’s letterhead.

It must be signed by a representative of the offeror who is authorized to sign such material and to commit the offeror to the obligations contained in the offer. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, a mission statement that reflects the organization’s goals and values and must specify who would be the firm’s signatory to any contract documents executed with the

City.

b) Narrative

The offeror must submit a two-page narrative detailing the organization’s interest in this project, specific abilities, and qualifications related to engaging disengaged youth in workforce development opportunities detailing its personable experiences and interests.

The offeror may include other information deemed relevant by the offeror.

2. Qualifications (30%)

a) Experience of Firm

i. The offeror must demonstrate experience in building grassroots partnerships particularly in educational or community engagement contexts

ii. The offeror must provide examples of knowledge, expertise, and experience with similar projects, including any relevant social science research or outreach initiatives.

iii. The offeror must demonstrate experience working with disengaged or at-risk youth, including any relevant case studies or success stories.

iv. The offeror must demonstrate experience working within diverse communities, specifically in areas similar to those in St. Petersburg. Experience working with

Pinellas County Schools or local organizations will be considered an asset.

b) Past Performance on Similar Contracts

The offeror should identify project experience similar to services identified in this RFP.

Experience included must be limited to projects completed within the past three (3) years. At a minimum, the project experience description should include the following:

i. Client name

ii. Description of project/or services

iii. Staff assigned to reference engagement that will be designated for work per the

RFP

iv. The client's project manager name, e-mail address and telephone number

v. The methodologies used and the outcomes achieved

c) The offeror should list previous and current work for City of St. Petersburg to include:

i. Project name

ii. Project dates

iii. Contract amounts

Offeror must not use attachments or references.

d) The offeror should provide a list of five (5) clients, to include at least two (2) Florida government clients, contact persons for whom the firm or individual has recently

(within the past three (3) years) provided services similar in nature to the services identified in this RFP.

At a minimum, the offeror should include the following:

i. Client name

ii. Nature of project

iii. Client project manager name

iv. Client project manager e-mail address and telephone number.

4. Staff (Capacity to Accomplish the Work - 20%)

a) Project Team

i. The offeror must describe the team that will be working to complete the Scope of Services, including position titles and roles of individuals assigned to those roles.

ii. Provide the breakdown of time on-versus off-site and the notice required to have staff available for onsite consultation.

b) Organization Chart

The offeror must provide organization chart showing:

i. reporting relationships and responsibilities of the offeror and any other firms/subcontractors

ii. reporting relationships and responsibilities of all key personnel (along with their firm affiliations)

c) Key Personnel

i. The offeror must provide resumes for all key personnel in the RFP. Limit resumes to two pages per individual and include:

• Academic and professional qualifications

• Professional registration (as applicable)

• Experience and expertise as it relates to the project and to the individual's specified role on the project.

ii. The offeror must provide a detailed resume of the offeror's project manager, at least one substitute project manager, and other key individuals on the project team. The proposed project manager and the proposed substitute shall have a minimum of five (5) years of applicable experience and shall remain with the projects throughout the term of the City's standard agreement. The project manager shall not be replaced or substituted without the prior approval of the City. Experience included on the resume must be limited to projects completed within the past ten (10) years.

3. Community Collaboration (5%)

The offeror is encouraged to collaborate with other organizations that provide complimentary support to the full application. If subconsultant(s) are utilized to perform the scope of services, the offeror must provide the following details on each subconsultant:

i. Name

ii. Qualifications

iii. Experience as it relates to the scope of work

iv. The project element that the subconsultant will conduct

v. The strength the subconsultant brings to the research

vi. The steps that will be taken to ensure successful collaboration

5. Project Approach (28%)

i. The offeror must identify the process envisioned for the services identified in this

RFP to include the process envisioned to interface with the City through the

Project Manager.

ii. The offeror must describe how participation in this project aligns with its organizations’ body of work or professional development goals.

iii. The offeror must describe how its organization will accomplish the responsibilities stated in the scope of work.

iv. The offeror must elaborate on the conceptual framework guiding your research, and how it aligns with the specific goals of this project.

v. The offeror must describe which research methodology—qualitative, quantitative, or mixed— it is proposing, and how this choice aligns with the research objectives and expected outcomes.

vi. The offeror must describe the sample size it is proposing for this research to achieve statistical relevance, and how it will ensure that the sample is representative of the population.

vii. The offeror must describe how it will ensure that the findings from this research are generalizable, and what steps it will take to minimize biases that could affect the results.

viii. The offeror must describe anticipated challenges in this research and how it plans to address them.

ix. The offeror must describe the plan to engage with stakeholders, particularly the disengaged youth who will inform the data, throughout the research process.

x. The offeror must describe what ethical considerations that will be incorporated into its research process, including the Internal Review Board (IRB) process.

xi. The offeror must demonstrate how it will garner and maintain the trust of the community is researching by detailing its personable experiences and interests in engaging the disengaged youth.

6. Detailed Budget (5%)

The offeror must submit a comprehensive budget detailing how the funds awarded will be utilized. The budget should demonstrate the consideration of the needs and/or lived experiences of the youth being incentivized. This should include a breakdown of costs associated with research, data collection, community engagement, and report generation.

6. City Certified Small Business Enterprise (2%)

The offeror must indicate if it is a city certified small business enterprise.

7. City Certified Minority Owned Business Enterprise (2%)

The offeror must indicate if it is a city certified minority owned business enterprise.

8. City Certified Women Owned Business Enterprise (2%)

The offeror must indicate if it is a city certified woman owned business enterprise.

9. City Certified Small Business Enterprise (Subconsultant(s)) (2%)

The offeror must indicate if the subconsultant(s) utilized is/are city certified small business enterprise(s).

10. City Certified Minority Owned Business Enterprise (Subconsultant(s)) (2%)

The offeror must indicate if the subconsultant(s) utilized is/are city certified minority owned business enterprise(s).

11. City Certified Women Owned Business Enterprise (Subconsultant(s)) (2%)

The offeror must indicate if the subconsultant(s) utilized is/are city certified woman owned business enterprise(s).