Proposal_Requirements.pdf

Proposal Requirements

Instructions: The RFP must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Proposal Requirements – Submittal Response”. The file must be limited to 100 pages.

1. Interest

a) Transmittal Letter

The offeror must submit a transmittal letter (maximum two pages) on the firm’s letterhead. It must be signed by a representative of the offeror who is authorized to sign such material and to commit the offeror to the obligations contained in the offer. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, a mission statement that reflects the organization’s goals and values and must specify who would be the firm’s signatory to any contract documents executed with the City.

b) Narrative

The offeror must submit a two-page narrative detailing the organization’s interest in this project, specific abilities, and qualifications related to Pathway to Success: Youth Aptitude Assessment Pilot detailing its personable experiences and interests. The offeror may include other information deemed relevant by the offeror.

2. Qualifications (30%)

a) Experience of Firm

i. The offeror must demonstrate experience in facilitating educational and/or enrichment activities with youth aged 14 - 18.

ii. The offeror must provide examples of knowledge, expertise, and experience with similar projects, including any relevant assessments or outreach initiatives.

iii. The offeror must demonstrate experience working successfully with youth aged 14 - 18, preferably in an educational, mentoring, or youth development setting.

iv. If applicable, demonstrate teaching experience with youth aged 14-18.

v. The offeror must provide details proving stability and provide track record of successful project execution.

b) Past Performance on Similar Contracts

i. The offeror should identify project experience similar to services identified in this RFP.

Experience included must be limited to projects completed within the past three (3) years.

At a minimum, the project description should include the following:

• client name and description of the project/or services

• description of project

• staff assigned to reference engagement that will be designated for work per the

RFP

• the client's project manager name, e-mail address and telephone number.

c) The offeror should list previous and current work for City of St. Petersburg to include:

i. Project name

ii. Project dates

iii. Contract amounts

Offeror must not use attachments or references.

d) The offeror should provide a list of five (5) clients, to include at least two (2) Florida government clients, contact persons for whom the firm or individual has recently provided services similar in nature to the services identified in this RFP. At a minimum, the offeror should include the following:

i. client name

ii. nature of project

iii. client project manager name

iv. Client project manager e-mail address and telephone number

e) The offeror must describe its access to engage with the youth within the targeted age group.

3. Staff (Capacity to Accomplish the Work - 25%)

a) Project Team

The offeror must describe the team that will be working to complete the Scope of Services, including position titles and roles of individuals assigned to those roles. Provide the breakdown of time on-versus off-site and the notice required to have staff available for on-site consultation.

b) Organization Chart The offeror must provide organization chart showing:

i. reporting relationships and responsibilities of the offeror and any other firms/subcontractors

ii. reporting relationships and responsibilities of all key personnel (along with their firm affiliations)

c) Key Personnel

i. The offeror must provide resumes for all key personnel in the RFP. Limit resumes to two pages per individual and include:

• Academic and professional qualifications

• Professional registration (as applicable)

• Experience and expertise as it relates to the project and to the individual's specified role on the project.

ii. The offeror must provide a detailed resume of the offeror's project manager, at least one substitute project manager, and other key individuals on the project team. The proposed project manager and the proposed substitute shall have a minimum of three (3) years of applicable experience and shall remain with the projects throughout the term of the City's standard agreement. The project manager shall not be replaced or substituted without the prior approval of the City. Experience included on the resume must be limited to projects completed within the past ten (10) years.

d) Subconsultant(s)

If subconsultant(s) are utilized to perform the scope of services, the offeror must provide details for each subconsultant:

i. Name of the subconsultant

ii. The project element that the subconsultant will conduct

iii. Subconsultant qualifications

iv. Subconsultant experience as it relates to the scope of services

4. Project Approach (30%)

i. The offeror must identify the process envisioned for the services identified in this RFP to include the process envisioned to interface with the City through the Project Manager.

ii. The offeror must describe how participation in this project aligns with its organizations’ body of work or professional development goals.

iii. The offeror must describe how its organization will accomplish the responsibilities stated in the scope of work.

iv. The offeror must explain its access to engage with youth within the targeted age group.

5. Detailed Budget (6%)

The offeror must submit a comprehensive budget detailing how the funds awarded will be utilized. This should include a breakdown of costs associated with facilitation of youth assessments, summary of youth assessment results, plan and outreach strategy, data collection, community engagement, and report generation.

6. City Certified Small Business Enterprise (3%)

The offeror must indicate if it is a city certified small business enterprise.

7. City Certified Minority Owned Business Enterprise (3%)

The offeror must indicate if it is a city certified minority owned business enterprise.

8. City Certified Women Owned Business Enterprise (3%)

The offeror must indicate if it is a city certified woman owned business enterprise.