Proposal_Requirements.pdf

Proposal Requirements

Instructions: The RFP must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Proposal Requirements”

A. Transmittal Letter

Offerors must submit a transmittal letter (maximum two pages) on the firm’s letterhead and contain the company’s mission statement demonstrating alignment with advancing the health, economic, or social well-being of returning citizens, and supporting evidence-based approaches that reduce recidivism and promote successful reintegration into the St. Petersburg community. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror.

B. Experience of firm to demonstrate a proven ability to work effectively with returning citizens

(formerly incarcerated) and provide support services supporting reintegration into the community (29%)

The proposal must describe the performance history and experience of the project team on similar projects.

a) Describe your organization’s experience, capacity, organizational infrastructure and staffing in providing support services of reintegration for returning citizens.

b) Describe your agency’s involvement with the local, state, or federal correctional facilities.

c) Describe your agency’s ability to work effectively with returning citizens (formerly incarcerated).

d) Describe your agency’s experience successfully completing government grant-funded programs or provide a detailed explanation as to why the agency could not successfully complete the program.

C. Qualification and technical competence of the agency and staff to execute the program (29%)

a) Project Team

Describe the team that will be working to complete the Scope of Services, including position titles and roles of the individuals assigned to those roles. Provide the breakdown of time on-versus off- site and the notice required to have staff available for on-site consultation.

b) Organization Chart Provide organization chart showing: (a) reporting relationships and responsibilities of the offeror and any other firms (b) reporting relationships and responsibilities of all key personnel (along with their firm affiliations)

c) Key Personnel

Provide resumes for all key personnel in the RFP. Limit resumes to two pages per individual and include:

i. Academic and professional qualifications

ii. Professional registration (as applicable)

iii. Experience as it relates to the project and to the individual's specified role on the project.

Provide a detailed resume of the offeror's project manager, at least one substitute project manager, and other key individuals on the project team. The proposed project manage and the proposed substitute shall have a minimum of five (5) years of applicable experience and at least a bachelor’s degree in a related field, listed below. The City shall be informed if the project manager is going to be replaced or substituted. The City may request a personal interview with the short-listed firm's proposed project managers. The key project manager or their approved substitutes shall be available for all meetings. Experience included on the resume must be limited to projects completed within the past five (5) years.

i. Degrees (Bachelor or Higher)

• Social Work

• Psychology

• Counseling / Mental Health

• Public Administration

• Criminal Justice / Criminology

• Human Services

• Education / Adult Learning

• Public Health

• Nursing

• Business / Workforce Development / Human Resources

• Law (JD) or Paralegal Studies

• Urban Planning / Housing & Community Development

ii. Professional Certifications

• Licensed Clinical Social Worker (LCSW)

• Licensed Mental Health Counselor (LMHC) / Licensed Professional

Counselor (LPC)

• Certified Addiction Professional (CAP)/Licensed Alcohol and Drug

Counselor (LADC)

• Certified Case Manager (CCM)

• Certified Peer Recovery Specialist (CPRS)

• Global Career Development Facilitator (GCDF)

• Certified Workforce Development Professional (CWDP)

• HUD Housing Counseling Certification

• Certified Application Counselor (CAC) – healthcare enrollment

• Community Health Worker (CHW) Certification

• Paralegal Certification (if not attorney)

• Trauma-Informed Care Training

• Cognitive Behavioral Therapy (CBT) Training

• Restorative Practices Certification

• Crisis Prevention/Intervention Certification (e.g., CPI)

D. Capacity to accomplish the work and show good outcomes including program description and design (19%)

In this section the offeror must describe the plan and process for performing the scope of work.

a) Describe the project plan and process for performing the scope of services. The project plan should include key activities, deadlines, and deliverables required to complete the scope of services, organized in a logical, easy-to-follow manner.

b) Project Approach The offeror should identify the process utilized on other significant projects as well as the process envisioned for the services identified in this RFP. The offeror should also include the process for these funds being advertised to and utilized for City of St. Petersburg residents.

E. Past performance on similar contracts (9%)

a) Past Project Experience

The offeror should identify project experience similar to services identified in this RFP. Experience included must be limited to projects completed within the past five (5) years. At a minimum, the project description should include the following:

(a) Client name and description of the project/or services

(b) Description of project

(c) Program duration

(d) Target population

(e) Project timeline

(f) Were the objectives met and was there successful completion of the project. If not, please explain what happened and what procedures were put into place to ensure successful completion of subsequent projects

(g) Staff assigned to reference engagement that will be designated for work per the RFP

(h) The client's project manager name, e-mail address and telephone number

(i) Total Funding amount for the project and were all funds expended by or before the end date

(j) Total unduplicated returning citizens served

b) Previous and current work with other government agencies. List projects, dates, and contract amounts. Do not use attachments or references.

c) References. A list of three (3) clients, to include at least one (1) Florida government client, contact persons for whom the firm or individual has recently provided services similar in nature to the services identified in this RFP. Provide the client’s name; nature of project; and client project manager name, e-mail address and telephone number.

F. Detailed Budget (8%)

The offeror must submit a cost proposal providing details concerning the components of the pricing that goes into its overall proposal. The offeror must determine the amount of effort it will take to complete the services and deliverables described in the Scope of Services.

Allowable expenses are staff salaries, benefits, and associated operating expenses, and Flexible Funding. Flexible Funding is money that may be spent by the Vendor to facilitate the movement of families into permanent housing. Flexible Funding uses include, but are not limited to, the following:

• Payment of emergency/transitional housing assistance

• Payment of clothing, hygiene and basic needs (food, medical, dental, and prescription services)

• Payment of workforce related necessities, to include uniform related expenses

• Payment of job readiness resources (training, certifications, resume writing, job placement services)

• Utility Payments: Payments for essential utilities, including electric, gas, water, sewer, sanitation, and recycling services for enrolled households. This could include the initial deposit for services to start. Utility Payments do not include payments for cable, internet, or telephone services

• Payment of mental wellness and recovery services (trauma-informed care, counseling)

• Payment of transportation for clients to include, bus passes, rideshare programs

G. City of St. Petersburg Small Business Enterprise (SBE) (2%) The offeror must indicate if it is a City of St. Petersburg SBE.

H. City of St. Petersburg Minority Owned Business Enterprise (MBE) (2%) The offeror must indicate if it is a City of St. Petersburg MBE.

I. City of St. Petersburg Women Owned Business Enterprise (WBE) (2%) The offeror must indicate if it is a City of St. Petersburg WBE.