Propane Specifications 12-18-2020.pdf

Revision 1 12-18-2020

Specifications Propane, Clay Center, NE

FY21

GENERAL INFORMATION

1. Background and Purpose:

Scientists at the Roman L. Hruska U.S. Meat Animal Research Center (USMARC) are developing scientific information and new technology to solve high priority problems for the U.S. beef, sheep, and swine industries. Propane is necessary for livestock and farm operations.

CONTRACTOR REQUIREMENTS

2. Technical Requirements/Tasks:

The USDA, ARS, U.S. Meat Animal Research Center (USMARC) requires on-site services to provide an estimated 25,000 gallons of propane fuel by metered vehicles to various locations at the Clay Center, Nebraska facility.

Contractor to provide propane storage tanks (approximately 90 tanks, from 110 gallons to 1,000 gallons with the majority being 110 and 250-gallon tanks). Propane is used for heating livestock facilities and water tanks throughout the 35,000-acre facility. The Contractor will determine the size of the tank based upon the proposed use of the propane (i.e., livestock waterer versus livestock building.) Current inventory of tanks is as follows:

• 41 each 110 Gallon

• 35 each 250 Gallon

• 16 each 500 Gallon

• 1 each 1000 Gallon

The period of performance will be from twelve months from award of contract with four option years. Due to the importance of this commodity a continuity of services clause shall be included as a requirement. See below:

52.237-3 Continuity of Services.

Continuity of Services (JAN 1991)

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them.

The Contractor agrees to (1) furnish phase-in training and (2) exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

(b) The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in

Sou rce s S ou gh t N oti ce https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=41d4eca69fa6984391bfd27f40a7e1d7&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=41d4eca69fa6984391bfd27f40a7e1d7&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

(c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

(d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

3. Deliverable/Schedule/Address:

Delivery will be made Monday through Friday excluding Federal Holidays at the various sites within the consignee's premises between the hours of 8:00 a.m. and 4:00 p.m.

Contractor shall provide, with each invoice, delivery tickets, to include total gallons delivered, date and location of delivery. Delivery truck(s) will be required to stop at the U.S.

Meat Animal Research administration building upon arrival and departure to obtain special instructions and to verify meter reading. Delivery shall be made within 24 hours of telephone request for additional propane. The number of tanks and their location may vary. The contractor may be required to provide service and tanks at additional locations on the Center.

The Contractor will determine the size of the tank based upon the proposed use of the propane (i.e., livestock waterer versus livestock building.)

Facility address is listed below:

USMARC

844 Rd 313 Clay Center, NE 68933

4. Pricing:

The contractor will need to subscribe to the OPIS Propane Daily. Pricing will be determined by the OPIS contract average rack price for Geneva, NE on the day of propane delivery plus the contractors quoted price to deliver the propane and tank usage at the Center.

Sou rce s S ou gh t N oti ce https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=41d4eca69fa6984391bfd27f40a7e1d7&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=4e844c537457149a27a94427b43e7320&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=80fb588108eda34822560ae27fdc9a0d&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=41d4eca69fa6984391bfd27f40a7e1d7&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=41d4eca69fa6984391bfd27f40a7e1d7&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=195593d775cea6a32bc0267306777b5c&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=195593d775cea6a32bc0267306777b5c&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=41d4eca69fa6984391bfd27f40a7e1d7&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.237-3

Hypothetical example, propane was delivered on January 12, 2011. The OPIS contract average for Geneva, NE on that day was 94.467. The contract bid for tank usage and delivery was 23.345 for every gallon delivered to the Center. The price paid to the contractor for every gallon delivered that day would be $1.1782 (94.467+23.345). If the contractor delivered 3,000 gallons that day the invoice from the contractor to USMARC would reflect a total due of $3,534.60 (3,000 x 1.1782(94.467+23.345)). The contractor’s quote for this contract will include the delivery and usage charge based on a per gallon basis as described above.

5. Key Deliverables

Item No. Deliverable Objective 1 25,000 gallons of propane per the technical requirements.

25,000 gallons of propane as described in the technical requirements and pricing.

2 50% of the storage tanks (full) must be delivered within one week of award.

Phase in without disrupting operations.

3 The remaining 50% of the storage tanks (full) must be delivered within 2 weeks of award.

Phase in without disrupting operations.

6. Government Furnished: N/A

7. Performance Requirement Measures:

25,000 gallons of propane as described in the technical requirements, pricing and delivery schedule.

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