Propane Delivery BPA SOW.pdf

STATEMENT OF WORK (SOW)

PROPANE DELIVERY SERVICES

10 JANUARY 2024

1. GENERAL:

1.1 DESCRIPTION OF SERVICES: The Contractor will need to provide bulk delivery of propane to the Propane Air Mixing Plant (PAMP) on Minot AFB, ND.

1.1.1 The Contractor shall provide all management, tools, supplies, equipment, personnel, and quality control necessary to perform the delivery of propane as defined in this Statement of Work (SOW) to Minot AFB, ND.

1.1.2 The Contracting Officer (CO) will provide the Contractor a list of 5 CES/CEOE personnel authorized to request/accept services on behalf of the Government. The Contractor shall only accept requests for propane from the list of designated personnel. Any acceptance and delivery of propane outside of the authorized list is at the Contractor’s risk and payment may not be rendered for services provided.

1.2 PROPANE DELIVERY: The Contractor is required to respond to requests for propane delivery within 12 hours of receipt. The contractor shall complete the delivery within 24 hours after confirmation of order. The contractor shall provide and ensure a means of answering emergency calls on a 24 hour a day basis. Before propane delivery, the contractor shall coordinate with 5 CES/CEOE for an agreed upon date and time. The government or the PAMP maintenance contractor will be present while the propane tanks are being filled and the contractor will follow the procedures that they are given by the government or the PAMP maintenance contractor.

1.2.1 SCHEDULE OF PROPANE PRODUCT:

PROPANE

GRADE FEDERAL SPECIFICATION NOMENCLATURE

HD5 BBG‐110, 95% Odorized Propane

1.2.2 SCHEDULE OF TANKS TO BE SERVICED:

TANK NUMBERS STORAGE TANK CAPACITY

1-8 30,000 Gallons Each Tank 9-10 60,000 Gallons Each Tank

1.3 WORK AREAS:

1.3.1 The Contractor shall abide by all applicable federal, state, and local regulations and codes and building owner policies.

1.3.2 The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the base. If the contractor’s failure to use reasonable care caused damage to any property, the contractor shall replace or repair the damage at no expense to the government as the Contracting Officer directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

2. BASE/SITE ACCESS:

2.1 Normal Hours of Operation. 07:30 AM to 4:30 PM, Monday through Friday. Hours of operations may vary based on delivery requirements.

2.2 Base Closures. Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alerts, shall commence as soon as possible after reopening the base, unless otherwise directed by the CO through coordination of 5 CES/CEOE.

2.3 The Contractor shall be responsible for obtaining all necessary passes, or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the CO by providing the full name, social security number, date of birth, work phone, home phone, and driver’s license state/number of employees requiring passes. Personnel must adhere to the REAL ID Act of 2005 to ensure access to base is granted.

Pass requests will be forwarded by the CO to the 5th Security Forces Squadron Visitor’s Control Center for approval and issuance. Upon completion or termination of the contract, or an individual’s release from employment, the Contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and Registration Section located in the Visitor Control Center. The following can be reason for denial to Minot Air Force Base:

From Minot Integrated Defense Plan 31, Volume 1

3.4. Causes for Barment and Installation Pass Denial:

3.4.1. Objective Rules. Although barment decisions are made on a case-by-case basis, barment action should be considered whenever the offenses in table 1 are committed. NOTE: The list of cited offenses is not all-inclusive nor is it meant to exclude other offenses that raise concerns about security, safety, good order and discipline.

3.4.2. Base Pass Denial. Personnel will be denied base access if;

3.5.2.1. Is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

3.4.2.2. Is individual’s name appears on any Federal or State agency’s watch list or hit list for criminal behavior or terrorist activity.

3.4.2.3. The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

3.4.2.4. The individual has an active warrant

3.4.2.5. The individual is barred by another DoD Installation/Activity

3.4.2.6. The individual has any conviction for espionage, sabotage, treason, terrorism, or murder.

3.4.2.7. The individual has been convicted of a firearms or explosive violation.

3.4.2.8. The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell, or drug distribution.

3.4.2.9. Has a felony conviction within the last 10 years.

3.4.2.10. Persons with an arrest for the above offenses, but where no disposition is listed on the criminal history report, will be required to provide legal documents showing disposition. If the disposition or severity is dismissed, not filed or adjudicated; the pass may be issued. If the disposition or severity is guilty or not provided the pass will be denied.

3.4.2.11. Any situation not covered in paragraphs 3.4.2.1. – 3.4.210. that is deemed to have a potential detrimental impact on good order or discipline may be grounds for pass denial.

3. SAFETY:

3.1 The Contractor shall submit, in writing, to the CO, the name of the designated on-site person responsible for ensuring that all safety and accident prevention provisions of this specification are implemented and enforced. The Contractor shall ensure that all contractor personnel receive safety training and briefings and that all safety inspections, practices, and procedures are complied with.

3.2 The Contractor shall indoctrinate each employee to ensure clear understanding of the following subject areas including, but not limited to:

3.2.1 Location of first aid and other emergency facilities. (The Contractor shall maintain a complete first aid kit on site at all times)

3.2.2 A detailed description of what to do in case of injury, fire, or identification of a safety hazard.

3.2.3 Required safety equipment and its location on site.

3.3 All accidents (employee injuries and vehicle, building, equipment or property damage, etc.), regardless of severity, shall be reported immediately to the CO or 5 CES/CEOE. The CO will notify the proper authority per Air Force regulations.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES: All reasonable quantities of utilities shall be made available to the contractor without cost. Any temporary connection of lines that may be required and removed by the Contractor will be at the Contractors expense. Temporary connection shall follow existing lines of the building and shall be installed safely IAW standard commercial practices.

5. GENERAL INFORMATION:

5.1 Notification of Environmental Spills. The Contractor or their authorized representative shall report any spills immediately by calling 723-2461 or 911 from a standard phone if the Contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification or general fluids into the environment.

In these cases, the type of material and quantity spilled shall be reported. The Contractor shall be held liable for the spill or release of such substances and is expected to clean up all spills of less than 25 gallons. The Contractor shall be liable for the cleanup and cost of any spill greater than 25 gallons that occurs and is determined to be contractor negligence.

5.2 The Contractor shall be familiar with, and follow the most current "Full Spectrum Threat Response (FSTR) Plan 10-2". The Contractor is required to have and maintain Safety Data Sheets (SDS) on all Hazardous Material (HM).

5.3 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection to include AFMAN 32-7002, Environmental Compliance and Pollution Prevention, 40 CFR 273, 40 CFR 133, North Dakota Administrative Code 33-24-02-06, and the base Hazardous Waste Management Plan (September 2023). In the event environmental laws/regulations/requirements change during the term of the contract, the Contractor shall comply with such laws/regulations as changed. The Contractor shall comply with the base Hazardous Waste Management Plan (September 2023) when turning in wastes generated from spill cleanup.

5.4 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

5.5 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Minot Air Force Base.

5.6 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

5.7 Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

5.8 Fire and Emergency Reporting. Call 723-2461 or 911 from a standard phone.

6.0 SPECIAL INSTRUCTIONS

6.1 PROVISION OF CONTRACTING OFFICER’S AUTHORITY

6.1.1. No person other than the CO shall have the authority to modify the terms of this contract. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this contract at the direction of any person other than the CO, the change will be considered to have been made without authority, and no increase in cost or price will be made to the contract amount.

6.2. TRAFFIC REGULATION

6.2.1. The contractor will abide by all traffic regulations outlined in the Air Force Instruction 31-218, for Minot AFB, as supplemented. Copies of these regulations and supplements are available for review at Base Pass and Registration, 15 Missile Avenue or Base Security Police Office, 547 Tanker Trail. Changes will be furnished to the contractor prior to enforcement.

6.3. MANDATORY SEATBELT REQUIREMENT

6.3.1. The use of seatbelts by all vehicle operators and passengers is mandatory on Minot AFB, ND, to include the operation of vehicles on Minot AFB Missile Sites. Violations can result in the temporary or complete loss of the violators on base driving privileges.

6.4. FEDERAL, STATE, AND LOCAL COMPLIANCE

6.4.1. In addition to base ordinance, law, and policy, the contractor shall comply with all applicable federal, state, and local statutes, ordinances, laws, and regulations at all times while on Minot AFB.

6.5. VEHICLE REGISTRATION

6.5.1. All contractor vehicles must be permanently or temporarily registered with the State of North Dakota Motor Vehicle Department, per applicable State Law. Details concerning a non-resident permit will be provided at the pre-performance conference.

6.6. RADAR DETECTORS AND DASH CAMERAS

6.6.1. Radar detectors and dashboard mounted video systems must be turned off while on the base.

6.7. DRIVING UNDER SUSPENSION

6.7.1. The contractor is responsible for ensuring all drivers under their employ have valid driver’s licenses by the issuing state. Any person caught driving under suspension will be escorted off the base and barred from returning.

6.8. PORTABLE DEVICES

6.8.1. It is illegal to use hand-held phones, GPS, or other portable devices while driving on Minot AFB. Use of devices while parked is acceptable. Anyone caught using a portable device while driving will be escorted off base and barred from returning.

6.9. HIRING OF ILLEGAL IMMIGRANTS

6.9.1. It is prohibited to hire illegal immigrants. All undocumented workers will not be permitted access to Minot AFB, ND. Violation of this policy will result in corrective action, up to and including termination of the contract.

6.10. FIRE PREVENTION

6.10.1. The Contractor shall ensure that all contract employees know how to report a fire. Contractor personnel shall observe all requirements for handling and storage of combustible supplies, materials, waste, and trash. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Welding shall not be accomplished without prior coordination and approval of the Base Fire Department.

6.11. COOPERATION WITH GOVERNMENT PERSONNEL

6.11.1. The contractor must always obey federal Equal Employment Opportunity directives. The Air Force, and all other government entities, maintain a zero-tolerance policy toward anyone in violation of those directives, as well as harassing government personnel, or fellow co-worker by using profanities or other offensive language during meetings, phone calls, working on Federal facilities, or through any other electronic media. Harassment of any person based on race, color, sex (including pregnancy, sexual orientation, transgender status or identity, sex stereotyping, and sexual harassment), religion, national origin, age, disability, or any other category protected by law or policy will not be tolerated. Harassment by anyone, including harassment by any manager, supervisor, work leader, co-worker, or contractor is strictly prohibited. This requirement is a material part of the contract and will form a significant part of the performance evaluation conducted by the Contracting Officer during and after the contract period of performance. Failure to comply is grounds for removal from any government or military installation in addition to termination for cause /default.

6.12. TOBACCO USE

6.12.1. AFI 40-102 – Tobacco use is prohibited on Air Force installations except in Designated Tobacco Areas (DTAs). Tobacco use includes: cigarettes, cigars, and electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed. Following contract award, the Designated Tobacco Areas will be identified to the contractor.

6.12.2. Designated Tobacco Areas shall be marked with signs: “Designated Tobacco Area.” Designated Tobacco Areas: Shall be away from common points of facility entry/egress, and not in front of buildings or air intake ducts.

The distance from the building shall not be less than 50 feet. DTAs shall be a minimum of 50 feet from pedestrian walkways, to include parking lots. DTAs shall be a minimum of 100 feet from playgrounds. Tobacco use is prohibited in Air Force vehicles.

6.12.3. Medical Treatment Facility campuses shall be tobacco free. Medical Treatment Facility campuses are defined as the contiguous area surrounding the clinic or hospital, to include parking structures and lots; and other outdoor areas contiguous with the Medical Treatment Facility.