Propane BPA SOW - DRAFT.pdf

STATEMENT OF NEED

FOR

PROPANE GAS & DELIVERY SERVICE BEALE AFB, CA

DRAFT

NONPERSONAL SERVICE. The Contractor will provide propane gas in accordance with this statement of work for Beale AFB, California as called for by the Contracting Officer (CO) or the authorized representative. There will be no work performed, no performance standards or any special requirements as this BPA is for product and delivery.

The Government owns/leases the tanks. The tank sizes are: (1) 10,000 gallon tank, (6) - 1,000 gallon tanks, (2) - 1,150 gallon tanks, (3) - 500 gallon tanks. Propane usage is estimated to be between 1,000 – 6,000 gallons per month.

The Government is obligated only to the extent of authorized calls actually placed against the Blanket Purchase Agreement (BPA).

The prices to the Government shall be as low, or lower, than those charged by the Contractors to its most favored customers, in addition to any discounts for prompt payment.

No individual purchase under this agreement shall exceed $25,000.00 per call.

A list of people authorized to place calls under this agreement and the dollar limitation per call for each individual shall be furnished to the supplier by the CO through a separate letter.

All services under this agreement shall be invoiced at least monthly or upon expiration of the BPA, which occurs first, for all services made during a billing period. These invoices will contain the following information:

- Name of Contractor

- BPA number

- Date of Call

- Call Number

- Itemized list of supplies or services furnished

- Quantity, Unit Price, and extension of each item less applicable discounts

- Date of delivery, shipment, or service

A call will be placed only by the personnel that are assigned, by the CO, as authorized callers on this Agreement. Once a call is placed, the Contractor will deliver the propane within 24 hours of notification.

PRICE LIST. Pricing for the Agreement will be index-plus-fee (index used will be AePEX Energy or Midstream Energy, San Joaquin Valley, CA). The Contractor will provide to the COR and the Contract Administrator a copy of the Butane Propane News newsletter on Thursday of each week. New pricing will go into effect each Monday morning using the index price from the previous Thursday’s BPN newsletter and the contractor’s fee added, as stated in the agreement. For example, pricing in the Thursday, 17 July, 2025 newsletter is effective Monday, 21 July, 2025 thru Sunday, 27 July, 2025. The contractor’s fee will be re-evaluated and approved on a yearly basis by the CO. Subsequent changes in prices must be coordinated with the CO at least 30 days prior to the effective date of the requested change. All price lists must be approved by the CO prior to incorporation into this agreement.

The Contractor may offer voluntary price reductions for previously approved items without written approval. These deductions should be shown as ‘VPR’ (Voluntary Price Reductions) on the invoice.

PERSONNEL. The Contractor shall furnish the CO a list of his/her employees who can act with full authority for the Contractor in his/her absence.

The Contractor shall not employ any person who is an employee in the United States Government if employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval.

The Contractor will ensure that all required specifications are met and guarantee all materials purchased.

WORKING HOURS. Normal delivery window will be accomplished between 0600-1730 hours Monday through Friday, excluding Federal Holidays. Deliveries performed outside of these hours shall be coordinated with one of the individuals on the authorized call list prior to commencement.

TANKS. Tanks indicated as “Leased” below are to be owned/provided by the contractor and provided to Beale AFB. All necessary maintenance and repairs are the responsibility of the contractor for leased tanks. The Government is not responsible for any costs associated with the installation and removal of Contractor-owned tanks.

TANK INFORMATION

LOCATION

BUILDING TANK INFORMATION LEASED/

GOVERNMENT OWNED

Beale Water Treatment Plant

Building 124 (1) 1,000 gallon above-ground tank

Leased

Beale Water Treatment Plant

Building 124 (1) 1,150 gallon above-ground tank

Leased

Beale Express Gas Station

Building 362 (2) 500 gallon above-ground tanks

Leased

Beale Ammo Building Building 1319 (2) 1,000 gallon above-ground tanks

Leased

Beale Ammo Building Building 1322 (1) 1,000 gallon above-ground tank

Leased

Beale Clinic Building 5700 (2) 1,000 gallon above-ground tanks

Leased

Beale Clinic Building 5700 (1) 1,150 gallon above-ground tank

Leased

Fire Department on Flight line

Aircraft Fire Trainer (1) 10,000 gallon above-ground tank

Government owned

Fire Department on Flight line

Burn Building (1) 500 gallon above-ground tank

Government owned