Project Statement 551_26427.JBB MSP Powers Scale Study.pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

551/26427.JBB

PROPOSAL DUE DATE

11/12/26, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of State Police

PROJECT NAME AND LOCATION

Powers Scale Feasibility Study PROJECT ADDRESS (if applicable) Intersection of US-2 and US-41 in Powers

CLIENT AGENCY CONTACT

Paul Akeo, MSP Physical Plant Supervisor

T:/email 517-927-4557 / AkeoP1@michigan.gov

DTMB - DCD PROJECT DIRECTOR

Jeffrey Barsch

Jason Pascoe, Field Representative

T:/email 906-251-0727 / barschj@michigan.gov 906-280-1046 Pascoej2@michigan.gov

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A PSC Pre-Proposal Meeting will be held on 10/27/2026 at 9:00 AM Eastern on site.

Park in the commuter lot and walk to scale house.

MANDATORY (Check box if Mandatory)

PROJECT DESCRIPTION/SERVICES REQUESTED

The Michigan State Police is requesting proposals from qualified Architectural/Engineering Firms to provide (Phase 100, 500, 600, 700) professional services for the Powers Weigh Station to provide a feasibility study for the possible renovation or to add an addition to the current weigh station. The existing layout restricts workspace efficiency, and operational limitations are faced by the CVED staff. More space or an optimized layout is needed to enable the staff to work efficiently. The updated space needs to consist of an observation deck, restroom, office space, and a squad room/common space. There are 6 employees assigned to the site and there are typically 1-3 located on site at one time.

The PSC is to provide Phase 100 Study Services to do a feasibility study for remodeling or expanding the existing Powers Weigh Station facility to incorporate the staff requirements listed above.

SERVICES REQUESTED:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of a Phase 100, 500, 600, 700 study, design and construction services.

PROPOSAL REQUIREMENTS:

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/requested in the Project Statement and/or RFP.

2. Design to current DTMB/MSP/MDOT Standards and safety requirements.

mailto:AkeoP1@michigan.gov mailto:barschj@michigan.gov mailto:Pascoej2@michigan.gov

3. The PSC shall be responsible for gathering and verifying all base information required for proper design.

4. Phase 500, 600 and 700 design and construction services are requested. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

5. The PSC shall include in their proposal LARA Plan Review Permit application and Construction Code approval. As well as securing the MDOT Permits required for the work. The PSC is to ensure all permits and standards as required are met by this project.

6. Provide a proposed PSC design schedule. The Owner desires to have the design completed as soon as possible. PSC shall include owner review time as well as LARA and MDOT permitting timelines in the proposed schedule.

7. Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and update the initial project schedule and current schedule status.

8. PSC to follow DTMB naming convention of DTMB file number / project name/ Y (contract) number / subject on all project documents.

9. Design and study meetings shall be held at design kickoff, 50% and 90% and 100% completion and can be on site or via TEAMS as recommended by the PSC. Please detail in your proposal.

10. The Study with potential options as well as construction estimates for the project shall be provided at 50%, 90% completion as well as at 100% for Phase 100.

11. Design Plans, a project manual and a construction estimate for the project shall be provided at 50%, 90% completion as well as at 100% for Phase 500.

12. PSC shall afford the owner 10 full workings days to review the project documents prior to the team meetings.

13. PSC shall provide a recommendation on what is the best way to move the project forward through design and ultimately construction based on the selected option from the study.

14. Timely minutes from all meetings for all phases will be required per the DTMB Billable Rate Professional Services Contract.

15. PSC shall detail all labor required for all phases.

16. PSC Shall expect to attend construction meetings on a bi-monthly basis (1st, 3rd or 2nd 4th for the duration of the construction). The meetings will consist of one virtual and one on site.

17. PSC Shall be responsible for any special inspections required to comply with LARA.

18. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate

Professional Services Contract.

19. PSC shall detail all reimbursable expenses. See Reimbursable Items below.

REIMBURSABLE ITEMS: (Itemize all reimbursable expenses in the PSC Proposal as Phase 500 Reimbursable line items.)

1. List and include all field services, travel expenses, permitting, and testing required for the proper design and construction for this project.

2. LARA Review and Approval: $1,000 (accessible route required)

3. MDOT Permit: $500

4. Boring/Coring: $10,000 for possible addition

5. Topographic Survey: $12,000

6. Owner Testing during construction $10,000

7. PSC shall detail any recommended reimbursables not specifically listed above that they deem needed to successfully complete this phase of the project.

ADDITIONAL REQUIREMENTS:

The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project. Please see the attachments listed below.

ATTACHMENTS:

Overview Location Map 1960 Powers WEIGH STATION Plans 2010 Powers Scale As-Builts Powers Scale Hazardous Material Report 2009 MDOT Exterior Improvements Project Log Site Photos

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

Please enter the total cost for all phases as the bid amount.

Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

Please remember that attachments can be no larger than 25mb.

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues.

Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90610, 90638, 90644, 92507, DESIRED SCHEDULE OF WORK

MSP would like this work to designed and ready for bidding as soon as possible, Provide a proposed schedule in proposal

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Jeff Barsch at barschj@michigan.gov address no later than 12:00 p.m., Eastern on 11/04/26.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:barschj@michigan.gov