Project Statement 472-23120.SDW.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/23120.SDW

PROPOSAL DUE DATE

March 2, 2023

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

POD Cell Door Upgrades / Woodland Center Correctional Facility PROJECT ADDRESS (if applicable) 9036 E. M-36, Whitmore Lake, MI 48189

CLIENT AGENCY CONTACT

Trever LeBarre

TELEPHONE NUMBER

517-643-6518

DTMB - DCD PROJECT DIRECTOR

Susan Wheaton RA

TELEPHONE NUMBER

517-242-9945

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Thursday, February 16, 2023, at 11:00 am local time at Woodland Center Correctional Facility located at 9036 E. M-36, Whitmore Lake, MI 48189

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date, and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on the project location, individuals may be required to wear masks to attend meetings and for a firm to be eligible to submit bids / quotations / proposals. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

Design services for Phases 400, 500, 600 and 700. The project will be to address Pods 1-10 cell doors (perimeter of the pods.) Work to include new locks and electronic controls (connecting back to each pod’s control center), remove existing and install new security food slots into the cell doors and modify doors for leg slots. PSC will be required to hire Allied Universal Services as a consultant for the new locks/electronic controls.

50 and 90% review meetings for phases 400 and 500.

Cost estimate required at all review meetings.

PSC will be responsible for running and documenting construction progress meetings twice monthly.

Refer to floor plan PDF for PODS / cell locations.

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission Please remember that attachments can be no larger than 6mb.

Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90638, 90678, 92531, 92533

DESIRED SCHEDULE OF WORK

Out to bid by mid to late spring 2023.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Susan Wheaton RA at wheatons1@michigan.gov address no later than 12:00 p.m., Eastern on February 23, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)