Add 01 472-23120.SDW.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 01

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

February 24, 2023

PROJECT NAME

POD Cell Door Upgrades / Woodland Center Correctional Facility

FILE NUMBER

472/23120.SDDW

PROJECT DIRECTOR

Susan Wheaton RA

PROPOSAL DUE DATE:

March 2, 2023

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Attached:

Attendance sheet Meeting agenda with revisions Access control system information.

Q1: The cells are currently occupied. The door modification / lock replacement work will need the PODs or sections of it to be sequentially vacant. Were there any discussions with the WCC leadership on procedures / restrictions required for the work at he cell doors? The question is for the purpose of establishing a duration of actual door modification work.

A1: Leadership response is “It depends on how long the door would be off…if the door is on and off the same day, they could do 20 at a time.” Plan on worst case scenario for duration.

Q2: If using welding for repairs which might be needed, would this be allowed within POD area? Or fitting the cell doors with new food delivery and leg constraint access need to be done “off” POD location?

A2: Welding will need to hot work permits issued by the facility and it would depend on how many doors are being removed.

APPROVED BY:

PROJECT DIRECTOR - Susan Wheaton DATE – 2/24/2023

DTMB‐0441 (R 6/16)

MEETING ATTENDANCE RECORD

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division

PROJECT DESCRIPTION/LOCATION

POD Cell Door Upgrades / Woodland Center Correctional Facility

DATE

February 16, 2023

INDEX NUMBER

FILE NUMBER

472/23120.SDW

CONTRACT NUMBER TIME

11:00 am EST

MEETING PLACE

Woodland Center Correctional Facility

PLEASE PRINT YOUR NAME

FIRM YOU REPRESENT

TELEPHONE NUMBER

EMAIL

Susan Wheaton RA

DTMB ‐ DCD

517‐242‐9945 Wheatons1@michigan.gov

Trever LeBarre MDOC – Lansing Physical Plant 517643‐6518 lebarret@michigan.gov

Brian Moriarity Woodland Center CF 734‐449‐3953 Moriarityb1@michigan.gov

Tim Clafton Woodland Center CF 734‐449‐3947 Claftont1@michigan.gov

Chuck Brown and Jesse AUS 616‐299‐2814 cbrown@midstatesecurity

Richard Mann RA Straub Pettit Yaste Architects 248‐658‐7777 rmann@straubpettityaste.com

Jolanta Stecka RA MCSA Group, Inc. 616‐451‐3346 jstecka@mcsagroup.com

Patrick Findlan RA PARTNERS in Architecture 586‐469‐3600 pfindlan@partnersinarch.com

Donna Koinis

Matrix Consulting Engineers, Inc dkoinis@matrixceinc.com

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE‐PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: POD Cell Door Upgrades / Woodland Center Correctional Facility File Number: 472/23120.SDW ACTG Template: 171CODOC7367 Professional Services Contractor: Y‐TBD Contract Order Number: Y‐TBD Meeting Date and Time: Thursday, February 16, 2023, at 11:00 am local time Meeting Place: Woodland Center Correctional Facility

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Susan Wheaton RA Brian Guigue

DTMB‐DCD DTMB‐DCD

P.O. Box 30026 P.O. Box 30026 Lansing, MI 48917 Lansing, MI 48917 517‐242‐9945 517‐281‐4994 wheatons1@michigan.gov guigueb@michigan.gov

Facility Representatives:

Brian Moriarity Tim Clafton Facility Manager Physical Plant 734‐449‐3953 734‐449‐3947 moriarityb1@michigan.gov claftont1@michigan.gov

Introductions and Sign‐In Sheet

A. Request for Proposals – Standard Not‐to‐Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II‐1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III‐1 through 2. See Section III 2‐A, B, C and D of RFP for samples.

3. Proposals must include Phases 400 Design Development, 500 Final Design, 600

Construction Administration – Office Services and 700 Construction Administration – Field Services.

4. Include plan review fees if required, consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

Design services for Phases 400, 500, 600 and 700. The project will be to address Pods 1‐10 cell doors at the perimeter of the PODS. Work to include new locks and electronic controls (connecting back to each pod’s control center), remove existing and install new security food slots into the cell doors and modify doors for leg slots. PSC will required to hire AUS as a consultant for the new locks/electronic controls.

C. Site Visits

1. Accessibility to the site – today.

2. Photography IS NOT allowed during the site walk.

D. Schedule

1. Proposals are due on Thursday, March 2, 2023, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

2. Ad Hoc Advisory Committee will review proposals by mid‐March.

3. Construction documents completed in time for bidding to accommodate mid to late spring bidding.

E. Budget

1. PSC is to provide a cost opinion / high level breakdown with their proposal ‐ optional.

2. PSC is to provide cost estimates during Phases 400 and 500 if awarded the project.

3. Design review meetings will be via Teams.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

7:00 – 4:30

b. Provide notice to the facility prior to any site visits.

c. If awarded the project all PSC and consultant staff who will be onsite will need to submit the MDOC LEIN security clearance form prior to being onsite.

G. Questions / Comments

1. E‐mail questions to Wheatons1@michigan.gov no later than Noon, 12:00 p.m., Thursday, February 23, 2023. DO NOT send questions in through SIGMA as they do not get to the project directors in a timely fashion.

2. If necessary an addendum will be posted on the SIGMA VSS website no later than 5:00 p.m., February 24, 2023.

H. Tour / Walk‐through