Project Statement 26613.pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/26613.TAP

PROPOSAL DUE DATE

November 19, 2026

CLIENT AGENCY

DNR – Fisheries Division

PROJECT NAME AND LOCATION

Boston Pond Dam Study

PROJECT ADDRESS (if applicable) Franklin Twp, Houghton County, T55N, R33W, Sect 07, SE ¼ Roughly 4.5 to 5 miles north of Hancock on US41, turn left and go west on Boston Location Road (a right turn just before/across from Boston Location Road is the access road eastward to Houghton County Airport). At 1/3-mile down Boston Location Road turn left onto the road to the Boston Pond Boating Access Site. The BAS parking is about 1/4 mile down that road, the dam is another 1/3+ mile further.

CLIENT AGENCY CONTACTS EMAIL

Dave Cariffino cariffinod@michigan.gov Cory Kovacs kovacsc@michigan.gov Kris Nault naultk3@michigan.gov Eric Cadeau cadeaue@michigan.gov

TELEPHONE NUMBER

231-350-8654 906-287-0816 906-353-6651 906-201-2001

DTMB - DCD PROJECT DIRECTOR and FIELD REPRESENTATIVE Tom Pawlowski pawlowskit@michigan.gov Travis Kilpela kilpelat1@michigan.gov

TELEPHONE NUMBER

517-242-0973 517-246-8801

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

November 9, 2026, 1pm local time. Meet at the BAS parking area.

MANDATORY (Check box if Mandatory)

NOTE: An individual is only permitted to represent one firm at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

Provide a complete Professional Services Contractor (PSC) proposal for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB427), DTMB Billing Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DTMB 430), and DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for:

Provide complete Phase 100 services that consist of a full engineering study of the Boston Pond Dam (MI Dam I.D. No. 77). The purpose is to evaluate the current condition and the removal, repair, and rebuild alternatives for the dam. The work should investigate the pros and cons of each alternative, develop cost estimates for each, and provide an engineering recommendation based on the operational and management goals of Fisheries Division. The site location is shown on the attached Site Location Map.

The services and products provided shall be compatible with MDNR facility and operational requirements and practice.

Attached are available drawings from the agency file for the site, but otherwise the file has no existing as-built utility, survey, environmental or soil boring information for this location.

mailto:cariffinod@michigan.gov mailto:kovacsc@michigan.gov mailto:naultk3@michigan.gov mailto:cadeaue@michigan.gov mailto:pawlowskit@michigan.gov mailto:kilpelat1@michigan.gov

Note that the presence of stamp sands is not uncommon in this region, so the presence and extent may need to be evaluated if they may influence the alternatives. The drawing set is attached for information, but DTMB expects PSC vetting of that information would be necessary and included within the scope of this study, if used or needed as a basis for any assumptions, inspection, reporting, recommendations, etc.

Attached are Dam Safety Inspection Reports from 1995 and from 5-year intervals starting in 1997 and continuing to 2022. It is anticipated that EGLE will complete a Dam Safety Inspection in 2027, but not until late in the year.

The Boston Pond impoundment experiences daily recreational use by the public. The boat ramp was rebuilt in 2018 following the Fathers Day Flood in cooperation between another DNR Division and the local township, so there may be considerations within the engineering alternatives that need to factor in local units of government.

The last fish species survey for Boston Pond was reportedly completed in 2005. A mussels survey may be needed. Whether these will be a factor related to the alternatives is unknown. Advise in the proposal if either is deemed necessary. Assume for now that DNR will complete these surveys if necessary.

The U.S. Fish and Wildlife Service does perform sea lamprey larval assessments and periodic treatments of Boston Creek up to the Dam. Any alternative for dam removal may need outreach to them to understand the impacts associated with that.

The influence of permitting requirements related to alternatives, including possible costs related to permitting (e.g. study of mussels, wetland study, etc.) and schedule impacts, need to be assessed. Best Management Practices (BMPs) to reduce impacts to the watershed should be considered.

As the study introduces the various alternatives or options, including the standard ‘Do Nothing” option, the study shall fully disclose all options that were considered, which ones were not selected/recommended and why, and shall not just report the most viable few options and one recommended. References to all standards being considered should be disclosed, even if then discounted as factors or found not applicable. Otherwise, future readers of the study may incorrectly assume that because an option or standard is not mentioned means it was not considered, and then challenges that credible services have been provided due to seemingly ‘missing’ obvious options/alternatives/standards.

Professional Services:

Professional services shall also include, but are not limited to:

• The PSC shall be responsible for gathering and verifying all base information required for proper inspection, study and reporting. Any assumptions made in lieu of proper and complete vetting shall be made a part of project conversation, the risks identified and documented.

• Phase 100 services. Include any required material condition assessment, non-destructive testing, sampling, analysis, sounding, boring, etc. necessary for a complete inspection.

• Gathering all base data and design development information that shall ultimately be necessary for plans, submittals, and permit applications considerations required for LARA, DEQ, USACE, and governing agency approvals for the selected option(s). Include in the reimbursement category of the Phase 100 Proposal cost summary of your proposal allowance costs needed for this work, if required.

• Study/inspection schedule. Provide a proposed PSC study schedule. The Owner desires to have the study start promptly, continue steadily, and be completed as soon as practical.

• Submittal of 50% and 90% draft study reports for owner review.

• Maintaining an inclusive, transparent and informative relationship with DTMB and DNR.

Proposal:

The PSC proposal shall include:

• Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including online meetings.

The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal. Note that travel reimbursements in accordance with the standard DTMB PSC Contract for projects greater than 100 miles from the PSC’s office must be provided in accordance with the current SOM travel rate schedule and that per-diem rates that do not utilize the SOM travel rates as their basis should not be used.

• While some project team planning meetings may be considered in the form of computer-based meetings, key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats 10 days prior to the meetings. At a minimum 1 face-to-face meeting will be required including which may be the project planning kick off meeting including site assessment.

• Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

• All testing required to verify the site conditions for the proper design is to be identified in the PSC Technical Proposal, and the costs of testing are to be itemized in the PSC Cost Proposal as reimbursements. The PSC shall indicate in their proposal any testing requirements other than those identified as Owner’s Cash Allowances indicated below. Should the PSC determine that any of the Owner’s Cash Allowances indicated below are inadequate, identify and include the proposed costs accordingly.

• A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date of January 1, 2027. For scheduling purposes, assume 10 calendar days each of Owner review for the Phase 100 documents and recommendations.

The budget for this work is believed to be reasonable to accommodate the services requested. However, in the event it is insufficient to fund all of the Phase 100 work requested, it is anticipated that proposal revision will be requested by addendum to award to the selected firm as many of the proposed services as funding allows. It is currently anticipated that additional funding will be sought if needed to address any Phases not included in the initial award.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, base information, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders and communication telephone logs. The project files shall be maintained in a digital format and submitted to the DTMB Design and Construction Division Project Director with the PSC final Payment Request.

ATTACHMENTS:

1. Site Location Map

2. 1967 Boston Lake Dam and Control Structure Drawings (Set of 3)

3. Seven Dam Safety Inspection Reports 1995-2022

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4 mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

92517; 92523; 92533; 92588

DESIRED SCHEDULE OF WORK

The Owner desires to have the study started promptly and continue at a steady pace until complete.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to the DTMB Project Director identified above no later than 2:00 p.m., Eastern on November 12, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)