Project Statement 26148.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph

Street Lansing, Michigan 48909

FILE NUMBER

751/26148.KMM

PROPOSAL DUE DATE

May 21, 2026

CLIENT AGENCY

Department of Natural Resources

PROJECT NAME AND LOCATION

Thread Creek Complex Dam Study – Holly State Recreation Area PROJECT ADDRESS (if applicable) Holly State Recreation Area, 8100 Grange Hall Rd., Holly, MI 48442

CLIENT AGENCY CONTACT

Kara Colton Ashlie Uhelski

TELEPHONE NUMBER

248-803-3145 734-845-2523

DTMB - DCD PROJECT DIRECTOR

Kurt Maiberger

TELEPHONE NUMBER

517-899-2693

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal at Holly State Recreation Area, 8100 Grange Hall Road located in Holly, Michigan, at 11:00 a.m. Eastern on Friday, May 1, 2026.

MANDATORY (Check box if Mandatory)

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

The Department of Technology, Management and Budget (DTMB) on behalf of Michigan Department of Natural Resources (DNR), is requesting professional engineering services to perform Phase 100 Professional Services at the Holly State Game Area, Holly, Michigan. The intent of this selection process is to contract with a qualified licensed firm to provide professional services that will evaluate the current condition of Thread Creek Dam. The evaluation document will provide various options for removal or replacement of the dam including costs, aiming to remove the Part 315 EGLE designation. EGLE has rated this dam as failing and the impoundment was drawn down in 2025. All but one stop log remains across the current inlet structure. Staff will be using the developed assessment to help inform future management decisions about the dam and earthen embankment. Identity permitting requirements for the work.

Provide a complete PSC proposal for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (DTMB-0427), DTMB Billable Rate Professional Services Contract and the DTMB Request for Proposal Billable Rate Form (DTMB-0430) and the DTMB, State Facilities Administration, Design and Construction (DCD) policies and procedures for complete Phase 100 engineering services to produce the deliverables detailed in the Scope of Work.

The PSC proposal shall also include, but are not limited to the following:

• The proposal must include meetings as required to fulfill the intent of the contract. While some project team meetings may be considered in the form of computer-based meetings (e.g., Teams, Zoom, etc.), key review meetings shall be in person. For all document review meetings, required review information shall be submitted within sufficient time to allow for complete Owner review, in electronic and in hard copy formats. At a minimum, three (3) face to face meetings will be required, including but not limited to: the predesign meeting, 50% review meeting and 90% review meeting.

• Provide a bi-weekly progress summary email to the project team, briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

• All testing required to verify the site conditions for the proper design are to be identified in the PSC Technical proposal, and the associated costs of testing are to be itemized in the PSC Cost proposal as reimbursements. The PSC shall indicate in their proposal any testing requirements.

• A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date of June 15, 2026. For scheduling purposes, assume fourteen (14) calendar days each for Owner review for the documentation and recommendation.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, base information, contract documents, all correspondence, all e-mails, surveys, soil boring information, geotechnical analysis, calculations, pictures, etc.

Reimbursable Items: Itemize all reimbursable expenses and allowances in the PSC Proposal as individual line items.

• List and include all field services, travel expenses, permitting, and testing required for the proper design of this project.

• Topographic survey as necessary to complete the needed tasks. Allowance $7,500.

• Soil borings / geotechnical review of existing dam. Allowance $10,000.

• PSC shall detail any additional reimbursables not specifically listed they deem necessary to successfully complete this project.

Attachments:

• 2024 Inspection Report 2497.pdf

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

NIGP CODES

92517, 92523, 92528, 92533, 92588

DESIRED SCHEDULE OF WORK

Award of design contract in June 2026. Complete Phase 100 Study by September 2026.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Kurt Maiberger at maibergerk@michigan.gov address no later than 2:00 p.m., Eastern on May 7, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) mailto:maibergerk@michigan.gov