Project Statement 25410.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

591/25410.JLM

PROPOSAL DUE DATE

Thursday, October 9, 2025, at 2:00 p.m., EST

CLIENT AGENCY

Department of Transportation

PROJECT NAME AND LOCATION

Roof Replacement MDOT Coldwater Welcome Center PROJECT ADDRESS (if applicable) I-69 NB, Mile Marker 6, Coldwater, MI 49036

CLIENT AGENCY CONTACT

Val Woodruff

TELEPHONE NUMBER

517-204-2809

DTMB - DCD PROJECT DIRECTOR

Josiah L. Meyers, P.E.

TELEPHONE NUMBER

517-614-7705

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION: Pre-proposal meeting at 10:00 a.m. on Wednesday, September 24, 2025. Coldwater Welcome Center, I-69 NB, Mile Marker 6, Coldwater, MI 49036.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Pre-proposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov.

Email “Subject” must include facility name, project name, date & time of pre-proposal walkthrough meeting.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Department of Technology, Management and Budget (DTMB) is requesting professional architectural and engineering services to perform Phase 100, 400, 500, 600 & 700 Professional Services for a project at the Coldwater Welcome Center, on I-69 NB. The intent of this selection process is to contract with a qualified firm to provide ad-hoc professional services to complete a study, architectural design and construction administration for repair or replacement of the standing-seam metal roof on the primary Welcome Center building that has ongoing water leaks into the facility.

This request is to provide a Phase 100 Study, Phase 400 Preliminary Design, Phase 500 Final Design, and Phase 600 & 700 Construction Administration. Provide a complete PSC proposal for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (DTMB-0427), DTMB Billable Rate Professional Services Contract and the DTMB Request for Proposal Billable Rate Form (DTMB-0430) and the DTMB, State Facilities Administration, Design & Construction (DCD) policies & procedures for complete professional design services.

Professional services shall also include, but are not limited to:

• Gathering and verifying all information required for the proper design of the project.

• Phase 100 Study that includes field verifying and documenting existing conditions of the entire roof system, including gutters. Identifying the source(s) of the leaks, identifying potential solutions that may include repair and/or replacement. The study should provide 3 levels of repair options: minor repair, major repair, and replacement, provide cost estimates for each, resulting roof warranties, and make recommendations to the owner.

• Phase 400, 500 design services as required to produce complete designs for the selected solution, through contract document development and bidding.

• Design solutions shall maintain the same blue color theme for the roof.

• Design review submittals at 50% and 90% of each design phase.

• Cost estimates are required with the 90% submittal for each phase.

• Develop a pedestrian control and staging plan that provides ADA and MIOSHA compliant access to both the front (west) and rear (east) building entries throughout the duration of construction.

• Bid documents may need to direct the contractor to coordinate with another contractor for an HVAC project at the same location (TBD).

• LARA plan review submission.

• Phase 600 & 700 construction administration services.

• Field data collection shall be performed to ensure accurate documentation of existing conditions and field-verifying accuracy of original drawings.

• Provide a proposed design schedule. Schedule shall be kept up to date through the project, at a minimum with each design submittal.

• Provide hard-copy and electronic deliverables as requested by the agency.

• Sub-consultants, LARA fees, printing/reproduction, postage, and project travel (over 100 miles) are to be included as a reimbursable expense.

The PSC proposal shall include:

• The proposal must include meetings as required to fulfill the intent of the contract. While some project team meetings may be considered in the form of computer-based meetings (e.g., Teams, Zoom, etc.), key review meetings shall be in person. For all document review meetings, required review information shall be submitted within sufficient time to allow for Owner review, in electronic PDF format. At a minimum, four (4) in-person meetings will be required, including but not limited to:

the predesign meeting, one review meeting, preconstruction meeting and punch-list inspection.

• Provide a bi-weekly progress summary email to the project team, briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

• All testing required to verify the site conditions for the proper design are to be identified in the PSC Technical proposal, and the associated costs of testing are to be itemized in the PSC Cost proposal as reimbursements. The PSC shall indicate in their proposal any testing requirements.

• A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date of December 1, 2025. For scheduling purposes, assume fourteen (14) calendar days for Owner review of each review submittal.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, base information, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders, and communications.

Comply with all applicable local, state, and federal regulations.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 25 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should NOT be emailed to the Project Director.

NIGP CODES

90607, 90610, 90638, 92533

DESIRED SCHEDULE OF WORK

Contract Award: November 2025 Design: December 2025 – March 2026 (4 Months) Bid and Award: April – May 2026 (2 months) Construction: July 2026 – October 2026 (4 months)

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. All questions should be emailed to Josiah Meyers at meyersj11@michigan.gov address no later than 2:00 p.m., Eastern on Wednesday, Oct 1, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachments:

-Coldwater Welcome Center - Existing Building Plans (2001)