Project Statement 24170.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/24170.ABG

PROPOSAL DUE DATE

Thursday, May 9, 2024, at 2:00 p.m., ET

CLIENT AGENCY

Department of Natural Resources – Mackinac Island State Park Commission

PROJECT NAME AND LOCATION

Laundresses’ Quarters – Historic Structures Report

PROJECT ADDRESS (if applicable) 1856 Fort Service Road, Mackinac Island, MI 49757

CLIENT AGENCY CONTACT

Myron Johnson johnsonm54@michigan.gov

TELEPHONE NUMBER

231-436-4100

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, Project Director; goschkaa@michigan.gov

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal On Site at the Mackinac Island State Park, Field Office at 1856 Fort Service Road, Mackinac Island, MI 49757at 11:00 a.m., EASTERN on Friday, April 19, 2024.

Note: The ferry to the island only departs from St Ignace and will need to take the 7:30 a.m. or 9:30 a.m.

ferry to the island to make the 11:00 a.m. meeting. A return ferry departs the island at 12:30 p.m.

MANDATORY (Check box if Mandatory)

PROJECT DESCRIPTION/SERVICES REQUESTED:

Provide a PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB ISID Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. The technical portion shall be concise, include personnel resumes. A proposed schedule for design, bidding and construction must be included.

PROJECT STATEMENT:

Mackinac State Historic Parks (MSHP) is looking to develop a historic structure report for the 1877 Fort Mackinac Laundresses’ Quarters located on Mackinac Island. MSHP has compiled the necessary archival research which will be provided to the PSC inclusion in the historic structures report. The report should summarize the history of the facility and propose a preservation/reuse plan.

Site investigation of the existing facility will be required to document the current facility conditions in order to develop plans/elevations and requirements to return the exterior of the facility to it’s original 1877 condition (doors, windows, chimneys, siding, details, etc.).

Documentation of the existing interior use and layout (currently apartments, office, and storage space) shall be completed to develop a proposed plan to maintain the existing apartments (may need to reconfigure) and to add additional apartment(s) to the west end of the facility where the office and storage are currently mailto:johnsonm54@michigan.gov located. PSC shall provide schematic design layout options for the new apartment configurations.

Cost budget estimates shall be provided for the exterior renovations and the interior apartment configurations.

PSC PROPOSALS:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services for the project. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DMB 430) for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 100 Study services as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for consideration.

PSC services shall include but are not limited to:

• Phase 100 services to complete the historic structures report, exterior schematic elevations, interior schematic plans and cost estimates.

• The PSC shall be responsible for gathering and verifying all base as-built information required for the proper documentation of the project.

• Submittal of 50% and 90% documents for owner review for design Phase 100.

• Provide a bi-weekly progress summary email to the project team briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

•• A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date. SSiittee aasssseessssmmeenntt aanndd ddaattaa ccoolllleeccttiioonn wwoorrkk ccaann bbeeggiinn aass ssoooonn aass ppoossssiibbllee aafftteerr ccoonnttrraacctt iiss aawwaarrddeedd aanndd aapppprroovveedd bbyy DDTTMMBB..,, aannttiicciippaattee mmiidd ttoo eenndd ooff MMaayy..

For scheduling purposes, assume fourteen (14) calendar days each of Owner review for 50% and 90% submissions.

•• Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

While some project team meetings may be considered in the form of computer-based meetings

(e.g., GoToMeetings, Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats ten (10) days prior to the meetings. At a minimum, meetings will be required at key project intervals including the project planning kick off meeting, 50% reviews and 90% reviews.

• Maintaining an inclusive, transparent, and informative relationship with DTMB and DNR-MSHP.

AADDDDIITTIIOONNAALL RREEQQUUIIRREEMMEENNTTSS::

• All vendors need to have a Unique Entity Identifier (UEI) number registered in SIGMA

• All projects are subject to prevailing wages under the Governor’s administrative rule in 2021.

• Buy American Preference: As appropriate and consistent with the law, the non-federal entity should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

• The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, and telephone communication logs. The project files shall be maintained in an electronic file format and delivered to the DTMB Design and Construction Division with the PSC’s final Payment Request.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

• Please remember that individual attachments can be no larger than 6mb.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

• Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

• You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90610, 90648, 90652, 91065

DESIRED SCHEDULE OF WORK

Report developed Summer 2024

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka, AIA at goschkaa@michgian.gov no later than Wednesday, May 1, 2024, at 3:00 p.m., Eastern Time (ET).

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov