Project Statement 23403.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/23403.CTS

PROPOSAL DUE DATE

August 17, 2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources – Parks Division

PROJECT NAME AND LOCATION

Hartwick Pines State Park – Campground Lift Station Replacement

PROJECT ADDRESS (if applicable) 3612 State Park Drive, Grayling, MI 49738

CLIENT AGENCY CONTACT

Scott Cook, Regional Field Planner

TELEPHONE NUMBER

989.439.5164

DTMB - DCD PROJECT DIRECTOR

Chris Schanbeck

TELEPHONE NUMBER

989.415.4077

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

2:00 p.m., EASTERN on Tuesday, August 1, 2023, at the Hartwick Pines State Park in Grayling, Michigan. Interested attendees should plan to meet at the campground entrance just before the actual camp sites.

MANDATORY (Check box if Mandatory)

PROJECT DESCRIPTION/SERVICES REQUESTED

PROJECT BACKGROUND:

Hartwick Pines State Park Campground existing sanitary lift stations have had increased maintenance and reliability issues. The existing lift station in the middle of the campground is gravity fed sanitary waste from the toilet shower building, sanitation station and full hookup sites. The lift station has 2 submersible pumps that transport the waste to the septic system northwest of the campground. The septic system has a series of tanks and 2 submersible pumps that feed the absorption fields. Although the dosing lift station is generally known to be more reliable than the lift station in the campground, it is to be included in this scope to provide upgrades deemed necessary. Based on existing drawings attached, the sanitary system was installed in the early 1990s and is understood to be mostly original aside from maintenance work.

The campground has 100 modern sites with 36 of them being full hookup. The campground is open from May 1st through October 31st.

It is worth noting that the campground electrical system is to be completely upgraded in the near future which may dictate aligning this this construction to occur concurrently.

PROPOSED SCOPE OF WORK:

Interested consultants shall provide a complete Professional Service Contractor (PSC) proposal for all required consulting services for evaluation of the existing lift station systems and all required upgrades. The limits of the scope are from the manhole feeding the campground wet well to the cleanouts downstream of the dosing pump wet well.

Proposals shall include scope for the main Phases 300, 500, 600 and 700. Services deemed necessary under phases 100 and 200 are to be incorporated under phase 300 including an evaluation report for the system.

Consulting work is expected to include all normal consideration of various options available for each discipline with recommendations of advantages, cost comparisons, and comparative life cycle analysis, etc. for review by the project team.

Professional services for the Hartwick Pines State Park Campground Lift Station replacement are understood to include but not necessarily limited to:

• Investigation and evaluation of the existing system to determine recommended upgrades to piping, valves, pumps, controls, underground structures, etc. It is expected that this may include some support services to camera pipes, cleanout structures, pull pumps, etc.

• Design and detail upgrades on contract documents, drawings and specifications, for construction. Include all necessary design disciplines for a complete package.

• Pump Station Systems for the new installation shall be designed in accordance with current codes. There is some interest in considering standardizing the equipment for consistency through the Roscommon district using Flygt pumps and control packages from Kennedy Industries. However, it is expected that other vendors will be considered, with multiple ‘basis of design’ options included for contractors to competitively bid.

o Appropriate pump size/type selected for performance: flow, head, clog free, cycling, etc.

o Options that should be considered for the pump stations include but are not limited to: routing piping so that valves are located in above ground enclosures, emergency bypass external camlock connection.

o Flow monitoring based on pump run time or separate meter.

• Electrical and control systems for the pump stations shall be reviewed and upgraded as necessary in accordance with current codes.

o As noted the campground electrical system is to be upgraded but will generally be the same as the existing although fed from a new panel (the site does not have 3-phase power). Attached are preliminary schedules for the proposed panels that will feed the lift stations. Final site electrical design drawing will be provided to the awarded PSC.

o Considerations for lift station controls are expected to include but not limited to: multiple level sensors, alternating pump relay, pump monitoring (clog, temperature, seals), VFD options, backup generator power connection, weather tight enclosure, alarm light/horn, remote monitoring capabilities with data logging, etc. All components should be readily available stocked at regional vendors for ease of replacement.

o Recommendation for new level sensors.

GENERAL REQUIREMENTS:

• Preparation and submission of all required permit applications and permit application fees including but not necessarily limited to EGLE, LARA, and SESC (DTMB) shall be included.

• Meetings are generally expected to be not less than twice a month for review of progress and satisfying the 50% and 90% design stages. While the majority of the meetings are anticipated to be virtual (Microsoft Teams) a minimum of 3 in person onsite meetings (not including construction oversight) are expected for project investigation and progress review.

• Include in Phase 500 reimbursable line items for the following Allowance(s) o Permitting Allowance: $2,500

REFERENCE DOCUMENTS:

Attached are scanned prints of the existing sanitary system.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 6mb.

• Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e.,

• screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).You may be asked by our contract specialists to email your proposal.

Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

906, 90638, 90680, 925, 92533, 92567, 92583 and 92587

DESIRED SCHEDULE OF WORK

Design Kickoff early September 2023. Construction windows would ideally be outside the campground season, May 1 to October 31, but may consider shutdowns prior to Memorial Day weekend and after Labor Day weekend. Assuming significant equipment lead times it seems likely that the construction would start in the Fall of 2024.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Chris Schanbeck at schanbeckc@michigan.gov address no later than 2:00 p.m., Eastern on Tuesday, August 8, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:schanbeckc@michigan.gov