23403 DTMB-0414 Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

August 4, 2023

PROJECT NAME

Hartwick Pines SP, Campground Lift Station Replacement

FILE NUMBER

751/23403.CTS

PROJECT DIRECTOR

Chris Schanbeck

PROPOSAL DUE DATE:

August 17, 2023, 2:00pm

ADDENDUM ITEMS:

A1. Attached is the site walk through sign-in sheet and agenda.

APPROVED BY:

Chris Schanbeck August 10, 2023

PROJECT DIRECTOR DATE

PRE-PROPOSAL MEETING

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

Project: Hartwick Pines State Park, Campground Lift Station Replacement

File Number: 751/23403.CTS

Date & Time: Tuesday, August 1, 2023, at 2:00pm

Location: Hartwick Pines State Park, Campground

A. Introductions and Sign-in Sheet.

Chris Schanbeck / DTMB Project Director Ken Dao / DTMB Field Rep Scott Cook / DNR Field Planner Michael Signorello / DNR Park Supervisor Josh Pellow / DNR Unit Manager

All attendees are to sign-in. Individuals can represent only one company that may submit a proposal.

B. Requests for Proposals – Standard Not-to-Exceed Fee, Billable-Rate RFP (DTMB-0430), with part I technical portion and part II cost portion. References DTMB Contract for Professional Services: Billing Rate – Not to Exceed. Professional Service Consultant (PSC) proposals will be evaluated by an Ad Hoc Advisory Committee based on a combined scoring ratio of 80% of the Technical portion and 20% of the Cost portion.

1. Section II, Part I Technical – Preferrable for proposal information to be provided in the order of items 1 through 6 demonstrating your team’s understanding of the Project, proposed work plan with schedule and related experience in the successful planning and execution of similar projects. General marketing documentation is not desired. Include a preliminary opinion of probable cost for the Budget Analysis item 5.

2. Section II, Part II Cost – The Part II Cost proposal is evaluated based on the PSC’s effort proposed for the project and the total fee. The combination of all phases and reimbursables shall be the PSC’s maximum not-to-exceed cost for all services. See RFP Section III-2-A, B, C for sample tables. The Phase Summary format shown in Section III-2-D should include consultant fees and reimbursable expenses listed in the appropriate phase with a total at the bottom. Proposed phases for the Project are listed on the Project Statement.

a. Include the following under Phase 500 reimbursables: LARA plan review fee allowance, $2,500.

3. Submit proposal electronically in Adobe PDF format to SIGMA VSS. Include complete proposal (Parts I and II) with signed forms requested.

a. Single proposal file permitted no larger than 6 MB.

b. Enter total cost of all phases as bid amount.

c. If you experience issues or have questions regarding your electronic submission, you must first work through the SIGMA Help Center for assistance and if necessary, receive a ticket number.

d. If problems with SIGMA persist notify Anne Watros and/or Don Klein, DCD contract specialists and include your SIGMA ticket number. Submissions emailed shall be received prior to the deadline and will need require DCD approval; handled on a case-by-case basis.

C. Project Scope, Schedule, etc.: Project Statement (DTMB-0427) D. Walk-through, Comments, Questions, Addenda