Project Statement 22464.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/22464.JBB

PROPOSAL DUE DATE

September 14, 2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources – Parks Division

PROJECT NAME AND LOCATION

Menominee River Recreation Area – Site Accessibility Improvements

PROJECT ADDRESS (if applicable) Menominee River Recreation Area, Piers Gorge Unit, Piers Gorge Road Norway, Michigan (45°45'32.90"N, 87°56'30.11"W)

CLIENT AGENCY CONTACT

Eric Cadeau, Western UP Regional Field Planner

Joe Freiberg, Park Supervisor, Bewabic State Park

TELEPHONE NUMBER

906.241.8318

EMAIL ADDRESS

cadeaue@mcihigan.gov

TELEPHONE NUMBER

906.875.3324

EMAIL ADDRESS

Freibergj2@michigan.gov

DTMB - DCD PROJECT DIRECTOR

Jeff Barsch

Jason Pascoe, DTMB Field Representative

TELEPHONE NUMBER

517.251.0727 Email ADDRESS barschj@michigan.gov

TELEPHONE NUMBER

906.280.1046 Email ADDRESS pascoej@michigan.gov

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

9:00 a.m., EASTERN on Thursday, August 31, 2023, at the Menominee River Recreation Area Parking Lot located Piers Gorge Unit, Piers Gorge Rd, Norway, MI 49870 (45°45'32.90"N, 87°56'30.11"W)

MANDATORY (Check box if Mandatory)

PROJECT DESCRIPTION/SERVICES REQUESTED:

The Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD) is requesting professional architectural and engineering services for the study (Phases 100, 300 and 500) for the following scope items at the Menominee River Recreation Area – Piers Gorge Unit:

1. Scope Item #1: Establish ADA compliant parking at the parking lot: -

Review existing aggregate parking lot for compliance with the 2010 Department of Justice’s Standards for Accessibility and/or the United States Access Board’s Standards for Outdoor Developed Areas.

mailto:cadeaue@mcihigan.gov mailto:Freibergj2@michigan.gov mailto:barschj@michigan.gov mailto:pascoej@michigan.gov

Ensure the proper # of parking spaces are provided with the proper cross slopes, surfacing, and signing. The parking lot is proposed to remain gravel, therefore ADA accessibility within a gravel parking lot is the expected standards.

Items which may apply to this scope item:

1. Site survey

2. Topographic survey

3. Soil borings & soil analysis

2. Scope Item #2: Establish an ADA compliant accessible route to the vault toilet, kiosk, and trail head.

Review existing aggregate accessible route the primary public support features (vault toilet, informational kiosk, trash receptacle, picnic table, and trail head for compliance with the 2010 Department of Justice’s Standards for Accessibility and/or the United States Access Board’s Standards for Outdoor Developed Areas.

Perform a topographic survey to ensure that ADA compliant cross slopes and running slopes are met. Evaluate aggregate surfacing and compare to ADA standards for acceptable surfacing.

Perform site survey to determine if any alterations are required to improve ADA accessibility, that known site constraints or site features, are considered.

3. Soil borings & soil analysis

3. Scope Item #3: Establish an ADA compliant accessible route to “Pier #1”

Review existing route to “Pier #1” for compliance with the 2010 Department of Justice’s Standards for Accessibility and/or the United States Access Board’s Standards for Outdoor Developed Areas.

“Pier #1” is defined as the most downstream rapids (or white-water feature) that can be viewed from the Piers Gorge trail. These “Piers” are identified by post markers along the trail. The general intent of this scope item, and the primary intent of the project is to provide an accessible route to views of the Menominee River, and ideally, and accessible route which provides good views of Pier #1.

There are two small boardwalk stream crossings that occur within this section of trail that are desired to be replaced. EGLE permitting will apply for inland lakes and streams. Perform the data collection necessary to support permit pre-application meetings and permit submittals.

There is also a substantial rock outcropping that becomes present as you approach the Menominee River. It is theorized that the abrupt climb in elevation will have to be tapered over a much longer distance to achieve running slopes or ramps which meet ADA compliance. This may introduce the need for elevated boardwalks.

The consultant is asked to produce two (2) conceptual designs for addressing the stream crossings and for achieving an accessible route from the parking lot to a view of the Menominee River.

The consultant is also asked to produce two (2) conceptual designs for providing an observation structure of the Menominee River. One of these conceptual designs must include views of Pier #1.

The projects’ goal is to achieve ADA compliant accessibility from the parking lot to Pier #1. The proposed width of the trail is 6’ to 8’ in width.

The trail serves a secondary function as a corridor for providing emergency ATV access to the Menominee River in the instance that observers, kayakers, or white-water rafting enthusiasts experience a medical emergency.

The trail, boardwalk, and (if applicable) bridges must be able to support emergency ATV loading and entry and exit. ATV emergency access must be able to proceed beyond Pier #1. The scope of this project is to allow for passage of an emergency ATV and not to design beyond that exit point at Pier #1.

3. Soil borings & soil analysis

4. Bank full width analysis

5. Inland lakes and stream – stream crossing inventory data sheet

6. Provide two (2) conceptual ADA accessible trail options and cost options.

7. Provide two (2) conceptual ADA accessible observation platform options and cost estimates.

Budget:

A project budget of approximately $241,000 has been established exclusively for the construction and construction contingency for this project. Additional construction funding may be requested based on the outcomes of the Phase 100 Study.

Schedule:

The DNR wishes to construct the utility improvements during the 2025 construction season.

Occupancy:

The State Parks will remain open to the public throughout the information gathering, study, design, and construction phases. The site may be closed, as required, during construction. Field work by the PSC and construction scheduling must be coordinated with the DNR in advance to minimize disruption to their operation of the project site.

SERVICES REQUESTED:

The Professional Services Contractor (PSC) shall provide Phase 100 Study, 300 schematic design, and phase 500 design services for the project. The PSC shall include any required Phase 200 and or 400 Design tasks necessary to complete the work in other phases.

Professional Services shall include, but are not limited to, the following:

1. Proposed Outline for Phase 100 Study, 300 Schematic Design, and Phase 500 Design Services

A. Index

B. Background / summary of issue / purpose of study

C. Scope Item 1 – Establish ADA compliant parking at the parking lot.

i. Review site survey and topographic survey considerations

ii. Review existing aggregate surfacing.

iii. Review soils information considerations

iv. Evaluate capacity of existing parking lot

v. Evaluate existing parking lot for ADA compliance.

D. Scope item 2 – Establish an ADA compliant accessible route to the vault toilet, kiosk, and trail head.

i. Review site survey and topographic survey considerations

ii. Review existing aggregate surfacing.

iii. Review soils information considerations

iv. Evaluate capacity of existing parking lot

v. Evaluate existing parking lot for ADA compliance.

E. Scope item 3a – Establish an ADA compliant accessible route to “Pier #1”

i. Evaluate site survey and topographic survey.

ii. Evaluate site survey and topographic survey considerations.

1. Bank full width of streams

2. Siting, alignment, and grades of the proposed trail / boardwalk / ramp

3. ADA accessibility

4. Identify and discuss potential tree removals with DNR.

iii. Review soils information considerations to inform design.

iv. Perform preliminary review of potential wetland impacts.

v. Develop 2 conceptual ADA compliant trail designs.

1. Discuss advantages and disadvantages of each.

2. Provide cost estimates.

3. Make recommendation.

vi. Perform Pre-Application meeting with EGLE, incorporate findings in 100% complete report.

F. Scope item 3b – Pier #1 observation platform(s)

i. Evaluate site and topographic analysis.

ii. Perform conceptual hydraulic analysis to determine how the Menominee

River flow rates affect the proposed elevation and lateral placement of an observation structure. Review high water marks, mudlines, and other physical observations to guide this conceptual analysis.

iii. Evaluate viewsheds of Pier #1 and identify optimum sites for viewing the water feature and/or river.

iv. Evaluate soils and rock core information.

a. How will bed rock substrate affect siting of proposed observation platforms?

v. Provide conceptual design of two (2) observation structures.

a. Discuss advantages and disadvantages of each.

b. Provide cost estimates.

c. Make recommendation.

PROPOSAL REQUIREMENTS:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration.

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/requested in the Project Statement and/or RFP.

2. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

3. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during the study phase and during the design phase and indicate which meetings, if any, will need to be on-site.

4. PSC shall detail all reimbursable expenses for each phase. PSC must include the following services in their proposal. Please reference the ALLOWANCES section for allowance amounts to be included for items listed below.

a. Phase 100, 300 and 500 Design Services

i. List and include all field services and testing required for the proper design of the project as reimbursable expenses.

1. A site survey and topographic survey for the areas of project work

2. Soil probes, soil borings, and rock cores as required for determining extent of bedrock, strength of bedrock, and/or soil conditions associated with proposed improvements.

ii. List and include all reimbursable expenses for plan review by LARA. This shall include application preparation, submission, and application fees.

iii. List and include all reimbursable expenses for a construction permit from the EGLE Inland Lakes and Streams. This shall include application preparation, submission, and application fees.

iv. List and include all reimbursable expenses for an EGLE flood plain. This shall include application preparation, submission, and application fees.

v. List and include all reimbursable expenses for an MDOT Right of Way permit application for construction of a new driveway. This shall include application preparation, submission, and application fees.

vi. List and include all reimbursable expenses for a LHD construction of a vault toilet. This shall include application preparation, submission, and application fees.

vii. List and include any additional permitting or testing anticipated to be required as reimbursable expenses.

viii. List and include any other anticipated reimbursable expenses in the respective phase(s).

ALLOWANCES:

Identify and itemize all reimbursable and travel expenses in the PSC Cost proposal as allowances. The allowance amount shall include the expenses for the scope of work indicated (permit fees, plan review fees, materials testing, effluent testing, etc.) as well as the PSC staff labor to perform the scope of work indicated for each respective allowance (i.e., PSC staff time spent filling out an application for plan review or collecting samples for hazardous materials testing would be included in the allowance). If the PSC feels the allowances listed are not adequate to cover their expenses and staff time for any allowance, the PSC shall state so in their proposal and include the additional amount they feel is needed to adequately complete the scope of work for the respective allowance.

PSC shall include the following as reimbursable expense allowances in their proposal:

1. $1,000 reimbursable allowance for plan review and permit applications for completion of the following tasks:

a. LARA BCC Application for Plan Examination for boardwalks, pedestrian bridges, and observation platforms

2. $1,000 reimbursable allowance for plan review and permit applications for completion of the following tasks:

a. EGLE Inland Lakes and Streams & Flood plain permit

3. $4,500 reimbursable allowance for site survey, and topographic survey

4. $3,500 reimbursable allowance for soil borings, rock cores, and soil sampling

PSC may include the following as reimbursable expense allowances in their proposal:

1. Any additional anticipated permit applications – PSC shall identify the specific additional permit(s) required and include a “permitting” allowance for the amount they determine necessary.

2. Any other miscellaneous expenses – PSC shall identify the specific miscellaneous expenses required and include a “miscellaneous expenses” allowance for the amount they determine necessary. The miscellaneous expenses shall be allowed reimbursable items per the PSC contract.

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required per the PSC contract.

2. PSC to follow DTMB naming convention of DTMB file number / project name / Y (contract) number / subject on all project documents.

3. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

4. PSC shall provide a progress summary e-mail to the project team every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

ATTACHMENTS:

1. Maps

a. 1A – Menominee River Recreation Area – Piers Gorge Map

b. 1B – Menominee River Recreation Area – Management Plan (2 Parts)

c. 1C – Site photos (2 Parts)

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS by 2:00 p.m., EDT on the proposal due date. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Please remember that attachments can be no larger than 6mb.

• Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

906, 90607, 90656, 925, and 92517

DESIRED SCHEDULE OF WORK

MDNR wishes to have Phase 100 completed by November 11, 2023. Please provide a detailed development schedule for all phases (including key tasks and milestone dates) with the PSC Proposal.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Jeff Barsch at barschj@michigan.gov address no later than 12:00 p.m., Eastern on Thursday, September 7, 2023.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:barschj@michigan.gov

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)