DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/22463.TAP

PROPOSAL DUE DATE

February 9, 2023, at 2:00 p.m., EST

CLIENT AGENCY

Department of Natural Resources (DNR) – Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Douglas Houghton Falls - Establish Public Access/Houghton County

PROJECT ADDRESS (if applicable) On Hammell Creek near Lake Linden, MI (47°12'25.22"N, 88°25'54.12"W)

CLIENT AGENCY CONTACT

Eric Cadeau, Western UP Regional Field Planner Louise Hunt, Park Supervisor at F.J. McLain SP

TELEPHONE NUMBER

C: 906-241-8318 cadeaue@michigan.gov O: 906-482-2627 huntl4@michigan.gov

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski, Project Director Danielle Newman, Field Rep

TELEPHONE NUMBER

C: 517-242-0973 pawlowskit@michigan.gov C: 517-331-5369 newmand6@michigan.gov

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

No walk-through will be conducted with the site considered to be inaccessible in winter.

A mandatory online pre-proposal meeting will be held Wednesday, January 18, 2023, 1pm EST.

Interested PSCs must RSVP via email to the DTMB-DCD Project Director to receive a Microsoft TEAMS invitation to the online pre-proposal meeting. Advance RSVPing is advised, as RSVPs received the day of the meeting may not receive invitations due to the PD’s calendar being otherwise full that same day.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DMB427), DTMB Billable Rate Professional Services Contract, DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB State Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. The technical portion shall be concise and include a proposed schedule. The cost portion shall be summarized as indicated in the RFP as well as provided in DTMB410 format. The services and products provided shall be compatible with MDNR facility and operational requirements and practice.

Project Description:

The Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD) is requesting professional architectural and engineering services for the study (Phase 100) of the following scope items at the Douglas Houghton Falls:

mailto:smithD76@michigan.gov

1. Scope Item #1: Establish driveway and parking area: - Establish entrance drive off M-26. Provide dedicated parking lot within the boundaries for State of Michigan ownership and/or within MDOT / Houghton County Road Commission ROW (given permission from those agencies). Parking lot to include a vault toilet and site information bulletin board.

2. Scope Item #2: Provide pedestrian path from parking lot to water fall viewing location(s) – Evaluate topography and other potential site constraints in providing 100% compliance with ADA accessibility while developing this public pedestrian route.

3. Scope Item #3: Provide pedestrian bridge crossing of Hammel Creek – Collect all data necessary to design and permit a pedestrian bridge across Hammell Creek to provide public access to the public viewing areas anticipated to be best vantage for public enjoyment at the site. Develop conceptual design and cost estimates for pedestrian bridge.

4. Scope item #4: Waterfall observation platform(s) – Collect all data necessary for conceptualizing the development of 1 or more observation platforms for viewing the waterfalls.

5. Scope Item #5: Safety barriers – Evaluate options for providing safety barriers to channel the public to a safe viewing location and to prevent public access to areas where danger is present.

Scope Item #1: Establish driveway and parking area

Study the establishment of public parking off M-26 and on the property owned by the State of Michigan (Department of Natural Resources). Perform field analysis of potential site constraints which may limit the development of parking at the site. A cost-effective wetland delineation is requested at the site. The collection of site and topographic surveys are anticipated. The DNR had previously investigated the site and it appears that there is an area that measures approximately 130’ x 80 available for parking.

Alternatively, conversations with the Michigan Department of Transportation and Houghton County Road Commission may be warranted to understand permitting considerations of allowing a portion of the DNR’s proposed parking lot to overlap into public ROWs administered by those agencies. An 18 to 24 car parking lot may represent a ballpark estimate of the space desired. If a greater number of parking spaces is possible, the DNR would be interested in pursuing it. Aggregate surfacing of the parking lot and entrance drive (except for a paved commercial drive approach) is all that is anticipated at this time. Permitting discussions should determine the need (or lack thereof) of a culvert for storm water management along the entrance driveway.

The study shall consider clear vision concerns for locating the driveway along M-26 at a location which provides safe entry and exit from the site.

The parking lot shall include 1-2 ADA parking space(s) with concrete parking pad and access aisle. The number of ADA parking spaces will be in accordance with the Department of Justice’s 2010 Standards for Accessibility. The ADA parking area shall connect to the waterfalls pedestrian path trail head via an accessible route. The ADA parking area shall connect to the vault toilet and bulletin board via an accessible route which includes concrete sidewalk.

The locations of a site entrance sign and 2 MDOT Brown & White recreation directional signs (1 from each approaching direction) shall be studied.

Items which may apply to this scope item:

1. Site survey

2. Topographic survey

3. Soil borings & soil analysis

4. Limited wetland delineation

5. Permits (MDOT ROW, potentially Houghton County Road Commission ROW)

Scope Item #2: Provide pedestrian path from parking lot to water fall viewing location(s)

Study the establishment of a public pedestrian path from the parking lot to the optimum falls viewing location(s). Perform topographic and site surveys to conceptualize alignments, grades, stream crossings, and proposed waterfall observation platforms. Determine if an accessible route can be provided and if so, under what conditions. Review other site constraints such as bedrock and wetlands to determine the impacts to permitting and budgets.

3. Soil borings & soil analysis

4. Limited wetland delineation

Scope Item #3: Provide pedestrian bridge crossing of Hammel Creek

Study the establishment of a public pedestrian bridge location for crossing Hammell Creek. Perform topographic and site surveys to conceptualize alignments, grades, stream crossing locations, and access to proposed waterfall observation platforms. Determine if an accessible route can be provided and if so, under what conditions. Review other site constraints such as bedrock and wetlands to determine the impacts to permitting and budgets.

Perform hydraulic analysis modeling to determine size of clear opening over Hammell Creek. Conduct pre-application meeting with EGLE inland lakes and streams and EGLE flood plain to ensure bridge elevation and other factors are considered during the conceptual design phase.

Provide 3 conceptual bridge design options and cost estimates for potential solutions.

3. Soil borings & soil analysis

4. Hydraulic analysis

5. Inland lakes and stream – stream crossing inventory data sheet

Scope Item #4: Waterfall observation platform(s)

Study the establishment of waterfall observation platforms overlooking Douglas Houghton Falls. Perform site reconnaissance and viewshed analysis to identify the optimum locations for viewing Douglass Houghton Falls. Evaluate bedrock structure and stability and provide 4 conceptual observation platform designs. This could result in 2 concepts each at 2 locations (4 total) or 4 concepts spread out over 4 separate locations (4 total, 1 at each location) or any other arrangement of 4 concepts total over any number of sites.

Rock cores and structural analysis of the supporting soils is requested to inform the project team of a safe and durable location for establishing observation platforms which provide safe viewing for the public.

Conceptual design should consider safety barriers as part of the structure and/or adjacent to the structure to support their design concepts. Additionally, concepts should include ADA accessibility viewing considerations so that individuals of all abilities can enjoy the view of the waterfalls.

3. Soil borings/rock cores & soil analysis

Scope Item #5: Safety barriers

Study the establishment of safety barriers to provide public safety protection at the site. Review concepts for site pedestrian path, stream crossings, observation platform location(s), and site boundary and provide recommendations for locating additional safety barriers for guarding the public against locations of the property that may poses a danger. Provide a minimum of 2 concepts for safety barrier type.

Budget:

A project budget of approximately $230,000 has been established exclusively for the construction and construction contingency for this project. Additional construction funding may be requested based on the outcomes of the Phase 100 Study.

Schedule:

The DNR wishes to construct the utility improvements during the 2024 construction season.

Occupancy:

The site will remain open to the public throughout the information gathering, study, and design phases.

PROFESSIONAL SERVICES:

The Professional Services Contractor (PSC) shall provide complete Phase 100 Study services and output for the project. The PSC shall include any required Phase 200 Programming and 300 Schematic Design tasks necessary to complete the study. Professional Services shall include, but are not limited to, the following:

• The PSC shall be responsible for gathering and verifying all base information required to present viable options, while presenting and documenting all options considered and reasons that some options were considered non-viable. Review veracity of site data and information obtained sufficiently to confirm adequacy for intended use.

• Gathering all base data and study development information that shall ultimately be necessary for study completion.

• Following site condition assessments, identify potential options and evaluate, rate and rank suitability for consideration and recommendation based on priorities conveyed by the DNR at the study kickoff meeting. Note in advance that accessibility and site safety features for public use will be primary and non-negotiable priorities.

• Include additional PSC opinions or recommendations in the study that are relevant for owner consideration for decisions and ranking on which option to proceed with.

• Prepare and provide general cost estimates for design, construction and other tasks identified as necessary to complete each potential option identified during study efforts.

• Prepare and provide general schedule timelines for design, construction and other tasks identified as necessary to complete each potential option identified during study efforts.

• Identifying development information that shall ultimately be necessary for plans, submittals, and permit applications considerations required for LARA, DEQ, USACE, MDOT/road commission, and governing agency approvals for the selected option(s).

• Provide a schedule in the proposal for study implementation.

• Maintain an inclusive, transparent, and informative relationship with DTMB and DNR-PRD.

• Proposed Outline for Phase 100 Study

A. Index

B. Background / summary of issue / purpose of study

C. Scope Item 1 – Establish driveway and parking areas

i. Review property boundaries and ROW considerations

ii. Review site survey and topographic survey considerations

iii. Review soils information considerations

iv. Review wetland considerations

v. Review permitting requirements

a. Proposed driveway alignment and clear vision considerations

b. Driveway requirements for width, tapers, curb & gutter, culverts, and approach surfacing

c. Determine if placing portions of parking lot within ROW is allowable.

vi. Evaluate capacity of proposed parking lot

vii. Evaluate proposed grade establishment of parking lot and how it relates to the entrance drive, storm water management, and the consideration of providing an accessible route to the waterfall viewing location.

viii. Evaluate location of proposed site entrance sign

D. Scope Item 2 – Provide pedestrian path from parking lot to waterfall viewing location

i. Evaluate property boundaries and public access to waterfall considerations.

ii. Evaluate site survey and topographic survey and ADA accessibility considerations.

iii. Evaluate soils information considerations

iv. Review wetland considerations.

E. Scope Item 3 – Provide pedestrian bridge crossing of Hammell Creek

i. Evaluate site survey and topographic survey

ii. Evaluate site survey and topographic survey considerations

1. Hydraulic modeling

2. Siting of the proposed bridge

3. ADA accessibility

iii. Review soils information considerations for abutment design

iv. Develop 3 conceptual bridge designs

1. Discuss advantages and disadvantages of each

2. Provide cost estimates

3. Make recommendation

v. Perform Pre-Application meeting with EGLE, incorporate findings in 100% complete report

F. Scope Item 4 – Waterfall observation platform(s)

i. Evaluate site and topographic analysis

ii. Evaluate viewsheds of waterfall and identify optimum sites for viewing the waterfall

iii. Evaluate soils and rock core information

1. How will bluff stability affect siting of proposed observation platforms

2. How will bluff stability affect foundation design and durability of proposed observation platforms

iv. Provide conceptual design of 4 observation structures

1. Discuss advantages and disadvantages of each

2. Provide cost estimates

3. Make recommendation

G. Scope Item 5 – Safety barriers

i. Evaluate property boundaries, proposed pedestrian access route alignments, proposed stream crossings, and proposed observation platforms and identify areas where site safety barriers are needed

ii. Provide site safety fencing material options

1. Provide cost estimates for each system

2. Provide pros and cons of each

3. Make recommendation

PROPOSAL REQUIREMENTS:

A complete PSC proposal shall include, at a minimum:

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/requested in the Project Statement and/or RFP.

2. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract

3. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during the study phase and during the design phase and indicate which meetings, if any, will need to be on-site.

b. PSC shall detail the number of site inspections anticipated during the construction of the project in their proposal.

c. The PSC shall detail the anticipated number of construction progress meetings anticipated during the project in their proposal. PSC shall assume that construction progress meetings will occur concurrently with some of the aforementioned site inspections.

4. PSC shall detail all reimbursable expenses for each phase. PSC must include the following services in their proposal. Please reference the ALLOWANCES section for allowance amounts to be included for items listed below.

a. Phase 100 Design Services

i. List and include all field services and testing required for study development, with consideration toward the future ultimate use for design of the project, as reimbursable expenses.

1. A site survey and topographic survey for the areas of project work

2. Soil probes, soil borings, and rock cores as required for determining extent of bedrock, strength of bedrock, and/or soil conditions associated with proposed improvements.

3. Archaeological survey – identify need, do not include cost. DNR will endeavor to perform this in-house if needed.

ii. List and include all reimbursable expenses necessary to research DLARA plan review elements that pertain to limiting and restricting viable options for study recommendation. This shall include reviewing application preparation information in this phase, but application submission and application fees will be included in Phase 400 in the future.

iii. List and include all reimbursable expenses necessary to research construction permitting by EGLE Inland Lakes and Streams that pertain to limiting and restricting viable options for study recommendation. This shall include reviewing application preparation information in this phase, but application submission and application fees will be included in Phase 400 in the future.

iv. List and include all reimbursable expenses necessary to research permitting related to EGLE Flood Plain that pertain to limiting and restricting viable options for study recommendation. This shall include reviewing application preparation information in this phase, but application submission and application fees will be included in Phase 400 in the future.

v. List and include all reimbursable expenses necessary to research permitting related to MDOT Right of Way permit application for construction of a new driveway. This shall include reviewing application preparation information in this phase, but application submission and application fees will be included in Phase 400 in the future.

vi. List and include all reimbursable expenses necessary to research permitting related to LHD construction of a vault toilet. This shall include reviewing application preparation information in this phase, but application submission and application fees will be included in Phase 400 in the future.

vii. List and include any additional permitting or testing anticipated to be required as reimbursable expenses.

viii. List and include any other anticipated reimbursable expenses in the respective phase(s).

ALLOWANCES:

Identify and itemize all reimbursable and travel expenses in the PSC Cost proposal as allowances. The allowance amount shall include the expenses for the scope of work indicated (permit fees, plan review fees, materials testing, effluent testing, etc.) as well as the PSC staff labor to perform the scope of work indicated for each respective allowance (i.e., PSC staff time spent filling out an application for plan review or collecting samples for hazardous materials testing would be included in the allowance). If the PSC feels the allowances listed are not adequate to cover their expenses and staff time for any allowance, the PSC shall state so in their proposal and include the additional amount they feel is needed to adequately complete the scope of work for the respective allowance.

PSC shall include the following as reimbursable expense allowances in their proposal:

1. $1,000 reimbursable allowance for reconnaissance and pre-application meetings for plan review and permit applications toward future completion (Ph400) of the following tasks:

a. LARA BCC Application for Plan Examination for utility work

b. EGLE Inland Lakes and Streams & Flood plain permit

c. MDOT ROW

d. LHD vault toilet permit

2. $10,000 reimbursable allowance for site survey, and topographic survey

3. $5,000 reimbursable allowance for prudent soil borings, rock cores, and soil sampling. Indicate whether archaeological clearance prior to implementation at proposed locations will be anticipated to be necessary.

4. No allowance for wetland delineation at this phase. Advise if delineation will be needed for future phasing (Phase 400).

5. No allowance for archaeological survey at this phase

PSC may include the following as reimbursable expense allowances in their proposal:

1. Any additional anticipated permit applications – PSC shall identify the specific additional permit(s) required and include a “permitting” allowance for the amount they determine necessary.

a. Houghton County Road Commission right of way permit application for seasonal road.

2. Any other miscellaneous expenses – PSC shall identify the specific miscellaneous expenses required and include a “miscellaneous expenses” allowance for the amount they determine necessary. The miscellaneous expenses shall be allowed reimbursable items per the PSC contract.

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required per the PSC contract.

2. PSC to follow DTMB naming convention of DTMB file number / project name / Y (contract) number / subject on all project documents.

3. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

4. PSC shall provide a progress summary e-mail to the project team every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

ATTACHMENTS:

1. Maps

a. 1A - Proposed site development plan

b. 1B - Certificate of Survey

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90656, 92533, 92517, 92586

DESIRED SCHEDULE OF WORK

Conduct and complete current work scope in 2023.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to the DTMB- DCD Project Director no later than 2:00 p.m., EST on Thursday February 2, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov