Project Statement 22314.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph

Street Lansing, Michigan 48909

FILE NUMBER

751/22314.TAP

ACCOUNTING TEMPLATE

Index 5518

PROPOSAL DUE DATE

March 2, 2023

CLIENT AGENCY

Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Visitor’s Center Modernization/Porcupine Mountains Wilderness State Park, Ontonagon, MI

PROJECT ADDRESS (if applicable) 33303 Headquarters Road, Ontonagon, MI 49953

CLIENT AGENCY CONTACT

Eric Cadeau, Western UP Regional Field Planner Michael Knack, Park Manager at PMWSP

TELEPHONE NUMBER / E-MAIL ADDRESS

C: 906-241-8318 cadeaue@michigan.gov O: 906-885-5274 knackm@michigan.gov

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski, Project Director Danielle Newman, Field Rep

TELEPHONE NUMBER

C: 906-242-0973 pawlowskit@michigan.gov C: 517-331-5369 newmand6@michigan.gov

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be held Tuesday, February 21, 2023, 10:30 a.m., EST via MS Teams online. Interested PSCs must RSVP via email to the DTMB-DCD Project Director to receive a MS Teams invitation to the online pre-proposal meeting. Advance RSVPing is advised, as RSVPs received the day of the meeting may not receive invitations due to the PD’s calendar being otherwise full that same day. No walk-through will be conducted at the site.

MANDATORY (Check box if Mandatory)

PROJECT DESCRIPTION/SERVICES REQUESTED

The American Rescue Plan Act (ARPA) is an unprecedented statewide infrastructure investment that provides a $250 million investment in Michigan State Park Infrastructure. One project with 3 scope items is being targeted in this request for proposals at the Porcupine Mountains Wilderness State Park (PMWSP).

The project as described below is intended to be awarded to one professional service contactor (PSC) to ultimately provide planning, design, and construction services. ARPA funding requires that all project funds be obligated by December of 2024 and spent by December of 2026. The successful PSC will be responsible for providing guidance on how to coordinate and schedule planning, design and construction in a manner that will allow the project team to meet the outlined deadlines. The Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD) typically prefers to minimize construction during the primary use seasons between Memorial Day and Labor Day to limit impact to visitor services and revenue, and it should be noted here that the Visitor’s Center is closed for the winter season from approximately November 1 to April 1 annually which provides an opening for construction. However, the agency recognizes the need at times to consider the possibility for facility closures during normal use timeframes to allow for efficient work completion, cost effectiveness and practical applications. Also, the agency is exploring the possibility of engaging with a construction manager as an additional team member to provide assistance during planning and design and to lead appropriate aspects of the project during construction. The PSC shall prepare proposals at this time based on the assumption that a construction manager will not be included. If construction manager services are added in the future, overlapping PSC services should be anticipated to be modified as appropriate.

The MDNR - PRD is requesting professional architectural and engineering services be proposed at this time for the following scope items at Porcupine Mountains Wilderness State Park, utilizing Phase 100 Study, Phase 200 Programming and Phase 300 Schematic Design professional services:

1. Scope Item #1: Study the options for modernization of the interior spaces of the building via internal floor plan alterations

Review the primary functions of the building [registration of back country overnight users, interpretation of the Park’s unmatched natural and cultural resources, and public services (restrooms, information, concessions)]. Perform use, function, and flow analyses of the occupants’ use of the building. Develop options for floor plan alterations that better serve the public because of this analysis.

a. Consider a modest addition to the Visitor’s Center to accommodate an expansion to the public restrooms if necessary.

b. Review structural capacities of the building to identify and document the building’s limitations.

c. Lead a programming and schematic design effort that engages the DNR project team in reviewing current uses, public occupancy, staff occupancy, and agency priorities in informing floor plan alteration options.

2. Scope Item #2: Evaluate the building’s supporting utility systems and make recommendation on system upgrades

Evaluate the building’s electrical, potable water supply and distribution, sewage disposal, and HVAC systems. Make recommendations for system upgrades or replacements based on age, capacity, condition, and code compliance.

3. Scope Item #3: Evaluate the building’s compliance with the Michigan Barrier Free Code and the 2010 Department of Justice’s Standard’s for Accessibility

Evaluate the building’s compliance with ADA accessibility. Identify all non-compliant components.

Consider how proposed floor plan alterations will be designed to address ADA accessibility.

Identify all other ADA access defects not addressed by the recommended floor plan alteration, provide a prioritized list of renovations that could be performed to address remaining ADA compliance issues.

It is fully anticipated (but not guaranteed) that the PSC contract will be modified to subsequently provide Phase 400-700 services to facilitate design and construction according to the recommendations, findings, and option selections from the Ph100-300 study/programming/schematic design effort. Expanded details related to the above scope summaries are:

Scope Item #1: Study the options for modernization of the building’s interior spaces via internal floor plan alterations

The existing Visitor’s Center building has experienced a change in use over the recent decade which has driven a higher attendance due to the requirement that backcountry overnight guests (back country campsites, yurts, and cabins) are required to register for their overnight stay(s) at the Visitor’s Center. This change in use, coupled with an increase in the public’s visitation of the park in general has dramatically increased the public’s use of the Visitor’s Center building. This public use now overwhelms the public spaces that exist in the front 2/3’s of the building, with the remaining 1/3 of the building being a significantly under-utilized “auditorium” space. This auditorium space includes an area for viewing an 8-minute video of the park. The video readily displays its age (filmed in the late 80’s / early 90’s). Perhaps the auditorium concept is no longer the best way to introduce visitors to the park. Perhaps the auditorium space is not the highest value use for this floor space. Additionally, the physical spaces and hierarchy of function that the exhibit hall and gift shop play should be evaluated to determine if these functions will be incorporated (or incorporated in the same way) as they currently are.

Due to the occupancy, the demand on the existing restrooms significantly exceeds the number of fixtures provided. The women’s restroom currently provides 2 water closets and 2 sinks. The men’s restroom currently provides 1 urinal, 1 toilet, and 2 sinks. An anticipated scale of expansion in the women’s restroom may provide a total of 4 water closets and 3-4 sinks. An anticipated scale of expansion in the men’s restroom may provide a total of 2 toilets, 2 urinals, and 3-4 sinks. Options are to be investigated for expanding the restrooms either entirely within the existing Visitor’s Center, partially within and partially in an addition to the existing visitor center, or entirely an addition to the Visitor’s Center.

The successful Professional Services Consultant (PSC) will seek to understand the occupancy pressures on the existing building and structure a study of the DNR’s priority functions of the building. The PSC will develop multiple (a target of 3 unique options) schematic diagrams of public use functions (registration, interpretation, visitor services), occupancy and functional space requirements, and the required pedestrian travel corridors to and from each. These options and the design commentary which results from the reviews of them will form the basis of the recommended floor plan alterations resulting from the study.

Review structural capacities of the building to ensure the DNR and DTMB project team are aware of the building’s limitations. Outline how existing partitioning of the internal spaces affect snow loading capacities and how floor plan changes may factor into this discussion. Provide detailed inspection of other structural elements (foundation, walls, etc.) and provide recommendations if defects or deficiencies are found. The presence of carpenter ants has previously been reported with the facility.

At a 75% complete report, provide an in-person public input session at the park and/or within the Village of Ontonagon and including a virtual component to capture public interest in alterations with the Visitor’s Center offerings. Concurrently offer interested stakeholders an opportunity to review the documents via a press release and webhosting of the plans. Non-attendees shall be permitted to submit comments electronically (via email) to add to the comment pool. Conduct a follow up meeting with the agency to review in person commenting and other comments submitted via mail, email, or phone call. Integrate the Project Team’s understanding of how the study will adapt to public input comments into the 90% complete report.

The 75% complete report will be supported by 3 schematic design floor plans and cost estimates. The 90- 95% complete report will produce 1 recommended schematic design floor plan, it will retain the 3 prior schematic floor plans and cost estimates as appendices to the final report.

Scope Item #2: Evaluate the building’s supporting utility systems and make recommendation on system upgrades

The existing building was constructed circa 1982, its supporting utilities may or may not have been upgraded since the original construction. The DNR is asking the PSC to evaluate each of the utility systems for adequacy regarding capacity, age, condition, and code compliance.

a. Produce a basis of design for water and sewage disposal. Review proposed floor plan alterations against existing supporting utility capacities. Make recommendations for upgrades where necessary. Review systems for defects and deficiencies, provide recommendations for upgrades.

b. Evaluate electrical supply to building. Evaluate service panel, circuits, conductors, and point of use components. Make recommendations to address defects and deficiencies. Make recommendations based on proposed floor plan alterations.

c. Evaluate HVAC and insulation systems. Compare existing conditions versus code compliance requirements based on the alterations proposed. Provide guidance to the DNR to determine which system systems upgrades are required and/or desired. Fully illustrate the scale of options available.

d. Ensure controls are accessible to the staff operating the building. Currently staff working the registration desk are required to leave the building and enter a maintenance entrance to reset circuits, operate lights, or operate ceiling fans.

Scope Item #3: Evaluate the building’s compliance with the Michigan Barrier Free Code and the 2010 Department of Justice’s Standard’s for Accessibility:

Evaluate the building’s compliance with ADA accessibility. Identify all non-compliant components.

Consider how proposed floor plan alterations will be designed to address ADA accessibility. Identify all other ADA access defects not addressed by the recommended floor plan alteration, provide a prioritized list of renovations that could be performed to address remaining ADA compliance issues.

a. Evaluate the ADA access route from parking lot(s) through the set of double doors at the front of the building are included in the evaluation of the building’s ADA compliance.

b. Evaluate ADA access to other exterior entrances of the building. Provide recommendations to these routes and entrances based on ADA compliance requirements.

An outline for the deliverable provided as a result of the Phase 100/200/300 effort may include the following sections:

1. Purpose of report

2. Documentation of existing conditions

a. Building condition

a. Structural analysis

b. Energy Code compliance

b. Restroom capacity

a. Basis of design

b. What is required to meet industry standards per occupancy.

c. Utility analysis

a. Potable water

b. Sewer

c. Electric

d. HVAC

d. An analysis of overutilized and underutilized spaces

e. ADA accessibility compliance

3. Description of agencies goals for the primary functions of the building and achieving floor plan alterations.

a. Primary functions of building

b. Secondary functions of building

c. Tertiary functions of building

d. Agency priorities

e. Public input summary

4. Options considered

a. Floor plan options

b. Pros and cons of each option

c. Conceptual cost estimates of each option

5. Recommendations.

a. Hierarchy of function recommendations

b. Floor plan recommendations

c. Phasing recommendations

6. Appendices

a. Plan view of each floor plan option

b. Cost estimate of each floor plan option

c. Record drawings

d. Basis of design

e. Other technical findings

- Structural analysis

- Soil borings

- Etc.

Budget:

A project construction budget including contingency has been established at $830,000. PSC services and DTMB administration funds are in addition to that budget.

The actual funding amount needed to address the selected infrastructure priorities is intended to be developed by the PSC in the course of providing professional services. The project is funded with Federal American Rescue Plan Act funds and will require Davis Bacon wage rates and Buy American preference.

The successful PSC will be required to have a Unique Entity Identifier (UEI) number to receive payment for services.

Occupancy:

The Porcupine Mountains Wilderness State Park’s Visitor’s Center will remain open to the public roughly from April 1 through November 1 annually throughout the information gathering, study, design, and construction phases. A portion of the site may be closed, if approved, during construction. Field work by the PSC and construction scheduling must be coordinated with the MDNR in advance to minimize disruption to MDNR operation of the project site.

SERVICES REQUESTED:

The Professional Services Contractor (PSC) shall provide Phase 100 Study, Phase 200 Programming and Phase 300 Schematic Design services, as appropriate, for the purposes of developing the report, 3 schematic concepts, 1 final recommended floor plan concept and associated conceptual cost estimates.

At this time, the Phase 400 (Preliminary Design), Phase 500 (Final Design) and Construction Administration services for Phase 600 Office Services and Phase 700 Field Services will not be included in the PSC contract.

Professional Services shall include, but are not limited to, the following:

1. Phase 100 Study for all scope items:

a. The PSC shall review available as-built information. The as-built record drawings and/or specifications may be incomplete, and to some extent, inaccurate. As-built record documents are required to be verified by the PSC to the extent required to ensure an accurate and complete basis for future design. The PSC will be responsible for documenting the existing site conditions in the anticipated project area and gathering any required topographic and geotechnical information necessary for completing the study. This will include performing a site survey, topographic survey, soil borings, and soil samples to determine composition of the existing soils and their adequacy for an addition to the building or for ADA compliant sidewalks.

b. Analyze the gathered site condition information and develop three schematic design options for the floor plan alterations. Provide a brief discussion outlining the pros and cons of each option as well as an estimated construction cost for each option.

c. At a minimum, the PSC shall virtually meet with the MDNR for a design kickoff meeting and to review the options being developed at 50%, 75%, and 95% development of the Phase 100 options. The PSC is responsible for the submittal of 50%, 75%, and 95% Study Documents and estimates for owner review a minimum of ten (10) working days prior to the proposed review meeting dates. The PSC shall consider any feedback and comments received from the MDNR and revise or refine the study options after the review meetings. The PSC shall develop a Final Phase 100 Study Report including all options with estimates and a final recommendation for design.

PROPOSAL REQUIREMENTS:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the provision of professional services and development of Contract Documents and Construction Administration.

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/requested in the Project Statement and/or RFP.

2. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

3. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during each phase and indicate which meetings, if any, will need to be on-site.

b. PSC shall detail the number of site visits anticipated in their proposal.

c. The PSC shall detail the anticipated number of progress/review meetings anticipated during the project in their proposal.

4. PSC shall detail all reimbursable expenses for each phase. PSC must include the following services in their proposal. Please reference the ALLOWANCES section for allowance amounts to be included for items listed below.

a. Phase 100-300 Services

i. List and include all field services, inspections and testing required for the proper study and vetting of existing conditions of the project as reimbursable expenses.

1. A site survey and topographic survey for the areas of project work

2. Soil borings as required for any additions – PSC to detail the type and number of soil borings

3. Structural inspections.

4. Hazardous materials survey, testing, and report for the existing building

(identify as an alternate not included in the PSC base scope).

ii. List and include any other anticipated reimbursable expenses in the respective phase(s).

ALLOWANCES:

Identify and itemize all reimbursable and travel expenses in the PSC Cost proposal as allowances. The allowance amount shall include the expenses for the scope of work indicated (e.g., Permit fees, plan review fees, materials testing, effluent testing, etc.) as well as the PSC staff labor to perform the scope of work indicated for each respective allowance (i.e., PSC staff time spent filling out an application for plan review or collecting samples for hazardous materials testing would be included in the allowance). If the PSC feels the allowances listed are not adequate to cover their expenses and staff time for any allowance, the PSC shall state so in their proposal and include the additional amount they feel is needed to adequately complete the scope of work for the respective allowance.

PSC shall include the following as reimbursable expense allowances in their proposal:

1. $5,000 reimbursable allowance for site survey and topographic survey

2. $7,500 reimbursable allowance for soil borings and soil sampling

PSC may include the following as reimbursable expense allowances in their proposal:

1. any other miscellaneous expenses – PSC shall identify the specific miscellaneous expenses required and include a “miscellaneous expenses” allowance for the amount they determine necessary. The miscellaneous expenses shall be allowed reimbursable items per the PSC contract.

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required per the PSC contract.

2. PSC to follow DTMB naming convention of DTMB file number / project name / Y (contract) number / subject on all project documents.

3. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

4. PSC shall provide a progress summary e-mail to the project team every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

5. PSC Proposal shall include a statement and opinion on the potential for value added (or not) to the outlined scope of work, planning design and construction process if a construction manager is commissioned by DTMB and MDNR PRD. The statement should note whether the PSC has worked on projects with a construction manager or not and if so whether the project was or is comparable to the work described. The statement should outline how the construction manager would add valve and at what point in the planning, design and construction process the construction manager would be included for best impact. Outline potential negative results and or lessons learned from previous project experiences with construction managers.

6. All vendors shall obtain a Unique Entity Identifier (UEI) number via the Federal System for Award Management (SAM.gov) website/process and register it in SIGMA as a pre-requisite for payment.

7. DTMB projects are subject to SOM prevailing wages under the Governor’s administrative rule issued in 2021, and ARPA funded projects are subject to prevailing wages under the Davis Bacon Act.

8. Buy American Preference: As appropriate and consistent with the law, the non-federal entity should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured projects).

ATTACHMENTS:

1. Record drawings of park layout, utilities, buildings, and roads

a. 1A – “A-121 Visitor Center”

b. 1B – “E-136 Visitor Center and Service Area Development”

c. 1C – “E-139 Visitor Center Sewage System”

d. 1D – “L-120 Porcupine Mountains VC & Service Area”

e. 1E – “L-120 Visitor Center and Service Area”

f. 1F – “U-1 Visitors Center”

g. 1G – “Visitor Center – Storage Building layout plan”

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90652, 90610, 92533

DESIRED SCHEDULE OF WORK

MDNR prefers construction be targeted to occur in the 2024 construction season. The Visitor Center closes from approximately November 1 through April 1 annually and could be occupied by a contractor to perform the renovations.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

The project is funded with Federal Funds which require obligation of an executed construction contract by no later than December 31, 2024, with full expenditure of Consultant and Contractor pay requests by December 31, 2026. An acceptable alternative construction contract would target construction in the 2025 construction season.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. All questions should be emailed to Tom Pawlowski at pawlowskit@michigan.gov by Thursday, February 23, 2023, at 2:00 p.m. EDT.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, MDNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:pawlowskit@michigan.gov