Project Statement 22278.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph

Street Lansing, Michigan 48909

FILE NUMBER

751/22278.TAP

PROPOSAL DUE DATE

March 23, 2023

CLIENT AGENCY

DNR Parks and Recreation Division

PROJECT NAME AND LOCATION

Bill Nicholls Trail Improvements PROJECT ADDRESS (if applicable) Painesdale, MI, Adams Township, Houghton County – see attached location map

CLIENT AGENCY CONTACT

Jeffrey Kakuk, kakukj@michigan.gov

TELEPHONE NUMBER

906-250-5818

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski, pawlowskit@michigan.gov

TELEPHONE NUMBER

517-242-0973

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A mandatory pre-proposal meeting will be conducted online via MS TEAMS on Thursday, March 9, 2023 at 11am ET. Interested professional services firms should RSVP a request to attend via email to the DTMB- DCD Project Director not later than by close of business the day prior to the meeting date in order to receive the online meeting invite.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on project location, individuals may be required to wear masks to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Professional Services Contractor (PSC) is to provide Phase 500 Final Design Services, and partial Ph400 Preliminary Design Services as needed, for complete evaluation of the sites identified needing design for improvements, stabilization and repairs. Complete Phase 500 PSC services are required, and there may be other services yet undefined that may be proposed by either the Client Agency or the PSC in an effort to augment designs that best serve the Owner. The design and recommendations shall be compatible with existing MDNR operational and facility requirements and practice.

Professional Services shall include but are not limited to the following:

1. The PSC shall be responsible for gathering and verifying all base information required for proper condition and evaluation of the sites. At a minimum, document searching, field inspection, surveying, soil boring, and material testing services may be required. There are 22 locations of mailto:smithD76@michigan.gov interest along nearly 2 miles of trail, with 21 culvert structures needing replaced as well as trail grading and considerations for the Adams Township municipal water supply line within the trail.

2. Phase 400 (as needed) and Phase 500 professional architectural/engineering services. A modification proposal for Phase 600 and 700 services may be requested after designs for each location are completed if and when construction funding becomes available.

3. Design development that meets the approval of the MDNR and recommendations that comply with all related SESC requirements.

4. Providing 50%, 90% and as-bid final design documents. Predesign and partial design meetings shall include options for possible and recommended actions, with sketches, details, diagrams, cost estimates, etc. to aid DNR in making informed decisions when considering the improvements suggested. Provide estimated costs and schedules at each point of design completion.

5. A rapid timeline for design is desired/required to meet the not-to-exceed target deadline for the application of grant funding for construction.

Provide a standard Billing Rate Not-to-Exceed PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB State Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration.

The PSC proposal shall include:

1. Clear documentation of the number of meetings proposed and indicate whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall include meeting minutes for all project meetings, including online/virtual meetings.

2. All manpower and costs required for proper Phase 400&500 Design Phase Services. Include all reimbursable costs; including, travel, meals and lodging and include an itemized list of these costs.

3. All field, material and other testing required for the proper implementation of a conditions assessment shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements.

4. For scheduling purposes, assume 2 weeks of Owner review of the 50% and 95% submittals prior to conducting the scheduled review meetings.

5. Provisions for providing a weekly progress summary email to the project team during the project.

The email shall briefly document the week’s progress by the PSC and also report schedule compliance, including proposed actions to get back on schedule should schedule slippage occur.

The PSC shall include in the PSC Cost proposal the following Owner’s Cash Allowances as Reimbursements:

1. Owner’s Cash Allowance of: none.

PROJECT DESCRIPTION:

MDNR desires to get a Professional on board to design improvements along 1.85 miles of trail corridor (Sites BN124-4 to BN143-1, see attached scope writeup and map). The scope includes replacement of 21 culvert structures, repair of 1 structure, reconstruction of trail surface and ditching, and coordination and design that factors in the Adams Township municipal water supply line presence under the trail and Adams Township’s ongoing project for line replacement.

Engineering survey and design is needed to prepare a package for construction bidding. Tasks anticipated include site survey and conditions analysis, HY-8 calculations, stream restoration on the downstream property, easement issues related to private property, Joint Permit Application completion, etc. for a complete design. Phased design may be considered to coordinate with the Adams Township water line project.

ADDITIONAL CONSIDERATIONS:

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders and telephone communication logs. The project files shall be maintained in electronic format and delivered to the DTMB Design and Construction Division Project Director with the PSC’s final Payment Request.

ATTACHMENTS:

1. Bill Nicholls DNR Trail – Adams Township Trail Improvements

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 92517, 92533, 92542, 92588

DESIRED SCHEDULE OF WORK

Designs sufficiently complete prior to July 14, 2023 grant application submittal deadline for construction funding.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to pawlowskit@michigan.gov, no later than 5:00 p.m., EASTERN on Thursday, March 16, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:pawlowskit@michigan.gov

Bill Nicholls DNR Trail - Adams Township Trail Improvements February 27th, 2023

Design of trail corridor for 1.85 miles (sites BN124-4 to BN143-1) that includes replacement of 21structures, repair of 1 structure and the reconstruction of trail surface and ditching to ensure effective surface water transportation.

Project to include the Phase 500 work with Phase 600 and 700 services once construction funds are acquired:

Project may require a Phased approach due to cost and coordination efforts with Adams Township water line replacement project.

Work scope overview:

• Conduct 22 Site Surveys including a trail topographic survey to address ditch construction over 1.85 miles of the Bill Nicholls Rail Trail

• Incorporate trail ditch construction to address surface water flows. Removal of existing access roads and small valley fills should be part of the design consideration

• Trail width of 14’ with 2’ vegetative shoulders is preferred final surface design.

• Trail surface shall be capped with 23A gravel at a depth of 6”

• Bank stability is of concern at several sites and design to include slope restoration and/or protection within the 1.85 mile corridor.

• Collaboration with DNR FISH Division to meet aquatic pass ability and priority stream standards where necessary.

• Design shall review options (lower trail elevation, sheet pile, bank armoring, etc.)

to keep construction within the DNR ownership ROW (see spreadsheet for details). Possible Easement assistance if a new structure design must extend beyond the varied DNR ownership.

• Utilize HY-8 stream flow evaluation when required to meet a minimum 200-yr rain event for each structure.

• EGLE and USACE (if required) JPA - (preparation only as construction funds must be acquired before submittal)

• Bid packages per DTMB standards

• Engineers’ construction cost estimates

Project design influencing factors:

• The Adams Township water main is within this entire trail segment. This 16” watermain and communities it serves will impact both construction and design.

Ideally site replacement could coordinate with watermain replacement. Design of water bypass or support shall be coordinated in event that both projects would not occur together.

• Incorporate known and proposed utilities into design process.

• Natural passage of fish, reptile, amphibian, and mammals within the larger valley floors shall be considered during design.

• Commercial Logging activities will be occurring on this trail during its lifespan.

• Snowmelt and spring rains can combine to match or exceed 100-year storm models. This should be a consideration at locations and factor for requiring designs based on a 200-yr storm event.

• Most existing structures are original to the railroad construction and documented on the 1916 Val Map (V1-C_7) of the Copper Range Railroad.

• Logging access roads have been installed in many areas which have impacted the drainage patterns. These access points can be removed or redesigned within the DNR ROW. The use of hardened ditch lines may be used at locations providing needed access.

• When elevations vary greatly in valley at inlet and outlet the use of a stepped plunge pool outfall shall be utilized in lieu of a steeply pitched culvert. This design shall follow the bank slope with a rock stepping that is irregular in stepping and stone size.

• Clay soils are present within the area and soil borings may be required for some site designs.

Culvert Site Details:

• Culvert replacement design (based on above factors) shall utilize concrete at all locations below the watermain and a minimum 14-gauge poly coated CMP (24” and under) or 12-gauge poly coated CMP at all other locations.

• All concrete pipe joints shall be gasketed, mechanical tied and geotextile wrapped.

• All CMP pipe joints shall include wide bands, geotextile wrap, and possible gasketed joints when depth warrants.

• Ephemeral culvert inlets shall incorporate an end section with trash rack

• Culvert length, slope and flow forecast shall be reviewed to minimize the water velocity increase within culvert pipe.

• The existing valley floor has changed over the 100+ years since original construction. Several sites should be reviewed for modification of proposed structures to better align with natural surroundings and surface water flows.

DNR INDIVIDUAL SITE DESIGN RECOMMENDATIONS:

BN124-4 to BN125-1 DESIGN - Val map shows a small culvert that no longer exists. This section has multiple user constructed trails to access Painsdale. Preferred design would be to abandon the user created access points and construction ditching on north side directing surface flows toward BN125-1.

BN125-1 REPLACE FAILED STRUCTURE - Site was previously surveyed by UPEA as FEMA BN07. Review possibility of filling this small valley and raising the culvert. Also review creating a plunge pool stepped outfall in lieu of steep pitch culvert. Bank slope stability is a concern at this site.

BN125-1 to BN126-1 DESIGN - North side of trail should have a ditch line designed to carry surface flows toward BN125-1 and/or BN126-1

BN126-1 REPLACE FAILED STRUCTURE - Site was previously surveyed by UPEA as FEMA BN08. Review possibility of lowering the grade to improve grade bank slopes in addition to replacement of existing culvert. Bank slope stability is a concern at this site.

BN127-1 REPLACE FAILED STRUCTURE - Replace culvert with appropriately sized structure.

BN128-1 REPLACE FAILED STRUCTURE - Replace culvert with appropriately sized structure.

BN129-1 REPLACE FAILED STRUCTURE - Review possibility of lowering grade to improve grade bank slopes. Culvert is below existing terrain, and the replacement orientation should be reviewed to best meet existing conditions.

BN129-1 to BN131-1 DESIGN - Develop ditching on both sides of grade to carry water to appropriate culvert. Dump Road intersection shall be designed as a hardened dip to incorporate ditch and ensure surface water flows are directed to culverts and not trail surface.

BN130-1 REPLACE FAILED STRUCTURE - Replace culvert with appropriately sized structure.

BN131-1 REPLACE FAILED STRUCTURE - Review possibility of lowering grade to improve grade bank slopes. Culvert is below existing terrain, and the replacement orientation should be reviewed to best meet existing conditions. Bank slope stability is a concern at this site.

BN132-1 REPLACE FAILED STRUCTURE - Review possibility of lowering grade to improve grade bank slopes. Replacement of culvert should try and incorporate a natural bottom with benches to allow natural passage within valley floor.

Possibly a clam style box culvert with rock benches on each side. Utilization of sheet pile on north side to remain within DNR ROW shall also be reviewed. *Note: This site suffered a south bank sluff in spring 2022 and was temporarily stabilized by DNR with a steel sheet pile project designed by UPEA.

BN132-1 to BN133-1 DESIGN - Ensure trail design between culverts will accept and direct the high-volume surface flows traveling down Ravine Road and direct toward appropriate culvert inlets. Ravine road and trail intersection shall incorporate a hardened dip with ditch line establishment. It shall be noted that a large volume of sediment washes down this road and can deposit on the trail.

BN133-1 REPLACE FAILED STRUCTURE - Culvert is below existing terrain, and the replacement orientation should be reviewed to best meet existing conditions.

BN134-1 REPLACE FAILED STRUCTURE - Ensure that ditching and logging access roads are removed to transport surface water to structure. Review both depth and orientation of this structure.

BN135-1 REPLACE FAILED STRUCTURE - Ensure that ditching and logging access roads are removed to transport surface water to structure. Review both depth and orientation of this structure. Bank slope stability should be reviewed at this site.

BN136-1 INSPECT - This concrete box shall be inspected to confirm structural conditions. Minor spalling was noted on wingwalls, and repair recommendations should be developed.

BN137-1 REPLACE FAILED STRUCTURE - Replace culvert with appropriately sized structure.

BN138-1 REPLACE FAILED STRUCTURE - bank slopes and existing site conditions should be factored into replacement design. Review both depth and orientation of this structure.

BN138-2 ADD NEW STRUCTURE - Small valley that currently builds water that overtops trail. Design appropriately aligned and sized culvert with improved trail ditching.

BN139-1 REPLACE FAILED STRUCTURE - bank slopes and existing site conditions should be factored into replacement design. Review both depth and orientation of this structure.

BN139-2 ADD NEW STRUCTURE - Original culvert could not be located. This site collects surface water from the north ridge and the west and east trail surface. Review ditching and collection basin options to transport water along north side of trail and then under the trail discharging to south.

BN140-1 REPLACE FAILED STRUCTURE - culvert replacement should be designed to the existing site conditions

BN141-1 REPLACE FAILED STRUCTURE - culvert replacement should be designed to the existing site conditions

BN142-1 REPLACE FAILED STRUCTURE - culvert replacement should be designed to the existing site conditions

BN143-1 REPLACE FAILED STRUCTURE - culvert replacement should be designed to the existing site conditions