Project Statement 22269.pdf

DTMB-0427 (R 08/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

472/22269.SMD and 472/22329.SMD

PROPOSAL DUE DATE

09.29.2022, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Bellamy Creek CF – Paving Improvement Project (472/22269.SMD) Handlon CF – Paving Improvement Project (472/22329.SMD)

PROJECT ADDRESS (if applicable) Bellamy Creek CF - 1727 West Bluewater Highway Ionia, MI 48846 Handlon CF -

CLIENT AGENCY CONTACT

Trever LeBarre

TELEPHONE NUMBER

517-643-6518

DTMB - DCD PROJECT DIRECTOR

Scott DeKorte

TELEPHONE NUMBER

616-490-6169

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Bellamy Creek CF - 1727 West Bluewater Highway Ionia, MI 48846 09.16.2022 11:00am - Meet in Warden’s Conference Room for project review.

11:30am – Site tour of Bellamy Creek CF 12:00pm – Site tour of Handlon CF

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on the project location, individuals may be required to wear masks to attend meetings and for a firm to be eligible to submit bids / quotations / proposals. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

Bellamy Creek CF - Repave existing entrance drive, perimeter road and parking lots. Several culverts may be added under the perimeter road to facilitate drainage. Minor paving modifications (widening of drives / corners) may be required. Expansion of existing turn-arounds may also be included. The dormitory drive and parking areas will also be included in the project. Existing asphalt surfaces to be pulverized and left in place prior to repaving. Some new concrete curbing may be required.

Handlon CF – Repave existing entrance drive, perimeter road and parking lots. Several culverts may be added under the perimeter road to facilitate drainage. Minor paving modifications (widening of drives / corners) may be required. Expansion of existing turn-arounds may also be included.

mailto:smithD76@michigan.gov

Additional sections of perimeter road may be added to the project. Some additional concrete drive aprons and concrete parking areas may also be added. Several trench drains may also be required to control water sheet flow on the perimeter road. One existing parking lot area (currently gravel) shall receive new paving. One existing parking lot area to be expanded (currently grass). Existing asphalt surfaces to be pulverized and left in place prior to repaving. Some new concrete curbing may be required.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Please remember that individual attachments can be no larger than 6mb.

• Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90654, 90656

DESIRED SCHEDULE OF WORK

09.16.2022 Preproposal walk through

09.22.2022 Proposal questions due

09.23.2022 Proposal addendum issued

09.29.2022 Proposals due

10.03.2022 PSC contract executed

10.31.2022 Phase 400 complete

12.05.2022 Phase 500 complete

12.21.2022 Construction bids received

January 2023 Contract awarded April – Sept 2023 Construction timeframe Oct 2023 Project closeout

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Scott DeKorte at dekortes@michigan.gov address no later than 2:00 p.m., Eastern on 09.22.2022

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov