Project Statement 22262.pdf

DTMB-0427 (R 08/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

171/22262.SDW

PROPOSAL DUE DATE

Thursday, September 1, 2022, at 2:00 p.m., EST

CLIENT AGENCY

Department of Technology Management and Budget

PROJECT NAME AND LOCATION

Solar Project – St Louis Correctional Campus PROJECT ADDRESS (if applicable) 8555 N Croswell Road, St Louis, Michigan 48880

CLIENT AGENCY CONTACT

Trever LeBarre

TELEPHONE NUMBER

517-643-6518

DTMB - DCD PROJECT DIRECTOR

Susan Wheaton RA

TELEPHONE NUMBER

517-242-9945

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Thursday, August 25, 2022, at 10:00 am (EST), 8555 N Croswell Road, St Louis, MI 48880

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on the project location, individuals may be required to wear masks to attend meetings and for a firm to be eligible to submit bids / quotations / proposals. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Department of Technology, Management and Budget (DTMB) along with the Department of Corrections (MDOC) seeks to add a source of solar energy electric power to the daily operations of both St Louis Correctional Facility and Central Michigan Correctional Facility in St Louis, Michigan. The existing campus houses two correctional facilities with multiple buildings and each have their own powerhouse.

The State of Michigan is seeking the design for the maximum amount of solar power that is feasible on site for entire St Louis campus.

DTMB is requesting professional architectural and engineering services for design and construction administration for Phase 400 Preliminary Design, Phase 500 Final Design, Phase 600 Construction Administration / Office and Phase 700 Construction Administration / Field Inspection Services. Phases 400 and 500 will required 50 (Teams) and 90% (in person) design reviews with cost estimates at both the 50 and 90% reviews for Phases 400 and 500. The PSC will be required to participate in the pre-bid meeting, conduct the construction progress meetings twice a month on site. The PSC will be responsible for meeting minutes after each meeting.

The PSC will be responsible for review prevailing wages submitted by the contractor when they submit their month pay request. The PSC will include reimbursable expenses for any plan reviews with the local power companies and LARA as are applicable. If the PSC feels that soil borings will need to be completed please include that in your reimbursable expenses. The State of Michigan – DTMB-Survey group has a topo survey that will be shared with the selected PSC.

Currently the State of Michigan is wrapping up an energy audit of the campus which includes solar, and the audit will be provided to the selected PSC for their use in developing the project.

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Please remember that individual attachments can be no larger than 6mb.

Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90628, 92507, 92531

DESIRED SCHEDULE OF WORK

Fall / Winter 2022

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Susan Wheaton RA at wheatons1@michigan.gov address no later than 2:00 p.m., EST on Friday, August 26, 2022.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)