Addendum 1 22262.pdf

DTMB-0414 RFP (Rev 6/16)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals. Addenda will be numbered by the Project Director and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

8/29/2022

PROJECT NAME

Solar Project – St Louis Correctional Campus

FILE NUMBER

171/22262.SDW

PROJECT DIRECTOR

Susan Wheaton RA

PROPOSAL DUE DATE:

9/1/2022

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Enter description of addendum items

1. Sign in sheet.

2. Agenda from walk through.

3. As stated during the meeting the City of St Louis is the electric company for the campus.

Questions:

Q1: Could you provide the report with the energy usage data for the 3 facilities?

A1: As stated in the meeting and the project statement the audit will be provided to the selected Professional Service Contractor (PSC).

Q2: Please provide copies of historical electric bills for the last 12 months for each of the 3 electrical meters.

A2: This information will be provided to the selected PSC.

Q3: Is there a one-line drawing for electrical service provided?

A3: Assume no but there may be record drawings that may contain this information.

Q4: Is there a one-line diagram for the wiring between the generator, transfer switch and the emergency disconnect?

A4: Assume no but there may be record drawings that may contain this information.

Q5: Is there any unused switches in any of the switch gear that can be used for the interconnection?

A5: To be determined by the awarded PSC.

Q6: What is the amperage rating for each piece of switch gear?

A6: To be determined by the awarded PSC.

Q7: What does the generator back feed?

A7: Information to be provided to the awarded PSC.

Q8: Are there any unused underground conduits outside of the building that are going into the switch gear?

A8: To be determined by the awarded PSC.

Q9: Where is the utility meter located?

A9: To be determined by the awarded PSC with the assistance of on-site staff.

Q10: What is the amperage rating for PANEL PDP-500?

A10: To be determined by the awarded PSC.

Q11: What is the amperage rating for SEP-500?

A11: To be determined by the awarded PSC.

Q12: Has there been any conversations with the utility about this project, have they provided any guidance?

A12: As stated in the project statement and in the meeting the awarded PSC will be required to discuss with the local utility.

Q13: So as to remain dedicated to providing an impartial, unbiased analysis and solar design recommendation per this contract, will the firm hired for this scope of work be precluded from performing the future implementation of the project identified under this contract?

A13: Due to a conflict of interest the professional will not be allowed to bid on the construction portion of the projects.

Q14: Can we receive more clarity on the required fee structure for this project? Our understanding is that the overall project is a Time and Materials project which is a Not-to-Exceed cap. Is this accurate? Furthermore, it was noted on page 9 of the RFP that subconsultants can be marked up. However, during the meeting it was stated that subs can either be listed as a reimbursable (lump sum) or in the main cost (must include job titles, information, hour rates etc.) If a lump sum arrangement was proposed, is there a cap on the markup? Page 9 is unclear about this.

A14: Per the RFP Billable Rate document provided – Yes this is a Not-to-Exceed contract. Sub-consultants listed under reimbursables can be marked up no more than 5%. If you put your sub-consultants under your (the PSC) section, you will need to provide the Position / Classification and billing rates the same as if it is one of your employees and the 5% markup is not to be included.

APPROVED BY:

Susan Wheaton RA

DATE: 8/29/2022

OTMB-0441 (R 6/l6)

= PROJECT oESCRIPTION/LOCA TION

MEETING ATTENDANCE RECORD

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facil ities Administration Design and Construction Division

DATE

solar project - St Louis Correctional Campus August 25, 2022

TEMPLATE

MEETING PLACE

FILE NUMBER

171/22262.SDW

CONTRACT NUMBER

y

Con Hall - Hale Brake Conference Room

PLEASE PRINT YOUR NAME FIRM YOU REPRESENT

Susan Wheaton RA -✓ DTMB- DCD

Jason Poag DTMB-DCD

Trever LeBarre ✓ MDOC Physical Plant Lansing

CoreyDaly ✓ St Louis CF

John Christiansen ✓ St Louis CF

Matt Haag ✓ St Louis CF

Gary Miniard Central Michigan CF

Travis Gager Central Michigan CF

TIME

10:00 am

TELEPHONE#/ E-MAIL

517-242-9945 Wheatonsl@michigan.gov

517-219-2278 poagj@michigan.gov

517-643-6518 lebarret@michigan.gov

989-681-7017 d a lyc@m ichgian .gov

989-681- 6668 x!!!06& 70 e 3 christiansenj@michigan.gov

989-681-7011 haagm@michigan.gov ggg 695 gggg ~8Cf-~ l- 8on<o miniardg@michigan.gov

989-681-6668 Gagertl@michigan.gov

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GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

ACTING

DIRECTOR

PRE‐PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Solar Project – St Louis Correctional Campus File Number: 171/22262.SDW ACTG Template: 171COEERF0003 Professional Services Contractor: Y‐TBD Contract Order Number: Y‐TBD Meeting Date and Time: Thursday, August 25, 2022, at 10:00 am local time Meeting Place: St Louis CF – conference room

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Susan Wheaton RA Jason Poag

DTMB‐DCD DTMB‐DCD

P.O. Box 30026 411 E. Genesee Ave Lansing, MI 48917 Saginaw, MI 48607 517‐242‐9945 517‐719‐2278 Wheatons1@michigan.gov poagj@michigan.gov

Facility Representatives:

Corey Daly Travis Gager St Louis Correctional Facility Central Michigan Correctional Facility 989‐681‐7017 989‐681‐6668 dalyc@michigan.gov gagert1@michigan.gov

Introductions and Sign‐In Sheet

A. Request for Proposals – Standard Not‐to‐Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II‐1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III‐1 through 2. See Section III 2‐A, B, C and D of RFP for samples.

3. Proposals must include Phases 400 Preliminary Design, 500 Final Design, 600

Construction Administration – Office Services and 700 Construction Administration – Field Services.

4. Include plan review fees, consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

7. The professional will be responsible for reviewing prevailing wages with each pay request from the contractor.

B. Project Scope

DTMB is requesting professional architectural and engineering services for design and construction administration for Phase 400 Preliminary Design, Phase 500 Final Design, Phase 600 Construction Administration / Office and Phase 700 Construction Administration / Field Inspection Services. Phases 400 and 500 will required 50 (Teams) and 90% (in person) design reviews with cost estimates at both the 50 and 90% reviews for Phases 400 and 500. The PSC will be required to participate in the pre‐bid meeting, conduct the construction progress meetings twice a month on site. The PSC will be responsible for meeting minutes after each meeting.

C. Site Visits

1. Accessibility to the site – today. Any additional site visits will not be allowed

2. Photography is allowed during the site walk ‐ no staff or prisoners shall be in the photos or unless stated otherwise by MDOC staff.

D. Schedule

1. Proposals are due on Thursday, September 1, 2022, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

2. Ad Hoc Advisory Committee will review proposals on September 30, 2022.

3. Construction documents completed Fall / Winter 2022 or earlier for bidding.

E. Budget

1. PSC is to provide a cost opinion / high level breakdown with their proposal.

2. PSC is to provide cost estimates during Phases 400 and 500 if awarded the project at the 50% and 90% review meetings.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

b. Provide notice to the facility prior to any site visits.

c. All staff of the selected PSC will have to be LEIN cleared prior to on site work for the project.

2. Misc. items

a. The PSC will be responsible for coordination with the local power companies.

b. The PSC will be responsible for conducting construction progress meetings twice a month with meeting minutes provided within 5 business days after the meeting.

c. An energy audit has been completed for the St Louis Campus and will be shared with the awarded PSC.

G. Questions / Comments

1. E‐mail questions to Wheatons1@michigan.gov no later than 2:00 p.m., Friday, August 26, 2022. DO NOT send questions in through SIGMA as they do not get to the project directors in a timely fashion.

2. If necessary, an addendum will be posted on the SIGMA VSS website.

H. Questions

I. Tour / Walk‐through

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