Project Statement 19306.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/19306.JBB

ACCOUNTING

TEMPLATE

472LMFMaintProj

PROPOSAL DUE DATE

4/11/24 2:00 PM Eastern

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Various Doors and Window Replacements Alger Correctional Facility (LMF) PROJECT ADDRESS (if applicable) N6141 Industrial Park Drive, Munising MI 49862

CLIENT AGENCY CONTACT

Chris Severson, MDOC Physical Plant Lansing Mike Bone, LMF Physical Plant Supervisor

TELEPHONE NUMBER

M: 517-230-9335 O: 906-628-7100

DTMB - DCD PROJECT DIRECTOR

Jeffrey Barsch, Project Director Jason Pascoe, Field Representative

TELEPHONE NUMBER

C: 906-251-0727 C: 906-280-1046

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A PSC Pre-Proposal Meeting will be held onsite at Alger Correctional on 3/20/24 at 1:00 M Eastern. A site walkthrough will follow the meeting.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form).

Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address:

smithD76@michigan.gov . The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

The Department of Corrections is requesting professional architectural/engineering services for the design and construction administration of replacement of the exterior doors and frames on housing units l -6, 100 building, 200 building, 300 building, building 500 and the Guard Posts. There is a total of 50 doors proposed to be replaced. The project also includes the replacement of the existing windows in building 200 in the location detailed on the Site Plan attachment. The project includes the removal and replacement of existing exterior entrance doors, sidelights, and center mullions. New Frames are required to be fully slushed in. The PSC shall be responsible for gathering and verifying all base information required for proper design, including conditions of existing doorframes and lockset models/manufacturers. Certain doors have been requested to be replaced without the center mullions reinstalled. If there is an opportunity to increase door size by reducing sidelight width the facility would be open to that. Other locations may be considered for widening depending on the width of the existing lintels. Matching of the brick as close as possible to original will be required.

SERVICES REQUESTED:

The Professional Services Contractor (PSC) shall provide Phase 500 Final Design Services and Phase 600 and 700 Construction Administration Office and Field Services for the project. Include any required Phase 300 Schematic Design and Phase 400 Preliminary Design tasks necessary for complete Contract Document development in the Phase 500 proposal technical summary.

Professional Services shall include, but are not limited to, the following:

1. The PSC shall gather and verify any available as-built information and document the existing site and building conditions as required to complete the project. Please see the attachments listed below.

2. Phase 500 - Develop Contract Documents for bidding:

a. Contract Documents shall be created utilizing the current State of Michigan, DTMB, Facilities and Business Services Administration, Design and Construction Division, DC Spec General Conditions and the Master Spec format.

b. The Contract Documents shall meet the approval of MDOC and DTMB.

c. The Contract Documents shall meet all code requirements and all accessibility requirements of the Americans with Disabilities Act.

d. PSC shall provide, at a minimum, design meetings at 50% and 90% completion of Contract

Documents. The PSC is responsible for the submittal of 50% and 90% Contract Documents and estimates for owner review a minimum of five (5) working days prior to the proposed review meeting dates. 100% review documents shall be provided for owner review, but a 100% review meeting is not required.

e. PSC shall provide construction estimates for owner review at 50%, 90%, and 100%. Review of the construction budget will be required at 50% and 90% design review meetings.

f. PSC shall be responsible for the development of phasing plans and/or a construction schedule recommendation to avoid negatively impacting facility operations.

g. PSC shall be responsible for posting project on SIGMA for bid advertisement, performing a pre-bid meeting, issuing addenda, performing a Best Value Bid Evaluation on bidders, and generating a PSC recommendation of Contract Award for construction.

h. Coordination with the electronic door upgrades occurring in the MDOC Camera Upgrade Project will be required.

i. Work will need to be completed at one location prior to moving to the next. PSC’s shall account for this duration in their proposed Phase 600 and 700 Services.

3. Phases 600 & 700 - Provide complete Phase 600 & 700 services for the project:

a. Reports from each site visit shall be distributed to the Project Team within five (5) calendar days of the site visit.

b. PSC shall anticipate Biweekly meetings during construction. With 1 meeting per month onsite and a second per month to be held virtually.

Additional Requirements shall include the following:

1. Provide biweekly progress summary emails to the project team. These emails shall briefly document the prior two (2) weeks’ progress by the PSC and display the initial project schedule and current project schedule status.

2. Timely minutes from all meetings will be required as per the PSC’s Contract.

3. PSC shall follow DTMB naming convention of DTMB file number / project name / subject on all project documents.

4. PSC shall provide sufficient back-up on all invoices for labor and reimbursable expenses.

PROPOSAL REQUIREMENTS:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration.

The Proposal shall include a completed PSC Assignment Form (DTMB-0410) and additional proposal documentation, which clearly outlines the PSC’s scopes of services and address the items listed below.

1. The PSC shall provide a complete design schedule with this proposal and include an assumed construction schedule. The design schedule shall include timelines for all relevant LARA, BFS, and any other required agency reviews.

2. Travel reimbursements and billing rates shall be in accordance with the PSC’s current contract.

3. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during the design and construction administration phases and indicate whether the meetings are proposed to be on-site or in specific electronic format.

b. PSC shall detail the number of site inspections anticipated during the construction of the project in their proposal.

c. The PSC shall detail the anticipated number of construction progress meetings anticipated during the project in their proposal. PSC shall assume that construction progress meetings will occur concurrently with some of the aforementioned site inspections.

4. PSC shall detail all reimbursable expenses for each phase.

a. List and include all reimbursable expenses for construction site inspections including mileage, meals, and/or lodging.

b. List and include all reimbursable expenses for plan review by LARA and/or BFS. Plan review application preparation and approvals are to be included in the proposal. See Allowances section.

c. List and include all field services and testing required for the proper design and construction of the project as reimbursable expenses.

d. List and include any additional required or recommended field services or testing as reimbursable expenses.

ALLOWANCES:

LARA plan review fees: $1,000.00 BFS plan review fees: $1,000.00

ADDITIONAL CONSIDERATIONS:

The project is at an operating correctional facility, and work will be located in areas considered to be within the secure perimeter. Work within secure perimeter requires escorts coordinated with LMF custody staff. Access in all locations is strictly controlled, monitored and may be subject to delays due to both test-and actual-mobilizations by correctional personnel that necessitates work shutdown. Vehicle access and use on correctional facility property is strictly controlled, requires escorts and must be coordinated in advance. Tool and equipment use requires regular and routine inventorying. Prior LEIN clearances, DOC facility orientation video training, and site sign-in/sign-out with URF are mandatory for all project personnel.

1. The buildings will be occupied and functioning throughout the project, so field work by the PSC and construction scheduling must be coordinated with the Owner’s needs to minimize disruption to occupied spaces.

2. Construction will be within secure areas of the facility.

3. Some existing as-built information has been provided. See attachments.

ATTACHMENTS:

1. Site Plan indicating project locations

2. Sample Door Photos

3. Access to the As-Built Documents the facility has on file will be available to the selected PSC

PROJECT DESCRIPTION/SERVICES REQUESTED

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 92517, 92588

DESIRED SCHEDULE OF WORK

The Owner desires the project to be designed and advertised as soon as possible. Please provide a proposed design and construction schedule with the PSC Proposal.

ACCEPTING RFP QUESTIONS UNTIL:

4/2/2024 12:00 PM via email to Jeff Barsch, barschj@michigan.gov

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)