project specs 7_24.pdf

CITY OF COVINGTON

ENGINEERING DEPARTMENT

EXHIBIT A

TECHNICAL SPECIFICATIONS

Pace Street Floodplain Restoration Project

Prepared by:

City of Covington Engineering Department

July 2026

These Technical Specifications are intended to supplement the Contract Documents for the Pace Street Floodplain Restoration Project. In the event of a discrepancy between these Technical Specifications and the Agreement, Bid Schedule, or other Contract Documents, the Contractor shall notify the City Representative in accordance with Section 1.5 before proceeding with the affected Work.

PART 1 – GENERAL

1.1 Intent

These Technical Specifications establish the minimum requirements for construction of the Pace

Street Floodplain Restoration Project. The Specifications are intended to supplement the

Drawings, Bid Schedule, Agreement, and other Contract Documents by defining the requirements for materials, construction, administration, submittals, and project closeout.

The Contractor shall furnish all labor, materials, equipment, supervision, transportation, and incidentals necessary to complete the Work in accordance with the Contract Documents.

1.2 Definitions

For purposes of these Technical Specifications, the following definitions apply.

City

The City of Covington, Georgia.

City Representative

The individual designated by the City to administer the Contract, observe the Work, verify quantities, and communicate with the Contractor regarding project requirements.

Contract Documents

The Agreement, Drawings, Technical Specifications, Bid Schedule, Addenda, Change Orders, and all other documents identified in the executed Contract.

Contractor

The individual, partnership, corporation, or other legal entity that has entered into the Contract with the City to perform the Work.

Final Acceptance

Written acceptance issued by the City indicating that the Work has been completed in accordance with the Contract Documents.

Work

All labor, materials, equipment, services, supervision, transportation, and incidentals necessary to complete the Project in accordance with the Contract Documents.

1.3 Scope of Work

The Work generally consists of sediment removal, grading, riprap installation, erosion control, stabilization, hauling and disposal of excavated material, and all related work necessary to complete the Pace Street Floodplain Restoration Project as shown on the Drawings and required by the Contract Documents.

The Contractor shall complete all Work necessary to provide a finished project, whether specifically identified herein or reasonably incidental to the Work shown on the Drawings.

1.4 Examination of Site

Before beginning construction, the Contractor shall become familiar with existing site conditions, access limitations, utility locations shown in the Contract Documents, and conditions that may affect performance of the Work.

Failure to examine the site shall not relieve the Contractor of responsibility for completing the

Work in accordance with the Contract Documents.

1.5 Contract Document Discrepancies

If the Contractor discovers any discrepancy, inconsistency, ambiguity, omission, or conflict in the Contract Documents, the Contractor shall promptly notify the City Representative before proceeding with the affected Work.

The Contractor shall not proceed based upon assumptions or its own interpretation of the

Contract Documents.

The City Representative shall provide direction regarding the affected Work.

Work performed without first notifying the City Representative of a discrepancy, inconsistency, ambiguity, omission, or conflict in the Contract Documents may be subject to rejection or correction at the Contractor's expense.

1.6 Protection of Existing Improvements

The Contractor shall protect existing utilities, drainage structures, pavements, vegetation designated to remain, fences, signs, and other existing improvements affected by the Work.

Any damage resulting from the Contractor's operations shall be repaired or replaced at no additional cost to the City.

1.7 Existing Utilities

Utility locations shown on the Drawings are based upon information available at the time of design and are not guaranteed to be complete or accurate.

The Contractor shall coordinate utility locates as required by law before excavation.

If previously unknown utilities or conflicts are encountered, the Contractor shall immediately notify the City Representative before proceeding with the affected Work.

1.8 Coordination

The Contractor shall coordinate construction activities with the City Representative, utility owners, adjacent property owners when required, and other parties whose operations may be affected by the Work.

The Contractor shall maintain reasonable access to adjacent properties unless otherwise approved by the City.

1.9 Protection of the Public

The Contractor shall conduct operations in a manner that minimizes inconvenience to the public and protects public health and safety.

Temporary traffic control, barricades, warning devices, and pedestrian protection shall be provided as required by applicable regulations and the Contract Documents.

1.10 Weather Limitations

The Contractor shall not perform grading, stabilization, or other operations when weather or site conditions would prevent satisfactory results or cause damage to completed Work.

1.11 Housekeeping

The Contractor shall maintain the project site in a clean and orderly condition throughout construction.

Debris, waste materials, and excess excavated material shall be removed as Work progresses.

Public streets and adjacent properties affected by hauling operations shall be kept reasonably clean.

1.12 Authority of the City Representative

The City Representative may observe the Work, reject nonconforming Work, verify quantities for payment, and communicate requirements necessary to achieve compliance with the Contract

Documents.

The City Representative does not have authority to modify the Contract Price or Contract Time except through the procedures established elsewhere in the Contract Documents.

PART 2 – CONTRACTOR

REQUIREMENTS

2.1 General

The Contractor shall furnish all personnel, supervision, equipment, tools, materials, transportation, and other resources necessary to complete the Work in accordance with the

Contract Documents.

The Contractor shall be solely responsible for planning, coordinating, and performing the Work in a manner that results in a complete and acceptable project.

2.2 Qualified On-Site Representative

The Contractor shall designate a qualified on-site representative with authority to direct the

Work and make day-to-day decisions on behalf of the Contractor.

The on-site representative, or an authorized alternate with equivalent authority, shall be present whenever Work is in progress unless otherwise approved by the City Representative.

The Contractor shall notify the City Representative of any change in the designated on-site representative.

2.3 Equipment

The Contractor shall provide equipment of sufficient type, size, and capacity to perform the

Work safely and efficiently.

Equipment shall be suitable for excavation, grading, hauling, riprap placement, and work within wet or unstable soil conditions that may be encountered during construction.

Equipment that causes unnecessary damage to completed Work, adjacent property, or existing improvements shall be removed from service or replaced.

2.4 Construction Schedule

Prior to beginning Work, the Contractor shall submit a construction schedule identifying the anticipated sequence and duration of major work activities.

The schedule shall include, at a minimum:

• Mobilization

• Sediment excavation

• Hauling and disposal

• Riprap installation

• Grading

• Permanent stabilization

• Final cleanup

The Contractor shall promptly notify the City Representative of significant deviations from the submitted schedule.

Submission of the construction schedule does not relieve the Contractor of responsibility for completing the Work within the Contract Time.

2.5 Means and Methods

Except where specifically required by the Contract Documents, the Contractor shall determine the means, methods, techniques, sequences, and procedures necessary to complete the Work.

The Contractor shall remain solely responsible for the safety, quality, and adequacy of its construction operations.

2.6 Protection of Work

The Contractor shall protect completed and partially completed Work from damage until Final

Acceptance.

Work damaged due to the Contractor's operations or failure to provide adequate protection shall be repaired or replaced at no additional cost to the City.

2.7 Quality of Workmanship

All Work shall be performed in a neat and workmanlike manner consistent with accepted construction practices.

Work determined by the City Representative to be defective, incomplete, or not in accordance with the Contract Documents shall be corrected by the Contractor at no additional cost to the

City.

2.8 Coordination of Operations

The Contractor shall coordinate construction activities to minimize disruption to adjacent properties, utilities, drainage facilities, and public infrastructure.

Construction operations shall be planned to avoid unnecessary disturbance outside the limits of the Work.

2.9 Temporary Facilities

The Contractor shall provide temporary facilities, staging areas, storage areas, erosion control measures, and other temporary items necessary to complete the Work.

Temporary facilities shall be removed upon completion of the Work unless otherwise approved by the City Representative.

2.10 Temporary Traffic Control

When construction operations affect vehicular or pedestrian traffic, the Contractor shall furnish, install, maintain, and remove temporary traffic control devices in accordance with the approved

Traffic Control Plan and applicable standards.

Access for emergency vehicles and local traffic shall be maintained unless otherwise approved by the City.

PART 3 – CONSTRUCTION

REQUIREMENTS

3.1 General

The Contractor shall perform the Work in accordance with the Contract Documents and accepted construction practices.

Construction operations shall be planned and executed to minimize disturbance outside the limits of the Work.

Disturbed areas not intended for excavation shall be protected from unnecessary damage.

3.2 Limits of Disturbance

Construction activities shall be confined to the limits shown on the Drawings unless otherwise approved by the City Representative.

The Contractor shall avoid unnecessary disturbance to existing vegetation, drainage features, utilities, and adjacent property.

Areas disturbed beyond the approved limits shall be restored at no additional cost to the City.

3.3 Sediment Excavation

Sediment shall be excavated within the limits shown on the Drawings and to the grades indicated.

Excavation shall produce a stable finished surface free of abrupt irregularities or isolated depressions that would impede drainage.

The Contractor shall avoid over-excavation and unnecessary disturbance of stable soils.

Material unsuitable for reuse within the Project shall be removed from the site.

3.4 Hauling and Disposal

All excavated sediment shall be transported to the disposal location designated by the City.

The Contractor shall be responsible for loading, hauling, unloading, and placing excavated material within the designated disposal area.

Vehicles transporting excavated material shall be operated in a manner that prevents material from being deposited on public roadways.

Material deposited on roadways as a result of hauling operations shall be removed promptly.

The disposal site shall be maintained in an orderly condition throughout construction.

3.5 Quantity Verification

Excavation quantities shall be measured in accordance with the Contract Documents.

The Contractor shall maintain documentation necessary to support requested quantities for payment.

The City reserves the right to verify all quantities prior to payment.

3.6 Dewatering

Temporary dewatering necessary to perform the Work shall be the responsibility of the

Contractor.

Dewatering operations shall be conducted in a manner that prevents erosion, sediment transport, damage to adjacent property, or adverse impacts to downstream drainage facilities.

Pumping directly into streams or drainage channels without appropriate sediment control measures shall not be permitted.

3.7 Grading

Finished grades shall conform to the Drawings and provide positive drainage.

The Contractor shall leave all graded areas smooth, stable, and free of abrupt grade changes unless otherwise shown on the Drawings.

Areas disturbed during construction shall be restored to the required grades before stabilization.

3.8 Riprap

Riprap shall conform to the requirements shown on the Drawings.

Stone shall be durable, sound, and free from excessive fractures, dirt, clay, or other deleterious material.

Riprap shall be placed to produce a stable, well-interlocked surface without large voids.

3.9 Erosion Control and Permanent Stabilization

Temporary erosion and sediment control measures shall be maintained throughout construction.

Upon completion of grading, disturbed areas shall receive permanent stabilization as shown on the Drawings and in accordance with applicable GSWCC standards.

Seed, mulch, fertilizer, and erosion control products shall be applied in accordance with the manufacturer's recommendations unless otherwise specified.

Areas where permanent stabilization fails to become established shall be repaired or re-stabilized by the Contractor at no additional cost to the City prior to Final Acceptance.

3.10 Inspection

The City Representative may observe the Work for compliance with the Contract Documents.

Observation by the City Representative shall not relieve the Contractor of responsibility for performing the Work in accordance with the Contract Documents.

Work determined to be defective or not in compliance with the Contract Documents shall be corrected by the Contractor at no additional cost to the City.

3.11 Cleanup During Construction

The Contractor shall maintain the project site in a clean and orderly condition throughout construction.

Waste materials, excess excavated material, temporary facilities, and debris shall be removed as construction progresses.

Before requesting Final Inspection, the Contractor shall leave the project site and disposal site in a clean, stable, and acceptable condition.

PART 4 – SUBMITTALS

4.1 General

The Contractor shall submit the documents required by these Technical Specifications within the timeframes specified herein or as otherwise directed by the City Representative.

Submission of required documents shall not relieve the Contractor of responsibility for complying with the Contract Documents.

The City Representative may request revisions to submitted documents when necessary to demonstrate compliance with the Contract Documents.

4.2 Preconstruction Submittals

The following submittals shall be provided and accepted by the City Representative prior to beginning construction unless otherwise approved by the City.

A. Construction Work Plan

Submit a Construction Work Plan describing the anticipated sequence of construction activities, proposed access routes, staging areas, disposal operations, and general approach for completing the Work.

The Work Plan is intended for coordination purposes and does not relieve the Contractor of responsibility for construction means and methods.

B. Quantity Verification Plan

Prior to excavation, the Contractor shall submit a Quantity Verification Plan describing the procedures that will be used to document excavation quantities for payment.

At a minimum, the plan shall include:

• Proposed quantity measurement methods.

• Haul documentation procedures.

• Disposal tracking procedures.

• Daily quantity recording procedures.

• Supporting documentation to be maintained during construction.

The Quantity Verification Plan establishes documentation procedures only and does not modify the Contract's measurement or payment provisions.

The City Representative may require revisions to the Quantity Verification Plan before excavation begins if the proposed procedures are determined to be inadequate.

C. Traffic Control Plan

When temporary traffic control is required, the Contractor shall submit a Traffic Control Plan prepared in accordance with applicable standards.

D. Dewatering Plan

When dewatering is anticipated, the Contractor shall submit a description of the proposed dewatering methods and sediment control measures.

E. Product Information

Upon request by the City Representative, the Contractor shall submit manufacturer product information for riprap, erosion control products, seed, mulch, geotextiles, or other materials incorporated into the Work.

4.3 Construction Documentation

The Contractor shall maintain accurate project records throughout construction.

Documentation shall be made available to the City Representative upon request.

A. Daily Records

Daily records shall include, at a minimum:

• Date

• General work activities

• Work locations

• Significant weather conditions

• Delays affecting progress

• Major equipment utilized

B. Quantity Documentation

The Contractor shall maintain documentation supporting quantities submitted for payment.

Documentation may include haul records, field measurements, calculations, photographs, or other records demonstrating completed quantities.

Submission of quantity documentation does not constitute acceptance of quantities by the City.

C. Progress Photographs

The Contractor shall maintain photographs documenting project progress.

Additional photographs shall be provided upon request by the City Representative.

4.4 Closeout Submittals

Prior to Final Acceptance, the Contractor shall submit:

• Documentation verifying permanent stabilization has been completed.

• Final project photographs.

• Any remaining quantity documentation requested by the City Representative.

• Other documentation specifically required by the Contract Documents.

Failure to provide required closeout documentation may delay Final Acceptance.

PART 5 – PROJECT CLOSEOUT

5.1 General

Project closeout shall begin upon completion of the Work and shall include final inspection, correction of deficiencies, submission of required closeout documentation, final site cleanup, and

Final Acceptance by the City.

Completion of the Work does not constitute Final Acceptance.

5.2 Request for Final Inspection

When the Contractor determines that the Work is substantially complete and ready for final inspection, the Contractor shall submit a written request to the City Representative.

The request for final inspection shall certify that:

• The Work has been completed in accordance with the Contract Documents.

• Temporary facilities not required for project completion have been removed.

• Disturbed areas have been permanently stabilized.

• Required closeout documentation has been submitted or will be submitted prior to Final

Acceptance.

Submission of a request for final inspection does not constitute acceptance of the Work.

5.3 Final Inspection

The City Representative will inspect the Work to determine compliance with the Contract

Documents.

If deficiencies are identified, the Contractor shall correct the deficiencies and notify the City

Representative when corrective work has been completed.

Additional inspections may be performed as necessary to verify completion of corrective work.

5.4 Correction of Deficiencies

The Contractor shall correct deficient or nonconforming Work identified during final inspection at no additional cost to the City.

Correction of deficient Work shall not entitle the Contractor to additional compensation or an extension of Contract Time unless authorized through the procedures established elsewhere in the Contract Documents.

5.5 Final Acceptance

Final Acceptance will be issued by the City after all of the following have been completed to the satisfaction of the City:

• All Work has been completed.

• Deficiencies identified during inspection have been corrected.

• Required closeout documentation has been received.

• Permanent stabilization has been established.

• Final quantities have been verified.

• The project site and disposal site have been restored to an acceptable condition.

Final Acceptance shall be issued in writing by the City.

5.6 Cleanup

Prior to Final Acceptance, the Contractor shall remove:

• Temporary facilities

• Equipment

• Construction debris

• Waste materials

• Excess materials not incorporated into the Work

The Contractor shall restore areas disturbed by construction operations that are not intended to remain as part of the completed Work.

5.7 Disposal Site Restoration

The Contractor shall leave the City-designated disposal site in a stable condition acceptable to the City.

Temporary access routes, stockpile areas, and disturbed areas associated with disposal operations shall be graded and stabilized as necessary.

5.8 Warranty

Unless otherwise provided in the Contract Documents, the warranty period shall begin upon

Final Acceptance.

The Contractor shall promptly correct defects in materials or workmanship identified during the warranty period at no additional cost to the City.