PACE Street Flood plain 2026_1.pdf

CITY OF COVINGTON

Request for Proposal

Pace Street Floodplain Restoration

Bid No. 2026-20

August 14th, 2026

INTRODUCTION:

The City of Covington is soliciting sealed proposals from qualified contractors to perform floodplain restoration and improvement work for the Pace Street Floodplain Restoration Project located in

Covington, Georgia.

The intent of this project is to restore and improve the function of the existing floodplain by removing accumulated sediment, improving drainage capacity, and stabilizing disturbed areas to reduce future erosion and maintenance needs. The project is a one-time construction effort at a defined location and includes all work necessary to achieve a complete and functional restored floodplain.

The Work includes, but is not limited to:

• Excavation and removal of accumulated sediment

• Grading and shaping of the floodplain

• Hauling and proper disposal of excavated materials

• Installation of erosion control measures

• Placement of riprap or other stabilization materials

• Establishment of vegetative ground cover and site restoration

The Contractor shall furnish all labor, equipment, materials, and incidentals necessary to complete the

Work in accordance with the Contract Documents.

This Invitation to Bid outlines the scope of work, submission requirements, and general contract terms.

Contractors are encouraged to review all documents thoroughly and submit a complete and responsive bid.

SCOPE OF WORK:

The selected Contractor shall furnish all labor, supervision, equipment, materials, tools, transportation, traffic control, erosion and sediment control measures, and incidentals necessary to complete the Pace

Street Floodplain Restoration Project in accordance with the Contract Documents. The Work includes, but is not limited to, the following:

1. Sediment Excavation, Hauling, and Placement

• Excavate approximately 3,000 cubic yards of accumulated sediment from the designated floodplain restoration areas.

• Load, haul, transport, and dispose of excavated material at the City-designated disposal site located at 185 Piper Road, Covington, Georgia, in accordance with the Contract Documents.

• Perform excavation in wet, dry, or soft soil conditions as encountered.

• Maintain excavation within the limits shown on the plans or as directed by the City.

• Incidental clearing of vegetation, brush, and minor obstructions necessary to perform the Work shall be considered subsidiary to this item.

2. Final Grading and Shaping of Floodplain

• Grade and shape the restored floodplain to promote positive drainage and restore floodplain function.

• Blend disturbed areas into existing grades and eliminate abrupt transitions.

• Establish final grades as shown on the plans or as directed by the City.

• Leave the site in a stable condition suitable for permanent stabilization.

3. Erosion and Sediment Control Installation

• Furnish, install, maintain, repair, and remove temporary erosion and sediment control measures as required.

• Maintain all erosion control devices throughout construction until permanent stabilization has been achieved.

• Perform all work in accordance with the Georgia Soil and Water Conservation Commission

(GSWCC) Manual for Erosion and Sediment Control.

4. Seeding, Mulching, and Stabilization

• Permanently stabilize all disturbed areas by seeding, mulching, fertilizer, and other approved stabilization methods.

• Establish vegetative cover sufficient to minimize erosion and provide long-term site stability.

• Repair areas where stabilization fails to establish prior to final acceptance.

5. Mobilization and Demobilization

• Mobilize all personnel, equipment, materials, and temporary facilities necessary to perform the

Work.

• Demobilize upon completion, including removal of temporary facilities, equipment, and construction debris.

• Mobilization and Demobilization shall include all costs associated with project startup, site establishment, and project closeout not otherwise included in other pay items.

6. Riprap Placement

General Requirements

• Coordinate all work with the City of Covington.

• Protect existing utilities, structures, vegetation designated to remain, and adjacent properties from damage.

• Notify the City prior to beginning major phases of construction and prior to final stabilization.

• Maintain a clean and orderly work site throughout the duration of the project.

• Restore all disturbed areas to a condition equal to or better than that existing prior to construction.

• Furnish all labor, supervision, equipment, materials, transportation, placement, and incidentals necessary

• Obtain all permits, licenses, inspections, and approvals necessary to perform the Work, except those specifically identified as the responsibility of the Owner.

PRE-BID MEETING:

A pre-bid meeting will be held September 3rd, 2026, at 10:00 a.m. at the City of Covington in their office located at 2194 Emory Street N.W. Covington, GA 30014. Representatives of the City will be available to discuss the project. Attendance by a representative of each prospective Proposer is mandatory.

Representatives shall sign the official attendance sheet. Only firms represented at the mandatory pre-bid meeting will be eligible to submit a proposal. The City will transmit to all Respondents such addenda as City considers necessary in response to questions and discussion arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

COMMUNICATIONS:

The Owner Contact will act as the sole point of contact for this RFP and will administer the RFP process.

All communications should be submitted in writing via email, and specifically reference Pace Street

Floodplain Restoration Project Bid No. 2026-20 in the subject line. This RFP is subject to revision after the date of issuance via written Addenda. Any such addenda will be distributed directly to known

Respondents via email and posted on the City’s website. All questions and responses will be shared by

Addenda in accordance with the dates and times specified in the RFP.

Please direct all questions and Requests for Information (RFIs) to the City’s Contact as follows:

Mr. Ryan McCollum

Senior Engineering Technician

City of Covington

2194 Emory Street

Covington, GA 30014

Phone: (770) 385-2064

Email: RMcCollum@cityofcovington.org

Please note that verbal communications with the City’s Contact or other individuals are not binding. With the exception of the City’s Contact or specified delegates, no contact with City staff, City administration, or any public official concerning the RFP during the procurement process is allowed. Violation of this provision may result in disqualification of Respondent.

mailto:RMcCollum@cityofcovington.org

PROCUREMENT SCHEDULE:

The current procurement schedule is as follows:

Issue RFP August 14th, 2026

Pre-Bid Meeting (Mandatory) September 3rd, 2026

Last date for RFI September 17th, 2026 by 3:00 pm

Last date for Addendum September 24th, 2026 by 5:00 pm

Submit RFP October 6th, 2026

All requests for information, addendum and other publication by the city will adhere to the procurement schedule listed above unless otherwise revised by written addendum.

SUBMISSION REQUIREMENTS:

Submit One (1) hard Copy and One (1) electronic copy on a USB thumb drive in .pdf format, and at the appropriate date and time listed above to:

City of Covington

Attn: Maranna Gilbert

2194 Emory Street NW

Covington, GA 30014

Submittals may be made in person at City of Covington City Hall, or by UPS or FedEx only, at the address listed above. Each respondent assumes full responsibility for the timely delivery of its proposal at the required location Any proposal received after the submittal deadline will be deemed non-responsive and returned unopened. The delivered package containing the proposal documents must note

“Request for Proposal (RFP) for Pace Street Floodplain Restoration Project” on the envelope.

The submittal packet must include all of the following items:

1. Georgia Business License

2. Evidence of insurance certificate as outlined in this RFP

3. Non-collusion Affidavit (Appendix F)

4. Certification of Non-segregated Facilities (Appendix F)

5. Contractor’s Certification Statement (Appendix F)

6. Contractor Affidavit – E-Verify (Appendix F)

7. Proposal Form (Appendix A)

The City reserves the right to deem any proposal lacking any part of the required documentation as non-responsive, and to reject it without further consideration.

EVALUATION CRITERIA & SCORING

Proposals will be evaluated according to the criteria below. The City reserves the right to request additional information, conduct interviews, or negotiate scope and pricing if deemed necessary.

1. Qualifications & Experience – 30 Points

Evaluation will consider:

• Demonstrated experience with floodplain restoration, earthwork, grading, and drainage improvement projects

• Past performance on municipal or public works projects of similar size and complexity

• Quality, relevance, and completeness of project examples (minimum of three (3) similar projects within the past five (5) years)

• Experience working in environmentally sensitive areas, including stream buffers or regulated floodplains

Maximum: 30 points

2. Proposed Approach & Technical Capability – 20 Points

Evaluation will consider:

• Understanding of the project scope, site conditions, and potential challenges (e.g., wet soils, access constraints, drainage control)

• Proposed methods for excavation, grading, sediment removal, and stabilization

• Approach to erosion and sediment control during and after construction

• Approach to dewatering and maintaining site stability during construction

• Availability and suitability of equipment for performing work in soft or unstable conditions

• Qualifications and experience of key personnel, including superintendent

• Ability to complete the work within the required timeframe

Maximum: 20 points

3. Cost Proposal – 50 Points

Evaluation will consider:

• Competitiveness and reasonableness of unit prices compared to other proposals and recent similar City projects

• Clarity, completeness, and organization of the cost proposal

• Overall value to the City in relation to the proposed approach and qualifications

Maximum: 50 points

AWARD

Award will be made to the proposer whose submission provides the best overall value to the City, considering price and the evaluation criteria outlined in this RFP.

In determining responsibility, the City may consider:

• The Proposer ’s experience on similar projects

• Ability to perform the Work within the specified time

• Equipment, personnel, and resources available

• Past performance on public works projects

The City reserves the right to:

• Reject any or all proposals

• Waive informalities or minor irregularities in proposals

• Request additional information from Proposer s to determine responsibility

Conditional proposals will not be accepted.

BONDS

All proposals must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the

Base Bid.

Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the contract amount, will be required of the successful Proposer and must be provided to the City within ten

(10) days of being notified of the award.

Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia and listed in the Department of the Treasury, Circular 570, latest edition.

GENERAL INFORMATION:

RECEIPT OF BID:

No proposals received after said time or at any place other than the time and place as stated in the notice shall be considered.

WITHDRAWAL OF BID:

A Proposer may withdraw their bid within 72 hours after the bid due date, without prejudice to the

Proposer, by submitting a written request of withdrawal to the City of Covington Purchasing

Department.

Proposals may not be withdrawn for a period of sixty (60) days from the 72-hour deadline.

REJECTION OF BID:

City of Covington may reject any and all proposals and must reject a bid of any party who has been delinquent or unfaithful in any formal contract with the City of Covington. Also, the right is reserved to waive any irregularities or informalities in any bid in the proposing procedure. The City of Covington shall be the sole judge as to which bid is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various Proposer s.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS:

The Proposer may be required, upon request, to prove to the satisfaction of the City of Covington that he/she has the skill, experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any Proposer is not satisfactory, the bid of such Proposer may be rejected. The successful

Proposer is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT:

By submitting a bid, the Proposer represents and warrants that such bid is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a sham bid, or any other person, firm or corporation to refrain from proposing and that the Proposer has not in any manner sought by collusion to secure to that Proposer any advantage over any other Proposer.

DOCUMENTS DEEMED PART OF THE CONTRACT:

The Notice, Invitation to Proposer s, and Instructions for Proposer s, Special Conditions Supplemental

Specifications bid, and addenda, if any, will be deemed part of the contract.

GOVERNING LAWS:

This contract is made under and shall be governed and construed in accordance with the laws of the

State of Georgia.

ERRORS AND OMISSIONS:

The Proposer shall not take advantage of any errors or omissions in this Bid Request, and shall promptly notify the City of Covington of any omissions or errors found in this document.

OPTION TO AUDIT

Successful Proposer will be required to maintain complete records during the life of the contract and for a period of three years after completion of the contract. Such records are to be made available to the City if officially requested, to be audited by a designated City auditing staff. In such audits reveal overcharges and/or undercharges, such will be adjusted and compensation made by either party to correct charges.

TERMS AND CONDITIONS:

Contract Terms:

Contract negotiation shall begin within ten (10) calendar days of the Contractor receiving the Notice of

Award, or as otherwise directed by the City.

The Contractor shall furnish all labor, equipment, and materials necessary to complete the Work as described in the Contract Documents.

The Contractor shall commence work within ten (10) calendar days after receipt of the Notice to

Proceed, unless otherwise approved by the City

I. Contract Period:

The Contractor shall complete all Work within ninety (90) calendar days following issuance of the

Notice to Proceed, unless otherwise approved in writing by the City. The Contract shall remain in effect until the Work is completed and accepted by the City.

II. Contract Duration:

The Contractor shall diligently prosecute the Work and achieve Final Completion within ninety (90) calendar days following issuance of the Notice to Proceed, unless otherwise approved in writing by the

City.

III. Contract Cost:

All pricing submitted in the Contractor’s bid shall remain firm for the duration of the project.

No adjustments to unit prices will be allowed unless approved by the City through a written change order. Additional work shall not proceed until authorized through an executed Change Order unless otherwise directed in writing by the City.

IV. Suspension of Work and Termination:

A. Suspension of Work

The City may, at any time and without cause, suspend all or part of the work for scheduling, operational requirements, or budgetary considerations. Suspension will be issued in writing, with notification of when work may resume.

B. Termination for Cause

The following, individually or collectively, constitute grounds for termination for cause:

1. Persistent failure to perform work in accordance with the contract documents, including but not limited to:

• Failure to supply sufficient skilled labor

• Failure to provide suitable materials or equipment

• Failure to meet project schedule requirements

• Failure to adhere to safety, traffic control, or technical standards

2. Disregard for worker safety or public safety

3. Negligence resulting in damage to public or private property

4. Failure to follow required quality control or documentation procedures

If terminated for cause, the Contractor shall be compensated only for work satisfactorily completed as of the termination date.

C. Termination for Convenience

The City reserves the unrestricted right to terminate this contract, in whole or in part, without cause.

A written notice of termination will be provided a minimum of seven (7) days prior to the effective termination date.

Upon termination for convenience, the Contractor shall be paid for work verified as complete, without duplication or entitlement to anticipated profit on unperformed work.

Payment for Work:

VI. Payment for Work

Payment shall be issued only for work completed, inspected, and approved by the City.

• Invoices may be submitted monthly or as approved by the City

• No payment will be made for assumed, incomplete, or unsupported work

• All invoices must include supporting documentation required by the Contract Documents

VII. Measurement and Payment

Sediment Excavation, Hauling, and Placement (CY)

Measured by the cubic yard of sediment excavated, loaded, hauled, transported to the City-designated disposal site, placed, and accepted by the City. The Contractor shall provide supporting documentation required by the Contract Documents

Payment shall constitute full compensation for excavation, loading, hauling, transportation, placement, grading, disposal-site operations, labor, equipment, materials, incidental clearing necessary to perform the Work, and all other incidentals required to complete this item.

Documentation submitted for payment shall be consistent with the Contractor's approved Haul

Documentation Plan.

Erosion and Sediment Control Installation (LS)

Measured as one complete lump sum.

Payment shall constitute full compensation for furnishing, installing, maintaining, repairing, and removing temporary erosion and sediment control measures, together with all labor, equipment, materials, and incidentals necessary to complete the Work.

Seeding, Mulching, and Stabilization (SY)

Measured by the square yard of disturbed area permanently stabilized and accepted by the City.

Payment shall constitute full compensation for furnishing and placing seed, mulch, fertilizer, soil amendments, watering, maintenance, and all labor, equipment, materials, and incidentals necessary to establish permanent vegetative cover.

Mobilization and Demobilization (LS)

Measured as one complete lump sum.

Payment shall constitute full compensation for mobilization and demobilization of personnel, equipment, and materials; project setup and closeout; temporary facilities; and all other costs incidental to commencing and completing the Work.

Payment for Mobilization and Demobilization shall not exceed five percent (5%) of the Total

Base Proposal.

Riprap (TON)

Measured by the ton of riprap furnished, placed, and accepted by the City.

Payment shall constitute full compensation for furnishing, transporting, placing, shaping, and all labor, equipment, materials, and incidentals necessary to complete the Work.

Contingency Allowance (LS)

Measured as one complete lump sum.

The Contingency Allowance is provided solely to fund unforeseen work authorized by the City through an executed Change Order. Payment shall be made only for approved work actually performed and supported by the documentation required by the Contract Documents. Any unused portion of the

Contingency Allowance shall remain the property of the City.

VIII. Liquidated Damages

The Contractor acknowledges that timely completion of the Work is critical to the City’s operations and that actual damages resulting from delayed performance may be difficult to ascertain.

If the Contractor fails to complete the Work within the time specified in the Contract Documents, the

Contractor shall be assessed liquidated damages in the amount of Two Hundred Fifty Dollars

($250.00) per calendar day for each day beyond the approved completion date.

Liquidated damages shall continue to accrue until the Work is fully completed and accepted by the City.

Liquidated damages shall be deducted from amounts otherwise due to the Contractor or may be recovered by the City through other lawful means. Assessment of liquidated damages shall not relieve the Contractor of its obligation to complete the Work, nor shall it limit the City’s right to pursue other remedies available under the Contract or at law.

Liquidated damages shall not be assessed for delays caused by the City, force majeure events, or other circumstances beyond the Contractor’s control, provided such delays are documented and approved in writing by the City.

IX. General Requirements

A. Standards and Specifications

All work shall comply with:

• City of Covington Standards and Specifications

• Georgia Department of Transportation (GDOT) Standard Specifications for the Construction of Transportation

Systems (latest edition)

• Georgia Soil and Water Conservation Commission (GSWCC) requirements for erosion and sediment control

• Applicable federal, state, and local regulations

• Manual on Uniform Traffic Control Devices (MUTCD), Part 6 for traffic control

• Manufacturer recommendations for all materials used, including erosion control products, seed, mulch, and stabilization materials

If a discrepancy occurs between standards, the stricter of standards and/or specifications shall apply.

B. Licensing and Documentation

The Contractor shall provide a copy of a valid State of Georgia business license with its proposal.

C. Dewatering and Flow Control

The Contractor shall provide all labor, materials, equipment, and incidentals necessary to manage surface water, groundwater, and stormwater during construction activities. Work shall be performed in a manner that maintains site stability and prevents downstream impacts.

At a minimum, the Contractor shall:

1. Provide adequate means to control and divert water as necessary to perform excavation, grading, and restoration work.

2. Maintain positive drainage throughout the project site to prevent ponding, erosion, or unsafe working conditions.

3. Provide pumps, hoses, temporary channels, or other methods as required to manage water within the work area.

4. Implement appropriate erosion and sediment control measures to prevent sediment from leaving the site.

5. Prevent discharges that could cause erosion, flooding, or damage to adjacent properties or infrastructure.

6. Monitor site conditions and adjust water control measures as necessary throughout construction.

If required by site conditions, the Contractor shall submit a dewatering and flow control plan to the City for review prior to beginning work.

D. Inspection Documentation Requirements

Provide progress photographs of key construction activities, including clearing, excavation, grading, and stabilization

• Maintain documentation sufficient for the City to independently verify excavation, hauling, placement, and material quantities submitted for payment.

• Provide documentation of erosion control installation and maintenance

• Notify the City for observation of critical stages of work, including rough grading and final stabilization

• Provide final documentation upon completion of the project, including photographs of restored conditions

All documentation shall be submitted in a digital format acceptable to the City.

Any work not meeting the requirements of the Contract Documents shall be corrected at no additional cost to the City.

E. Site Safety Plan

The Contractor shall submit a Site Safety Plan in accordance with applicable OSHA regulations prior to the start of work. The plan shall address all anticipated hazards associated with the project, including but not limited to:

• Hazard assessment of the project site

• Safe operation of equipment in wet, soft, or unstable ground conditions

• Protection of workers from excavation and grading hazards

• Traffic control and public safety measures

• Procedures for working near utilities or existing infrastructure

• Emergency response procedures, including communication and access for emergency services

• Crew training and safety meeting documentation

Work shall not begin until the Site Safety Plan has been reviewed by the City.

F. Traffic Control

The Contractor is responsible for furnishing, installing, and maintaining all traffic control devices necessary for safe work operations in compliance with MUTCD.

G. Estimated Quantities

The quantities provided in this Request for Proposal are estimates based on the City's best available information and are intended solely for proposal evaluation and comparison. Proposers are responsible for examining the project site, reviewing the Contract Documents, and satisfying themselves as to the nature and extent of the Work.

Final payment for unit-price items will be based on the actual quantities of work completed and accepted by the City. Variations between the estimated quantities and the actual quantities shall not constitute grounds for adjustment of the unit prices contained in the Proposal.

H. Subcontracting

The Contractor shall perform work equal to at least seventy-five percent (75%) of the total Contract

Value using its own forces. Subcontractors may be utilized for specialized portions of the Work, provided that all subcontractors are identified in the proposal or approved in writing by the City prior to performing any Work.

The Contractor shall remain fully responsible for the performance, quality, scheduling, and coordination of all subcontracted Work. All subcontractors shall be properly licensed and qualified to perform their respective scope of Work.

The City reserves the right to reject any proposed subcontractor deemed unqualified or unsuitable.

No substitution of subcontractors shall be made without the prior written approval of the City.

I. Federal Compliance Requirements

Proposer s must comply with:

• Title VI of the Civil Rights Act of 1964

• Anti-Kickback Act

• Contract Work Hours and Safety Standards Act

• OSHA requirements

Contractors must certify that they do not provide or maintain segregated facilities based on race, color, creed, or national origin.

J. Permits and Approvals

The successful Contractor shall secure and pay for all permits, assessments, inspections, and regulatory approvals required for completion of the work, unless otherwise stated in the specifications.

INSURANCE:

Contractor shall maintain the following insurance, (a) comprehensive general liability, including blanket contractual, covering bodily injuries with limits of no less than $2,000,000 per occurrence;

and

(b) commercial automobile liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000 per occurrence, and property damage with no limits of no less than

$1,000,000 per accident, and (c) statutory worker’s compensation insurance, including $1,000,000 employer’s liability insurance.

Contractor shall include in their bid, a certificate or policy of insurance evidencing Contractor’s compliance with this paragraph with the City of Covington listed as the certificate holder. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

SUPPLEMENTAL REQUIREMENTS:

• The contractor’s personnel shall have the qualifications, knowledge, and experience to properly and reliably perform the Services described herein.

• The contractor shall always provide sufficient qualified personnel to perform the Services required in a timely, accurate, and professional manner.

• The contractor shall perform all work in coordination with the City’s schedule and/or other contractors engaged by the City.

• Contractor shall take necessary precautions to protect any adjacent facilities and/or environment during the course of work.

• Contractor must clean up site after completion of the work and must dispose of all debris, trash, materials, packaging, etc.

• Material quantities may be altered or deleted as contract quantities dictate.

City of Covington

Special Conditions

I. Easements:

It shall be the responsibility of the contractor to identify the boundaries of any easements associated with the access and execution of the work to be completed at each site. The contractor shall ensure all employees, machinery, appurtenances, and the work itself always remains within the prescribed easements. If access is required through private property, the Contractor shall be responsible for coordinating with the property owner and City staff to perform the work at such time as to not inconvenience the property owner in any way.

II. Contractor’s Status:

It is agreed that the Contractor shall occupy the status of an Independent Contractor and the

Contractor’s employees are not employees of the Owner.

III. Payment of Employees, Sub-contractors, and Vendors:

The Contractor shall promptly make payment to all persons, firms, subcontractors, and corporations furnishing materials for or performing labor in the execution of the work provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the execution of such work, and all insurance premiums on said work, and for all labor, performed in such work whether by subcontractor or otherwise.

IV. Hold Harmless Clause:

The Contractor agrees to hold harmless, indemnify and defend the City of Covington and its agents, architects, engineers and employees from and against any and all claims, losses, damages, demands, causes of action and any and all related costs and expenses, of every kind and character, growing out of, incidental to, of resulting directly or indirectly from the Contractor’s performance of the work described herein, whether such loss, damage, injury, or liability is contributed to by the negligence of the Owner, its agents, architects, engineers, or employees, except that the

Contractor shall have no liability for damages or the cost incidental thereto caused by the sole negligence of the City, his agents, architects, engineers, or employees. The Contractor will require all subcontractors to conform with the provisions of this clause prior to commencing any work and agrees to ensure that this clause is in conformity with the insurance provisions of the contract.

V. Hours of Operation:

All work associated with this contract shall be conducted between the hours of 8:00 am and 5:00 pm EST, Monday – Friday. No work shall be conducted on weekends or holidays, unless approved in writing by the City of Covington. Requests for work on weekends or holidays must be submitted, in writing, and approved by the City a minimum of ten (10) days prior to work beginning.

VI. Danger and Warning Signs

The Contractor shall install and maintain all barricades, suitable and sufficient lights, danger signals, signs, and other devices in accordance with MUTCD standards and shall take all necessary precautions for the protection of the work, its employees, the general public and private property. A “Hazardous Work Safety Zone” shall be established to prevent unauthorized persons from entering the area while the work is being completed. Suitable warning signs shall be provided to control, direct and warn the general public and neighboring private property owners of potential flying debris or falling objects. Upon completion all barricades, signs and the like shall be removed. The installation, maintenance, and removal of any barricades, lights, danger signals, signs, and other devices, shall be considered incidental and a subsidiary part of the contract.

VII. Sanitary Provisions:

The Contractor shall provide temporary sanitary facilities for the use of the workmen during the progress of the work. All facilities shall be removed at the completion of the work in each location.

VIII. Safety and Health Regulations:

The Contractor shall comply with the Department of Labor Safety and Health Regulations for

Construction promulgated under the Occupational Safety and Health Act of 1970 (PL 91–596) and under Section 107 of the Contract Work and Safety Standards Act (PL 91–54). The regulations administered by the Department of Labor and the Contractor shall allow access to the project to personnel from that Department.

IX. Existing Utilities and Structures:

The existence and location of all underground, and overhead utilities will be investigated and verified in the field by the Contractor before starting any work. The Contractor shall call for underground utility locations with the GA 811 Utility protection center as needed. The

Contractor shall be responsible for identifying the location of any utilities within the area where work is to be performed and shall adequately flag or mark any utilities within the work area, to protect existing utilities from damage. The Contractor shall notify the City of any damaged utilities discovered prior to work beginning, or during the execution of the work and provide ample notice to all affected utility owners. Trimming, mowing, or excavating in the vicinity of existing structures and utilities shall be done carefully by hand. The Contractor shall be held responsible for any damage to, and for the maintenance and protection of existing utilities and structures during the execution of the work.

X. Property Corners:

The Contractor shall be responsible for restoring any property corners or monuments disturbed during construction. They shall be restored by a professional surveyor registered in the State of

Georgia.

XI. Photos and Documentation:

The Contractor shall be responsible for collecting digital photos, and/or a video showing existing site conditions prior to start of any work and after its completion. The Contractor shall provide the City a copy of all photos and video collected as part of the work. Contractor is encouraged to record any existing damaged facilities that could be questioned later by property owners. A written or recorded narrative should be provided with the photos and video. The City shall be notified 72 hours in advance of the photography or videoing. Contractor is responsible for all costs associated with photographing and videoing and shall be considered a subsidiary part of the contract. The contractor shall collect new photos and/or video upon each return service, and shall retain a copy of all photos and videos for a minimum of one (1) year after the completion of the work at each location.

XII. Inspection and Acceptance of Work:

All work must be inspected and approved by the City’s designated representative upon completion at each location.

XIII. Notification Prior to Beginning Work:

The Contractor shall notify the City at least five (5) business days prior to commencing Work under this Contract.

SUPPLEMENTAL SPECIFICATIONS

Floodplain Restoration and Earthwork

PART 1 GENERAL

1.1 Description of Work

Provide all labor, supervision, equipment, materials, tools, transportation, placement, and incidentals necessary to perform floodplain restoration within the project limits.

The Work shall include, but is not be limited to:

• Excavation, hauling, and placement of accumulated sediment

• Final grading and shaping of the restored floodplain

• Installation, maintenance, and removal of temporary erosion and sediment control measures

• Permanent stabilization of disturbed areas through seeding, mulching, fertilizer, and other approved methods

• Mobilization, demobilization, and all incidental work necessary to complete the project

This specification establishes the requirements for materials, construction methods, workmanship, measurement, and payment necessary to complete the Work in accordance with the Contract

Documents.

1.2 Intent

The intent of this specification is to restore the hydraulic function of the existing floodplain by removing accumulated sediment, improving drainage capacity, and permanently stabilizing disturbed areas.

The completed Work shall result in a stable, properly graded floodplain that conveys stormwater effectively, minimizes future sediment accumulation, and reduces long-term maintenance requirements.

All Work shall be performed in a manner that:

• Maintains or improves existing drainage patterns.

• Minimizes disturbance to adjacent properties and infrastructure.

• Prevents erosion and sediment transport during and after construction.

• Provides a stable, maintainable finished condition.

1.3 Work Components

The Work includes, but is not limited to, the following components:

1. Sediment excavation, hauling, and placement at the City-designated site.

2. Final grading and shaping of the restored floodplain.

3. Installation, maintenance, and removal of temporary erosion and sediment control measures.

4. Permanent stabilization of disturbed areas through seeding, mulching, fertilizer, and other approved methods.

5. Mobilization, demobilization, and all incidental work necessary to complete the project.

Minor clearing of vegetation or removal of incidental obstructions necessary to perform the Work shall be considered subsidiary to the applicable contract pay item and no separate payment will be made.

PART 2 QUALIFICATIONS

2.1 General

It is the intent of this section to establish minimum qualifications and experience requirements for the Contractor to ensure the Work is performed in a safe, competent, and professional manner.

The Contractor shall demonstrate experience in similar earthwork, drainage, and site restoration projects.

2.2 Contractor Experience

• The Contractor shall have a minimum of five (5) years of experience performing work of similar size and scope, including excavation, grading, and erosion control.

• The Contractor shall have successfully completed at least three (3) projects involving earthwork, drainage improvements, or floodplain restoration within the past five (5) years.

• The Contractor shall submit a list of relevant project experience upon request, including:

• Project name

• Owner

• Contact person and phone number

• Description of work performed

• Project completion date

2.3 Personnel Experience

• The Contractor shall provide a qualified superintendent to be present on-site during all major construction activities.

• The superintendent shall have a minimum of five (5) years of experience supervising similar work, including excavation, grading, and site restoration.

• The Contractor shall provide documentation of superintendent qualifications upon request.

2.4 Equipment Capability

• The Contractor shall demonstrate the ability to provide adequate equipment necessary to perform the Work, including excavation, hauling, grading, and stabilization operations.

• All equipment shall be maintained in good working condition and suitable for use in potentially wet or unstable soil conditions.

2.5 Submittal Qualifications

• The Contractor shall demonstrate the ability to provide adequate equipment necessary to perform the Work, including excavation, hauling, grading, and stabilization operations.

PART 3 Materials and Construction Requirements

3.1 General

All materials and construction methods shall be suitable for floodplain restoration and shall result in a stable, functional, and durable finished condition. Materials shall be new, free of defects, and appropriate for their intended use.

3.2 Earthwork and Excavation Materials

• Excavated materials may be reused on-site if deemed suitable by the City

• Unsuitable materials (organic matter, excessive debris, etc.) shall be transported to the City-designated disposal site

• Imported fill, if required, shall be free of debris and capable of being compacted to a stable condition

PART 4 EXECUTION

4.1

Perform all Work in accordance with the Contract Documents, applicable permits, and recognized construction practices. The Contractor shall furnish all labor, supervision, equipment, materials, tools, transportation, and incidentals necessary to complete the Work. Work includes excavation, hauling, placement, grading, and restoration activities associated with the City-designated unsuitable soil disposal site, as specified herein. Coordinate construction activities to minimize disruption to adjacent properties and maintain a safe, orderly work site throughout the project.

4.2

Sediment Excavation Excavate accumulated sediment within the limits shown on the plans or as directed by the City. Excavation shall restore the floodplain to the intended grades while minimizing unnecessary disturbance to existing vegetation and surrounding areas. The Contractor shall legally haul and dispose of all excavated material to the City-designated disposal site. Minor clearing of vegetation and incidental obstructions necessary to perform the Work shall be considered subsidiary to this item, and no separate payment will be made.

4.3

Final Grading and Shaping Upon completion of excavation, grade and shape the floodplain to produce a smooth, stable surface that promotes positive drainage. Blend restored areas into existing grades and eliminate abrupt transitions. Final grades shall be subject to review and acceptance by the City.

4.4

Unsuitable Soil Disposal Site The City will provide a designated City-owned disposal site located at 185

Piper Rd., Covington, GA 30014. Unsuitable soils excavated from the project site at 2177 Elm St. NE, Covington, GA 30014 shall be transported to this location. The approximate haul distance is 3.7 miles one way (7.4 miles round trip) and is provided for bidding purposes only. Bidders are responsible for verifying the haul route and travel distance prior to submitting a bid. The Contractor shall construct and maintain a temporary construction access pad, as necessary, to safely access the disposal area. The

Contractor shall furnish, install, maintain, and remove all required erosion and sediment control Best

Management Practices (BMPs), including, but not limited to, silt fence, in accordance with all applicable federal, state, and local regulations. The Contractor shall provide a competent representative and the necessary grading equipment at the disposal site whenever hauling operations are in progress. The representative shall direct haul trucks entering and exiting the site, coordinate traffic within the disposal area, and place and grade the unsuitable soils to ensure the material is deposited in the designated areas, distributed uniformly, and graded to the final grade as directed by the City. Upon completion of disposal activities, the Contractor shall restore and permanently stabilize all disturbed areas. The temporary construction access pad shall be removed unless otherwise directed by the City. Final site restoration shall be completed to the satisfaction of the City.

4.5

Erosion and Sediment Control Install, maintain, repair, and remove temporary erosion and sediment control measures as required to prevent sediment from leaving the project site. Maintain all erosion control measures throughout construction until permanent stabilization has been achieved. All erosion and sediment control practices shall comply with the latest edition of the Georgia Soil and Water

Conservation Commission (GSWCC) Manual for Erosion and Sediment Control.

4.6

Permanent Stabilization and Site Restoration Upon completion of grading, permanently stabilize all disturbed areas through seeding, mulching, fertilizer, and other approved stabilization methods. Restore all disturbed areas to a condition equal to or better than that existing prior to construction. Repair any damage to adjacent property, utilities, or infrastructure resulting from the Contractor's operations.

Maintain stabilized areas until a uniform vegetative cover has been established.

4.7

Inspection and Acceptance The Contractor shall notify the City prior to commencement of major phases of construction and upon completion of the Work for inspection. The City reserves the right to inspect the Work at any time during construction. Areas exhibiting erosion, instability, settlement, improper drainage, or other deficiencies shall be corrected by the Contractor at no additional cost to the City prior to final acceptance.

PART 5 SUBMITTALS

5.1 Pre-Construction Submittals

Prior to the start of any field work, the Contractor shall submit the following for review by the City:

1. A construction work plan outlining the sequence of operations, including clearing, excavation, grading, and restoration

2. A traffic control plan, if required

3. A site safety plan in accordance with applicable OSHA requirements

4. A dewatering and/or flow control plan, if required based on site conditions

5. Product data for materials to be used, including erosion control materials, seed, mulch, and stabilization materials

6. Haul Documentation Plan identifying the method the Contractor will use to document hauled quantities and maintain records sufficient for the City to independently verify quantities submitted for payment.

5.2 Construction Submittals

During construction, the Contractor shall provide the following upon request:

a. Documentation of site conditions and progress, including photographs

b. Records of quantities for excavation, hauling, and material placement

c. Daily activity logs, if requested by the City

5.3 Post-Construction Submittals

Upon completion of the Work, the Contractor shall submit the following:

a. Final documentation of completed work, including photographs of restored areas

b. Documentation of materials used, including erosion control and stabilization measures

c. Confirmation that all disturbed areas have been stabilized and restored

d. Any additional documentation required by the City to verify completion of the Work

APPENDIX A

PROPOSAL FORM

PACE STREET FLOODPLAIN RESTORATION #2026-20

Note: The Contingency Allowance shall be included in the Total Proposal and is provided solely to fund unforeseen work authorized by the City through an executed Change Order. Payment from the Contingency Allowance shall be made only for approved work actually performed and supported by the documentation required by the Contract Documents. The Contingency Allowance shall not be used to compensate for work that should have been included in the Contractor's

Base Bid. Any unused portion of the Contingency Allowance shall remain the property of the City.

City of Covington, Ga – FLOODPLAIN RESTORATION #2026-20

SITE PREPARATION

AND SEDIMENT

REMOVAL

Item No.

Description Qty. Unit Unit Price Total Price

1 Sediment Excavation, Hauling, and Placement

3000 CY

2 Erosion and Sediment Control Installation

1 LS

3 Seeding, Mulching, and Stabilization

3500 SY

4 Mobilization and Demobilization

1 LS

5 Riprap 20 TON

6 Contingency Allowance (15% of Items 1-5)

1 LS

Total

PACE STREET FLOODPLAIN RESTORATION #2026-20

PART I: Proposal Summary

Furnish all labor, materials, equipment, and incidentals necessary to complete the Pace Street

Floodplain Restoration Project for the City of Covington.

The Work includes, but is not limited to, excavation and removal of accumulated sediment, grading and shaping of the floodplain, hauling and placement of excavated material at the City-designated disposal site, installation of erosion and sediment control measures, placement of riprap and other stabilization materials as required by the Contract Documents or directed by the City.

The Contractor shall also be responsible for traffic control, site protection, transportation and placement of excavated material at the City-designated disposal site, and all associated disposal-site operations and restoration required by the Contract Documents.

The total bid amount for the Work shall be the sum of all bid items as submitted in Appendix A.

Dollars

The above unit prices and lump sum prices shall include all labor, materials, equipment, disposal, overhead, profit, insurance, and incidentals necessary to complete the Work as specified.

PROPOSER understands that the City of Covington reserves the right to reject any or all proposals and to waive any informalities in the bidding.

The undersigned Proposer agrees that, if this Proposal is accepted, the Proposer will enter into an

Agreement with the City of Covington in the form included in the Contract Documents and will perform and furnish all Work specified or indicated in the Contract Documents for the Contract Price and within the Contract Time, in accordance with the terms and conditions of the Contract Documents.

PROPOSER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and

Instructions to Proposer s, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for sixty (60) days after the day of Bid opening.

PROPOSER has familiarized itself with the nature and extent of the Construction Documents, the Work, the site, the locality, and all applicable local conditions, laws, and regulations affecting the performance of the Work.

SUBMITTED on , 2026 PROPOSER:

By:

Title:

APPENDIX C

BID BOND

BID BOND

Five Percent (5%) of Bid

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned

, as Contractor, and

, as Surety, are hereby held and firmly bound unto CITY OF COVINGTON, GEORGIA, as CITY, in the penal sum of

Dollars ($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.

Signed this day of , 2026.

The condition of the above obligation is such that whereas the Contractor has submitted to THE

CITY OF COVINGTON, GEORGIA a certain Bid attached hereto and hereby made a part hereof to enter into a contract in writing for the following work:

Furnish all…